2009 Annual Report - Belknap County

Minutes of the Belknap County Convention
Executive Committee
Meeting July 27, 2009 at 6:30 PM
Members Present: Representatives Flanders, Pilliod, Arsenault, Millham, Russell,
Merry and Nedeau.
Absent: None.
Also present: Representatives Swinford, Fields, St. Cyr, Wendelboe, Miller,
Veazey, Reever, Johnson and Boyce. County Administrator Shackett, members of
the public and the press.
Call to order: Chair Alida Millham called the executive committee meeting to
order at 6:30 PM.
Budget update from Administrator Shackett: Ms. Shackett distributed a detailed
print out of both revenue and expense budgets including all activity through July
25, 2009. Ms. Shackett first addressed the revenue side of the budget. She pointed
out some highlighted areas for convenience. There were matters of concern on
the revenue side of the budget at this time.
Ms. Shackett proceeded with the expense side of the budget. One of the items addressed
in the finance section was the software training. Every time Unifund (the
finance software company) comes to the county to do a day of training, it costs
$1400. Rep. Swinford asked if there was someone internal that could do training.
Answer, no. Rep Wendelboe wanted to know if we could video tape the training
session for future use. Answer, no, every use of the software for various individuals
utilizing is different. Rep Wendelboe wants a copy of the Unifund software
contract. Rep. Swinford said it was unfortunate that Software Company did not
have a manual as that would be something to hold them too. There was a question
of another counties IT person who uses this software coming to Belknap County
to train. This will not benefit Belknap County.
Rep Wendelboe questioned who authorized the expenditures relative to all the
advertising /publicity for the county conversations. Administrator Shackett answered
the Commissioners authorized. Rep Wendelboe questioned if they have
Belknap County Commissioners
101