keele university code of practice on postgraduate research degrees

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• Extenuating Circumstances exist affecting the student’s progress <strong>of</strong> which the Research Degrees Committee was not aware at the time it made its decision, that these circumstances can be substantiated, and that there is a valid reason for not notifying the Research Degrees Committee • Inadequacy <strong>of</strong> supervision, training, facilities or resources, contrary to the requirements set out in the Code <strong>of</strong> Practice including the Research Institute Handbook or other written agreement between the Research Institute and the student. Appeals will be heard by the University Academic Appeals Committee. 4.4.3 Requirement to withdraw for not maintaining good academic standing Students have the right to appeal against the decision <strong>of</strong> the Research Degrees Committee that they be required to withdraw for not maintaining good academic standing only on the following grounds: • Procedural irregularities in relation to recording and reporting the student’s academic progress • Extenuating Circumstances exist affecting the student’s academic progress <strong>of</strong> which the Research Degrees Committee was not aware at the time it made its decision, that these circumstances can be substantiated, and that there is a valid reason for not notifying the Research Degrees Committee • Inadequacy <strong>of</strong> supervision, training, facilities or resources, contrary to the requirements set out in the Code <strong>of</strong> Practice including the Research Institute Handbook or other written agreement between the Research Institute and the student, including the Personal Development and Learning Plan. Appeals will be heard by the University Academic Appeals Committee. 4.4.4 Award following examination Students have the right to appeal against the recommendation <strong>of</strong> Research Degrees Committee to Senate about an award only on the following grounds: • If there were procedural irregularities in the conduct <strong>of</strong> the examination • If Extenuating Circumstances exist affecting the candidate’s performance at oral examination <strong>of</strong> which the examiners were not aware. Appeals will be heard by the University Academic Appeals Committee. 4.4.5 For clarification, the following are NOT eligible grounds for appeal: • The academic judgement <strong>of</strong> examiners does not constitute grounds for appeal • For award following examination: alleged inadequacy <strong>of</strong> supervisory or other arrangements during the period <strong>of</strong> study – any concerns must be raised during the period <strong>of</strong> active supervision, and do not constitute grounds for appeal against award following submission <strong>of</strong> the thesis (though students are permitted to submit a complaint at this stage). 4.4.6 All appeals must be lodged with the secretary to the University Academic Appeals Committee in accordance with timescales and procedures set out in Regulation 7. COP on PGR Degrees, November 2011 30
4.5 Resubmission 4.5.1 If the student is invited to resubmit the thesis (Recommendation 3 or 5) resubmission may be at any time within two years <strong>of</strong> the date <strong>of</strong> Senate approving the recommendation. The normal expectation is that the original examiners will be used also for the resubmission. Candidates should not consult the examiners between completion <strong>of</strong> the original examination process and resubmission but will be guided by their supervisors in the light <strong>of</strong> the examiners’ reports and any other feedback. 4.5.2 Examination <strong>of</strong> the resubmitted thesis shall focus upon whether the revisions required after the first examination have been completed satisfactorily. Examiners may not introduce new requirements at this stage. In other respects the thesis will be examined in the same way as the original submission, except that examiners may choose not to require a second oral examination if the resubmitted thesis is satisfactory. Only one resubmission is allowed. 4.5.3 Where a recommendation <strong>of</strong> Resubmission is confirmed by Senate, the Director <strong>of</strong> Postgraduate Research in the student’s Research Institute will arrange to meet the student within one month (if possible) <strong>of</strong> the Senate decision and discuss the implications <strong>of</strong> the decision. Also present at the meeting should be the intended Lead Supervisor for the student’s period <strong>of</strong> resubmission. The outcome from the meeting should include a written statement <strong>of</strong> the following: • Name <strong>of</strong> the student, department and thesis title • Confirmation <strong>of</strong> whether or not the student does intend to make a resubmission • The name <strong>of</strong> the Lead Supervisor who will support the student during the period <strong>of</strong> resubmission (who may or may not be the same as the original Lead Supervisor) • A work plan and timetable for meeting the requirements <strong>of</strong> the examiners as set out in the examiners’ reports • A signed statement from the student that the requirements have been explained and that they are satisfied that appropriate arrangements have been put in place to support them during the period <strong>of</strong> resubmission • Date <strong>of</strong> the meeting, and signatures <strong>of</strong> the Lead Supervisor and Director <strong>of</strong> Postgraduate Research. A copy <strong>of</strong> this statement must be given to the student and sent to the Research Degrees Committee (RDC) for approval. 4.5.4 Where the student confirms in this statement that he or she will not be making a resubmission, the case will be referred back to Research Degrees Committee for a recommendation about whether the thesis should fail or be awarded a lesser degree. 4.5.5 Students will be required to pay Continuation fees for the period <strong>of</strong> resubmission, though they may take a period <strong>of</strong> leave <strong>of</strong> absence if they wish during that period (for which no fees will be payable and no support available). Any period <strong>of</strong> leave <strong>of</strong> absence will not increase the length <strong>of</strong> time available to the student for completing the required revisions and resubmitting the thesis. 4.5.6 In exceptional circumstances the maximum period for resubmission may be extended by the Research Degrees Committee (Research Degrees Committee), on behalf <strong>of</strong> Senate, by not more than 12 months. The procedure for requesting an extension is as set out in paragraph 3.2.7. COP on PGR Degrees, November 2011 31
Page 1 and 2: KEELE UNIVERSITY CODE OF PRACTICE O
Page 3 and 4: ANNEXES............................
Page 5 and 6: KEELE UNIVERSITY CODE OF PRACTICE O
Page 7 and 8: institutional framework. The Resear
Page 9 and 10: 1.4.7 Postgraduate Committees are r
Page 11 and 12: Supervisor lacks supervisory experi
Page 13 and 14: SECTION 2 RESOURCES AND SUPPORT •
Page 15 and 16: Students may take additional Resear
Page 17 and 18: SECTION 3 MANAGING AND MONITORING S
Page 19 and 20: 3.1.11 Fees for research degree stu
Page 21 and 22: informed of the ou
Page 23 and 24: 3.5 Regular progress monitoring 3.5
Page 25 and 26: ) that the 30 month review has been
Page 27 and 28: SECTION 4 EXAMINATIONS AND APPEALS
Page 29: 4.2.10 The candidate will have the
Page 33 and 34: SECTION 5 QUALITY ASSURANCE • Cri
Page 35 and 36: SECTION 6 STUDENT LIAISON, FEEDBACK
Page 37 and 38: ANNEXES Annex A1: University criter
Page 39 and 40: Candidates for the degree o
Page 41 and 42: Annex A2: Recommendations available
Page 43 and 44: examiners to recommend that the stu
Page 45 and 46: Leave of absence
Page 47 and 48: Annex B2: Format for research insti
Page 49 and 50: Annex B4: Doctoral progression proc
Page 51 and 52: Student’s report on progress [not
Page 53 and 54: 7 Research Institutes will raise an
Page 55 and 56: 5 All examiners, when confirming th
Page 57 and 58: Preparing for the oral examination
Page 59 and 60: Annex B9: Format for examiners’ r
Page 61 and 62: Annex B10: Terms and conditions for
Page 63 and 64: hours, meetings and other teaching-
Page 65 and 66: Annex B11: Ownership and management
Page 67 and 68: 2 Supervision Services 2.1 The cond
Page 69 and 70: SCHEDULE TO AGREEMENT FOR SUPERVISI
Page 71 and 72: Research Degrees Committee may take
Page 73 and 74: 6.5 Research Degrees Committee will
Page 75 and 76: 3.4 The approved title will be conf
Page 77 and 78: Annex B15: Joint PhD Programmes wit
Page 79 and 80: Annex C - All forms available at th
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8 Plagiarism in student writing is
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Regulatory framework 19 Ordinance I
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Annex D3: Roles and responsibilitie
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supervisor will of
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Literature search and referencing 5
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Pages Footnotes Single sided only.
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provided by the Student Union Print
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As a result, your research is more
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examined and awarded version <stron
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Annex D5: Joint Statement o
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G) Career Management - to be able t
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keele university code of practice on postgraduate research degrees

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