keele university code of practice on postgraduate research degrees

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3.3.5 There are three ways in which a student may be required to withdraw on the basis <strong>of</strong> failure to maintain good academic standing: a) Procedures under the academic warning process (see 3.4 below) can give rise to a recommendation for a student to withdraw. This would arise should a student be issued a third and final warning and fail to comply with the terms <strong>of</strong> the warning b) Procedures under regular progress monitoring (see 3.5 below) can give rise to a recommendation for a student to withdraw. Specifically, if a student receives two successive grade E grades (unsatisfactory) on progress reports, the Postgraduate Committee can recommend to the Research Degrees Committee that the student be required to withdraw c) Procedures under doctoral progression (see 3.6 below) can give rise to a recommendation for a student to withdraw. Following the doctoral progression procedure the Postgraduate Committee can recommend to the Research Degrees Committee that the student be required to withdraw. 3.3.6 The student has the right <strong>of</strong> appeal against the decision taken by Research Degrees Committee that the student be required to withdraw. 3.4 Academic warnings 3.4.1 At any time, where the Postgraduate Committee, on advice from a Lead Supervisor, is dissatisfied with the amount or quality <strong>of</strong> work submitted or undertaken by the student, the Director <strong>of</strong> Postgraduate Research may issue a formal warning to the student under the terms <strong>of</strong> Regulation 2D (8), specifying the work which must be undertaken during the following 4 weeks. Failure to comply with the requirements may give rise to a second formal warning from the Director <strong>of</strong> Postgraduate Research. If the student has still failed to comply sufficiently with the terms <strong>of</strong> the second warning, the Director <strong>of</strong> Postgraduate Research can issue a third and final warning to the student. If the student fails to comply with the terms <strong>of</strong> the third warning, the Postgraduate Committee can recommend to the Research Degrees Committee that the student be required to withdraw. 3.4.2 Students under warning are not in good academic standing. Once the terms <strong>of</strong> a warning have been fulfilled, the student will return to being in good academic standing. Any further problems would be subject to another initial warning. 3.4.3 Where the supervisors have serious concerns about the standard <strong>of</strong> work, or the student’s level <strong>of</strong> active study, Directors <strong>of</strong> Postgraduate Research should not delay seeking the approval <strong>of</strong> the Postgraduate Committee for the issuing <strong>of</strong> a first warning since the period from issuing the first warning until the expiry <strong>of</strong> the third and final warning is a minimum <strong>of</strong> 12 weeks. 3.4.4 Research Institutes should ensure that warning letters to students are very clear about the nature <strong>of</strong> the work which is required to be completed and/or submitted within the 4-week timescale in order to fulfil the terms <strong>of</strong> the warning. 3.4.5 Copies <strong>of</strong> all warning letters should be sent to the Records & Exams Officer for Postgraduate Research Students COP on PGR Degrees, November 2011 22
3.5 Regular progress monitoring 3.5.1 All Postgraduate Committees shall have procedures for the regular formal monitoring <strong>of</strong> research students’ progress, to take place no less frequently than 6-monthly (in Spring and Autumn). Postgraduate Committees may find it useful to specify in the RI Handbooks the deadlines in the year for submission <strong>of</strong> progress reports. a) Note that if doctoral progression for a student falls at the same time the RI is not required also to conduct a progress review at that time b) Students on leave <strong>of</strong> absence at the time the progress review is due should have their Personal Development and Learning Plan reassessed on their return to study, and then be reviewed at the next due date after their return. 3.5.2 Postgraduate Committees should devise two report forms for completion separately by the Supervisor and student, to suit their own requirements. However, as a minimum they should include the sections and questions set out in Annex B5. 3.5.3 It is the Lead Supervisor’s responsibility to ensure that Supervisor progress report forms are completed and submitted to the Postgraduate Committee in a timely manner. All Supervisor progress reports will include a recommended grade <strong>of</strong> the student’s progress in accordance with the scale set out in Annex B5. Any student who receives an Unsatisfactory six-monthly progress report (grade E) is considered to be failing to meet the requirements for maintaining good academic standing. If the subsequent progress report is also unsatisfactory, then the student may be required to withdraw from the University. 3.5.4 It is the student’s responsibility to ensure that Student progress report forms are completed and submitted to the Postgraduate Committee in a timely manner, together with the most up-to-date version <strong>of</strong> the Personal Development and Learning Plan. Failure by the student to complete their progress report form or to keep their Personal Development and Learning Plan up to date is likely to lead to the student receiving a low grade. 3.5.5 Postgraduate Committees should consider together the reports from the Lead Supervisor and the student, informed by the most up-to-date Personal Development and Learning Plan, and determine an overall grade as well as any action required. Students should be informed <strong>of</strong> the outcome <strong>of</strong> the progress review. 3.5.6 Postgraduate Committees are required to update the student record when students have been reviewed. Where the Postgraduate Committee requires the University to take any action, this should be notified separately in a memo from the Director <strong>of</strong> Postgraduate Research to the Research Degrees Committee. 3.5.7 All recommendations from Postgraduate Committees that students be required to withdraw for not remaining in good academic standing must be sent to the Research Degrees Committee for approval. 3.6 Formal doctoral progression procedures (See Regulation 2D (6)) 3.6.1 For intending doctoral candidates, all Postgraduate Committees shall have formal procedures for determining a student’s suitability for doctoral study, normally no later than 10 months’ full-time study (or equivalent for part-time). If appropriate this will replace the normal 6-monthly progress review (see 3.5.1). At this stage, the COP on PGR Degrees, November 2011 23
Page 1 and 2: KEELE UNIVERSITY CODE OF PRACTICE O
Page 3 and 4: ANNEXES............................
Page 5 and 6: KEELE UNIVERSITY CODE OF PRACTICE O
Page 7 and 8: institutional framework. The Resear
Page 9 and 10: 1.4.7 Postgraduate Committees are r
Page 11 and 12: Supervisor lacks supervisory experi
Page 13 and 14: SECTION 2 RESOURCES AND SUPPORT •
Page 15 and 16: Students may take additional Resear
Page 17 and 18: SECTION 3 MANAGING AND MONITORING S
Page 19 and 20: 3.1.11 Fees for research degree stu
Page 21: informed of the ou
Page 25 and 26: ) that the 30 month review has been
Page 27 and 28: SECTION 4 EXAMINATIONS AND APPEALS
Page 29 and 30: 4.2.10 The candidate will have the
Page 31 and 32: 4.5 Resubmission 4.5.1 If the stude
Page 33 and 34: SECTION 5 QUALITY ASSURANCE • Cri
Page 35 and 36: SECTION 6 STUDENT LIAISON, FEEDBACK
Page 37 and 38: ANNEXES Annex A1: University criter
Page 39 and 40: Candidates for the degree o
Page 41 and 42: Annex A2: Recommendations available
Page 43 and 44: examiners to recommend that the stu
Page 45 and 46: Leave of absence
Page 47 and 48: Annex B2: Format for research insti
Page 49 and 50: Annex B4: Doctoral progression proc
Page 51 and 52: Student’s report on progress [not
Page 53 and 54: 7 Research Institutes will raise an
Page 55 and 56: 5 All examiners, when confirming th
Page 57 and 58: Preparing for the oral examination
Page 59 and 60: Annex B9: Format for examiners’ r
Page 61 and 62: Annex B10: Terms and conditions for
Page 63 and 64: hours, meetings and other teaching-
Page 65 and 66: Annex B11: Ownership and management
Page 67 and 68: 2 Supervision Services 2.1 The cond
Page 69 and 70: SCHEDULE TO AGREEMENT FOR SUPERVISI
Page 71 and 72: Research Degrees Committee may take
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6.5 Research Degrees Committee will
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3.4 The approved title will be conf
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Annex B15: Joint PhD Programmes wit
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Annex C - All forms available at th
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8 Plagiarism in student writing is
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Regulatory framework 19 Ordinance I
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Annex D3: Roles and responsibilitie
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supervisor will of
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Literature search and referencing 5
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Pages Footnotes Single sided only.
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provided by the Student Union Print
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As a result, your research is more
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examined and awarded version <stron
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Annex D5: Joint Statement o
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G) Career Management - to be able t
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keele university code of practice on postgraduate research degrees

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