CP-122 HSE Code of Practice - PDO

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HEALTH, SAFETY AND ENVIRONMENT CODE OF PRACTICE (CP-122) PDO HSE Management System Manual Table One: PDO’s Documentation Hierarchy, Definitions, and HSE Management System DOCUMENTATION HIERACHY AND DEFINITIONS POLICY A document broadly defining PDO‟s expectations and requirements. ↕ CODE OF PRACTICE A high level document that specifies the overall approach and procedure for performing a business process / activity, and which states the minimum requirements expected from employees, contractors, and/or other relevant stakeholders. ↕ HSE Management System Manual (CP-122) Leadership and Commitment Policy and Strategic Objectives Organisation, Responsibilities, Resources, Standards, and Documents “Key” HSE Management System Documentation (i.e., high-level hyperlinked documents in this manual) PL-04 – Health, Safety, and Environmental Protection CP-107 – Corporate Management Framework Statement of General Business Principles (SGBP) PL-04 – Health, Safety, and Environmental Protection PL-10 – Security Policy & Emergency Response Policy CP-100 – Policy Approval CP-107 – Corporate Management Framework Statement of General Business Principles (SGBP) PL-03 – Risk and Internal Control Policy PL-04 – HSE Policy PL-05 – Governance Policy PL-08 – Commercial Policy PL-09 – Human Resources Policy CP-100 – Policy Approval CP-102 – Corporate Document Management CP-107 – Corporate Management Framework CP-111 – Relationship With Stakeholders CP-123 – Emergency Procedures, Part I CP-129 – Contracting and Procurement CP-141 – Use of Concession Land by Third Parties CP-162 – Internal Communication Asset Level Business Control Documents and Records (i.e., examples of key documents and associated records) Self Assessment Questionnaires (SAQ) Statements of Fitness HSE Plans Evidence of Leadership Tours, inspections, communication activities, etc. HSE Legislation HSE licenses / approvals / permits Etc. Job descriptions Minutes of committee and other meetings Training plans Contract documents Monthly HSE reports Competency / training records Reports to external stakeholders Etc. inputs ← ← ← PROCEDURE A document that specifies the way a work process / activity / task is to be performed, describing why (purpose), what (scope), who (responsibility), when (frequency), how (tasks involved), and how many / how much (specifications). Hazards and Effects Management (HEMP) PL-03 – Risk and Internal Control PL-04 – Health, Safety, and Environmental Protection CP-131 – Risk and Opportunity Management Hazards & Effects Registers HSE Cases Environmental Impact Assessments Integrated Impact Assessments Etc. ← ↕ SPECIFICATION The specific requirements that are mandatory – with respect to performance, implementation, monitoring, and reporting. A specification can apply to materials, products, activities, and/or services. ↕ GUIDELINES A non-mandatory document providing supplementary information about acceptable methods for implementing requirements found in policies, business processes, procedures, work instructions, etc. ↕ RECORDS A document containing information with respect to results achieved and/or providing evidence of activities performed. (A record is an “output” document and it typically cannot be revised or altered. Records are typically created from forms and templates). Planning and Procedures Implementation and Operation Assurance: Monitoring and Audit Review PL-03 – Risk and Internal Control PL-04 – Health, Safety, and Environmental Protection PL-09 – Human Resources PL-10 – Security and Emergency Response PL-11 – Asset Integrity and Disposal CP-107 – Corporate Management Framework CP-114 – Maintenance & Integrity Management CP-115 – Operation of Surface Product Flow Assets CP-117 – Project Engineering CP-118 – Well Lifecycle Integrity CP-123 – Emergency Response Documents Part I CP-126 – Personnel and Asset Security CP-136 – Planning in PDO PL-04 – Health, Safety, and Environmental Protection PL-06 – Information Management and Internal Communication CP-114 – Maintenance and Integrity Management CP-115 – Operate Surface Product Flow Assets CP-117 – Project Engineering CP-118 – Well Lifecycle Integrity CP 123 – Emergency Response Documents, Part I CP-136 – Planning in PDO PL-03 – Risk and Internal Control PL-04 – Health, Safety, and Environmental Protection PL-06 – Information Management and Internal Communication PL-03 – Risk and Internal Control PL-04 – Health, Safety, and Environmental Protection CP-100 – Policy Approval CP-107 – Corporate Management Framework CP-123 – Emergency Response Documents Part I Asset Manager Mandate(s) Emergency Response Documents Part II Specific Contingency Plans Asset Level HSE Plans Work Permit Procedure Operational Control documents / procedures / work instructions Etc. All relevant Asset operational control procedures Work Permit Procedure Management of Change Procedure(s) Etc. Audit reports Audit follow-up Action Plans Monitoring data Non-compliance report forms Corrective action plans Incident reports Follow-up Action Plans Etc. Minutes of management review meetings Etc. ← outputs → → → July 2011 Page 6
HEALTH, SAFETY AND ENVIRONMENT CODE OF PRACTICE (CP-122) PDO HSE Management System Manual 0.1.2 The Background and Basis of PDO‟s HSE Management System This revision to the HSE Management System further advances PDO‟s continual improvement in HSE and its overall Corporate Management Framework (CMF), a structure and Code of Practice document developed to provide clarity and direction on the principles by which PDO manages its business. PDO‟s HSE Management System fits within the CMF. As such, the HSE Management System is aligned and meets stakeholder aspirations and expectations in that it delivers compliance with the following: Omani Law: While there is no specific legal requirement for PDO to have an HSE Management System in place, Omani Law essentially requires that many of the key processes of a Management System are in place. PDO Business Policies: PDO‟s Business Policies communicate our intentions and expectations for achieving stated Business Objectives. PDO‟s HSE Policy requires that a systematic approach to HSE management shall be applied. The ISO 14001 standard for environmental management systems. The OHSAS 18001 specification for occupational health and safety management systems. The Center for Chemical Process Safety (CCPS - 20 Elements for Process Safety). Shell HSSE & SP Control Framework, Version 2, 2009, Shell Group Standards for Health, Security, Safety, the Environment & Social Performance. PDO‟s Management System hierarchy of documents (The Corporate Management Framework [CMF], Policies, Codes of Practice, Procedures, Specifications, Guidelines, and Records). The ongoing and future vision for PDO‟s HSE Management System is the systematic review, with revisions as necessary, leading to the continual improvement of measures taken to protect the health, safety, and environment of those that may be affected by the activities of PDO. This vision is also part of PDO‟s management commitment so as to ensure the suitability, adequacy, and effectiveness of the HSE Management System. See Table Two – ALIGNMENT OF PDO‟S HSE MANAGEMENT SYSTEM PROCESSES WITH 1SO 14001, OHSAS 18001, CCPS PSM, and the SHELL HSSE & SP CONTROL FRAMEWORK on the next page for details. 0.1.3 Using this Code of Practice Language In this document the recommendations for a course of action are made with varying degrees of emphasis and mandate. As a rule: 'shall' / „must‟ indicates a required course of action at all times, with mandatory status within PDO, and a good practice. 'should' indicates a preferred course of action, and a best practice. 'may' / „can‟ indicates a possible, optional, and/or supplementary course of action. In this document the collective expressions of PDO are sometimes used for convenience in contexts where reference is made to the specific asset and/or for contractors in general. These expressions are used where no useful purpose is served by identifying the particular asset and/or contractor(s). Application In general this Code of Practice is applicable to all PDO operations, assets, and facilities, employees, contractors, and other relevant stakeholders. Should any significant deviations be made from the recommendations in this document, then users are required to inform PDO of the nature and justification for these if it is intended that the deviations are to be permanent. Feedback The content of the HSE MS is not static, but a growing and improving collection of HSE expertise. Consequently, users are invited to comment on the content to PDO and to suggest changes and additional material which they consider would be useful for inclusion in future revisions. Please refer such comments to MSE52 using the Feedback Form on Page 11. July 2011 Page 7
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CP-122 HSE Code of Practice - PDO

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