Untitled - Hospitality Maldives
Untitled - Hospitality Maldives
Untitled - Hospitality Maldives
You also want an ePaper? Increase the reach of your titles
YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.
20 Ideas<br />
to Increase<br />
Technology Efficiency<br />
We are going through technology<br />
adolescence. This awkward “pimply”<br />
time is difficult as we cling to old (paperbased)<br />
methods of managing our tasks<br />
while transitioning to more efficient digital<br />
methods. It can be very frustrating trying to<br />
keep one’s head above water in this sea of<br />
technology advancement.<br />
But don’t despair dear reader – there is<br />
hope out there! As computers and the web<br />
continue to evolve, things will become easier.<br />
Computers and the web are much easier to<br />
use now than they were ten years ago as they<br />
will be much easier ten years from now.<br />
However, in the meantime, I have a few<br />
practical recommendations to make this<br />
transition easier:<br />
Integrated Office Software and Email<br />
Suggestions:<br />
1.<br />
2.<br />
Learn to make the most of Outlook/<br />
Lotus notes or other integrated (email/<br />
contact management/calendaring/<br />
task) management suite. The ability<br />
to manage your contacts, email,<br />
calendaring and task lists within one<br />
system in an integrated manner can<br />
yield great productivity increases.<br />
Specifically, poor email management is<br />
likely the greatest time waster around in<br />
the average business setting. Consider<br />
these suggestions to improve email<br />
efficiency:<br />
• Turn off the distracting chime when<br />
new mail comes in and, instead, set<br />
aside specific times to manage email.<br />
Dropping everything to answer each<br />
email message is very unproductive.<br />
• Use a good spam filter with a low “falsepositive”<br />
rate so that spam messages are<br />
recognized but real message are not. I<br />
recommend SpamNet from Cloudmark<br />
(www.cloudmark.com).<br />
• Use a short and relevant subject line – it<br />
is the most important part of your entire<br />
message in terms of getting it read by<br />
the recipient.<br />
• Deal with each email message when<br />
you read it. Delete, respond, or tag to<br />
deal with it later. Don’t let email stack<br />
up in your Inbox.<br />
• File the email messages you decide to<br />
keep in sub-folders with the goal of<br />
keeping your principal inbox empty.<br />
Many people have a long list of<br />
message in their inbox, making it a<br />
significant time-waster in trying to find<br />
old messages.