RFP: 270-06-0149 2 SECTION B- SUPPLIES OR SERVICES AND ...

RFP: 270-06-0149
G.7. PUBLICATION CLEARANCE REQUIREMENTS
1. Concept Clearance Requirement:
The contractor shall not expend funds on the development of any specific
communications product until the SAMHSA Office of Communications has issued a
concept clearance or other commensurate approval for the product. For this purpose, a
communications product is defined as an item of printed or audiovisual information
carrying the Department's name as the publisher or in which the Department has a
proprietary interest, whether written or published in the Department or outside, regardless
of how it is financed. A publication or audiovisual product requires clearance through
SAMHSA and DHHS communications channels if 50 or more copies of it are to be
distributed outside of DHHS or if it will be posted on a Website available outside of
DHHS. This applies to communications products distributed to Congress, other Federal,
State, and local branches of government, contractors, grantees and intermediaries. It
includes products printed or duplicated by contractors or by desktop means.
Communications products include, but are not limited to, books, booklets,
brochures/pamphlets, reports, newsletters, electronic/web, videos and audiotapes.
2. Writer/Editor Requirement:
Products being developed under this contract for potential dissemination by SAMHSA
must be developed and/or reviewed by a senior writer/editor who has been identified
among the key personnel for this project. That individual must be able to provide the
necessary expertise for appropriate and accurate content and editorial review needed to
achieve a high standard of excellence in content, syntax, grammar, and style, including
attention to the match between target audience and content level.
3. Manuscript/Galley Requirement:
Products developed under this contract for potential dissemination by SAMHSA should
(i) reflect consistent use of a consistent style manual (preferably GPO, although other
manuals may be selected and used with reason), (ii) adhere to common standards of
grammar and usage, and (iii) include correct form and content in use of logos, content
and look of cover, title page, and acknowledgment/disclaimers, as determined by
SAMHSA's Office of Communications.
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