Academic Regulations for first degrees and ... - Heythrop College

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• Medical certificate or related evidence in respect of the illness of a spouse, child, parent etc • Death certificate or related independent evidence or a confirmation from an independent source • Crime reference number (with dates) If photocopies are provided, the College has the right to ask for original evidence. A translation may be required if the evidence is in a language other than English, which the College is unable to translate. 11. Pregnancy will not of itself be regarded as a mitigating circumstance. Financial hardship will not normally be accepted as a mitigating circumstance. In both cases, evidence that the student’s health was affected might be accepted. 12. Evidence will only be known to the small sub-committee of the Board. However, the student has the right to submit evidence confidentially, in a sealed envelope, to be read only by the Chair of the Board. If, despite this, a student prefers not to reveal mitigating circumstances before the Examination Board, they may not then be submitted as grounds for appeal, after publication of the results. 13. Although evidence is normally required, there may be situations which cannot be independently evidenced through documentation. Students may submit a clear explanation of the circumstances, their effect on work for assessment, and the reasons why there is no corroborative evidence. Supporting evidence that the student had told someone of the situation at the time may be accepted (e.g. “I also discussed this with my Personal Tutor/the Programme Convenor in March”). Decisions which the Board of Examiners may take 14. The Board of Examiners will act in accordance with Regulation 15.6. The Board may decide to act in cases where (a) the sub-committee has judged that the mitigating circumstances are valid and may have affected assessment; AND (b) the student has not completed the assessment affected, or has performed noticeably worse than in previous modules. Actions open to the Board include, but are not ,limited to: (a) allowing the student to be reassessed as if for the first time, without any penalty otherwise applicable to reassessment; (b) modifying the requirement for reassessment to pass the module (for example by setting aside the requirement for an item of coursework) in order to produce a manageable but sufficient assessment of the student’s preparedness to progress to the next year of study; (c) if the overall profile of marks justifies it, modifying the formula for determining degree classification, to accept a determining mark other than that prescribed by the regulations (for example, where mitigating circumstances in the final year mean that the normally required proportion of final year marks do not fall into the category of highest marks determining classification). (d) Recommending an Aegrotat award where regulation 28 allows this. 50
How do mitigating circumstances relate to appeals 15. One of the grounds for requesting a review of the decision of an Examination Board is “Where the candidate requesting reconsideration of the decision can provide adequate evidence, which is acceptable to the Board of Examiners, that his/her assessment was adversely affected by illness or other factors which s/he was unable, or for valid reasons unwilling, to divulge before the Board of examiners reached its decision.” 16. A student may not normally cite in an appeal circumstances which were known before the meeting of the Examination Board, but not notified through the Mitigating Circumstances procedure. The argument that information too sensitive to be revealed before the Board can be revealed after getting a disappointing result will not normally be accepted. Previously undisclosed circumstances may, however, be valid grounds for appeal – for example a previously undiagnosed condition which affected performance, or serious personal problems or illness covering the normal date for submitting details of mitigating circumstances. 51
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Page 37 and 38: PGCert Pastoral Liturgy MA Pastoral
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