Part-Time Faculty Handbook - Ventura College

Administrative Paperwork
Employee “Housekeeping” Issues
If this is your first semester with us, be certain that you have completed the necessary payroll
paperwork. The application and associated payroll paperwork must be completed before the first day of
your teaching assignment. An official transcript and/or letter(s) verifying occupational experience must
be on file within 60 days of the start of classes.
Assignment Request Forms (ARFs)
The Assignment Request Forms are issued three times a year, one for each semester or session. You
may request your preferences on desired courses to teach and your availability of days and hours for
teaching assignments. An AFRF must be received by the District Administrative Center for each semester
in order to be considered for employment. Late or missing ARFs could lead to loss of assignments. ARFs
are available on the Ventura County Community College District website (www.vcccd.edu) under the
Human Resources link.
Offer of Temporary Non-Contract Employment
Your Offer of Temporary Non-Contract Employment will be mailed to you in advance of the start of
your class. The contract will list the class(es), days, meeting times and weekly/semester hours and
compensation for the semester. Review the contract, sign it, accepting or rejecting the offer and return
it to District Human Resources. To be paid by the first pay period of the semester, your signed offer
must be received by the end of the first week of the month. Offers received after the first week will be
paid at the end of the following month. District Payroll will not pay you until your signed contract is on
file.
Your Offer of Temporary Non-Contract Employment will state which assignments are equal pay and
which will require you to submit timesheets:
Equal Pay: Most class assignments are now paid “equal pay.” This means that what you are
paid is approximately the same each month regardless of how many days are in the month.
Full-term classes will be paid in five equal payments. Most short-term classes will be paid in
equal payments starting the month after the class begins and ending the month the class
completes. For classes starting in August and ending in October, the equal payments will be
made in September and October. Timesheets for most classes will no longer be required.
However, should you need to use benefit time during the month (sick leave, etc.), you will have
to complete an Absentee Report that will document each day that you are not at work.
Timesheets: Some assignments or classes that meet irregular hours will be paid by timesheet.
Pay periods are from the 16th of the month through the 15th of the next month. It is your
responsibility to project your hours through the pay period on the timesheet, sign it, and turn it
into your Division Office by the first of the month. Late timesheets may be held over until the
following pay period.
Payroll Procedures
Monthly paychecks are available for distribution in the Administration Building, Room 11 or Room 20 on
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