FINAL ND Module 09-10.pdf - AaronsWorld.com

CLINICAL REQUIREMENTS
ATTENDANCE REQUIREMENTS
Student clinicians are required to attend at least 80 percent of each assigned quarterly shift in order to
receive a grade of achieved competency for the quarterly shift. Exceptional circumstances resulting in
additional absence for educational purposes may be approved at the discretion of the supervisor.
The supervisor is not required to grant exception to the policy, and will determine permission based on
student participation and performance on the shift. The hours for ALL absences must be made up.
Holidays and emergency closures do not count against the total quarter’s attendance, but the
missed hours must still be made up. A student must demonstrate competence in their weekly
performance in order to obtain a passing grade. A student missing more than the number of approved
absences for the quarterly weekly shifts will receive a grade of failure for the quarter. A grade of
failure for a quarterly shift means the student will lose all hours and patient contacts for that shift, and
the entire quarterly shift will need to be repeated. Please note that 100 percent of students’ required
clinical hours must be completed before recommendation for graduation.
Students who arrive more than 30 minutes late for their assigned shift will receive a written warning
for a first event and need to make up missed time. Students will receive a clinic sanction for a second
event in the same quarter. (For more information, please see the sanctions section.)
EXCUSED ABSENCES
It is the responsibility of every student clinician to inform their assigned supervisor of any absence
from the center prior to that absence. Notification of a supervisor of an absence after a daily shift has
begun may result in the absence being designated an unexcused absence.
For planned absences:
1. Fill out the bottom portion of the form titled “absence/substitution form—student clinician.” A
separate form must be completed for each shift you will miss. A sample of this form is included in
the appendix.
2. Have the supervisor sign in the appropriate space.
3. Primary ND clinicians must secure a substitute to cover their shift and the substitute must sign
the form as well.
4. Student substitutes on counseling shifts is at the discretion of the supervisor. Students must
check with the supervisor in advance of the projected absence, and the need to arrange a substitute
5. Primary clinicians are also responsible for contacting the patients who are coming in specifically
to see them. Patient phone numbers can be obtained by requesting the patient’s chart. If the phone
number listed is incorrect, clinicians may check with the front desk for phone numbers listed in the
computer. Ask patients to contact the front desk if they wish to reschedule their appointments.
Primary clinicians must also notify the secondary/observation clinicians of their absence.
6. Secondary/observation clinicians must also secure a substitute to cover shifts, if possible, and the
substitute must sign the form. In addition, secondary clinicians must notify the primary student
clinician on their shift of their absence.
7. Once the form is completed, submit it to the faculty administrative assistant in S206. The form
will be retained through the quarter for future reference. Students should provide an email or
written copy of the absence form to their substitute clinician before turning in the form.
8. Students who are unable to attend their scheduled shifts during the first week of a quarter must
complete and turn in a form prior to the date of the absence. A student will automatically be given
a grade of failure and dropped from the shift if no arrangements are made with the supervisor by
the second week of the quarter.
4