CP-122 HSE Code of Practice - PDO

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HEALTH, SAFETY AND ENVIRONMENT CODE OF PRACTICE (CP-122) PDO HSE Management System Manual Effective communication of the key elements of PDO‟s HSE Management System and of the standards of worker and environmental protection expected from the supplier, contractor, and sub-contractor, including agreed HSE objectives and performance criteria. Sharing, by PDO and its suppliers, contractors, and sub-contractors, of relevant information which may impact on the HSE performance of either party. The requirement that each supplier, contractor, and sub-contractor have an effective and relevant training program, which includes records and procedures for assessing the need for further training. Definition of methods for monitoring and assessing supplier, contractor, and sub-contractor performance against agreed HSE objectives and other performance criteria. Additionally, PR-1171: Requires the PDO Contract Holder to prepare requirements that define what the supplier, contractor, and sub-contractor must do to minimize HSE risks. These requirements are included in standard contract documentation as Document C-9 HSE Requirements (GU-140). Stipulates that supplier, contractor, and sub-contractor requirements for HSE management of activities conducted under a Minor Contract are described in SP-1151 General Conditions for Minor Works and Services Contracts. 3.3.5 Procurement The activities of PDO‟s suppliers pose certain HSE risks. Where possible, PDO seeks to influence improvement in HSE performance in its supply chain through the application of these documents: CP-129 Contracting and Procurement Code of Practice PR-1233 Contract & Procurement Procedure GU-425 Contracting and Procurement Guidelines. 3.3.6 Documents PDO‟s HSE MS is described by a hierarchy of business control documents. At the Corporate level, the HSE MS is described in Part I of this Manual‟s "Introduction." At the Asset level, documents that describe the implementation of PDO‟s HSE MS are part of the business management systems used to control the day-to-day tasks and activities of the Asset Team. To implement and maintain an effective HSE MS, these documents shall be developed and managed throughout their lifecycle according to the flowchart shown here. Document management and the documents themselves should incorporate the concept of traceability, i.e., be legible, dated (with dates of the most current revision), readily identifiable, numbered (with a version number), maintained in an orderly manner, and retained for a specified period. Procedures should be established for document creation, maintenance, and modification, and for their availability to employees, contractors, and other relevant parties. July 2011 Page 24
HEALTH, SAFETY AND ENVIRONMENT CODE OF PRACTICE (CP-122) PDO HSE Management System Manual 3.3.7 Stakeholder Communication Parties interested in PDO‟s activities are divided into two groups: Internal Stakeholders and External Stakeholders. INTERNAL STAKEHOLDERS EXTERNAL STAKEHOLDERS PDO Employees, Contractor Employees, Sub-contractor Employees, and Suppliers. Shareholders, Regulatory Authorities, The public (including Community Groups), The Media, Industry Associations, Customers, Suppliers, Non Government Organisations (NGOs), Educational Establishments, Bankers, Financiers, Insurers, etc. PDO maintains procedures for communicating HSE information, consistent with its HSE Policy, applicable legislation and regulations, and other requirements. PDO, whilst protecting confidential information, makes its HSE experience available to all employees, suppliers, contractors, sub-contractors, and any other interested stakeholders. PDO also maintains procedures for receiving and responding to communications from employees, suppliers, contractors, sub-contractors, and/or other external stakeholder concerning its HSE performance and management. Community awareness and consultation programs are also maintained where appropriate, and their effectiveness monitored and improved. CP-111 Relationship with Stakeholders describes PDO‟s overall strategy and practice on stakeholder engagement. Communicating with Internal Stakeholders PDO‟s internal stakeholders shall be communicated with respect to the following: Importance of compliance with PDO‟s HSE Policy and objectives and their individual roles, responsibilities, and accountabilities in achieving it. HSE risks and hazards of their work activities and the preventive, corrective, and mitigation measures, and the emergency response procedures that have been established. Potential consequences of departure from agreed operating procedures and mechanisms for suggesting to management improvements in the procedures which they and others use. CP-162 Internal Communication describes the requirements and the procedure for communication with internal stakeholders. Maintaining means of external communication in times of an emergency is especially important and special contingency arrangements should be in place. Refer to Process 5 of this Manual "Planning and Procedures" for more details about communication in the event of an emergency. Communicating with External Stakeholders Communication with external stakeholders shall always be through or with the knowledge / consent of the External Affairs & Communication Manager. PR-1957 Issue Identification and Management Process identifies the external stakeholder groups and describes the scope and the method of communicating with them. This procedure is supplemented by PR-1707 Disclosure Procedure which specifies the restrictions on public disclosure of information that could potentially affect PDO‟s reputation. July 2011 Page 25
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