PURCHASING SPECIFICATION - City of Pomona
PURCHASING SPECIFICATION - City of Pomona
PURCHASING SPECIFICATION - City of Pomona
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Subject: Janitorial Services (<strong>City</strong> Facilities) Page 16 <strong>of</strong> 37<br />
‣ Vinyl tile and terrazzo floors, including Locker Room floors, shall be damp mopped with finish<br />
additives applied. Wooden gym floor shall be dusted with a chemically treated dust mop. All floors<br />
(except Gym floor) shall be stripped and waxed twice each year, and it will be the contract company's<br />
responsibility to schedule the cleaning to begin the last week <strong>of</strong> January and the last week <strong>of</strong> July.<br />
‣ Shampoo all carpet twice each year using a cleaning method that incorporates some type <strong>of</strong> extractor.<br />
It will be the contract company's responsibility to schedule the shampoo cleaning with <strong>City</strong> staff.<br />
Daily Daytime Services (Option)<br />
Daytime services shall consist <strong>of</strong>: early morning check <strong>of</strong> all lobbies, restrooms, common areas and<br />
entrances. Check <strong>of</strong> restrooms and lobbies, cleaning, sanitizing and stocking restrooms as needed. Emptying<br />
trash and cleaning trash cans, (trash bags removed from cans/receptacles will not be placed on carpet), clean<br />
spills as needed, vacuum <strong>of</strong>fices as requested or scheduled, sweep/mop tile, cleaning/disinfecting <strong>of</strong> drinking<br />
fountains and reporting maintenance problems to <strong>City</strong> <strong>of</strong> <strong>Pomona</strong> facility maintenance employees.<br />
Contractor will be proactive in keeping the facility clean and safe. Supplied logs, (approved by <strong>City</strong> <strong>of</strong><br />
<strong>Pomona</strong> staff), shall be placed in all facility restrooms except for public restrooms.<br />
Work Scheduling and Reporting<br />
Quality cleaning is required, including full performance <strong>of</strong> all specified daily services on the first <strong>of</strong>ficial<br />
working day <strong>of</strong> the contract period. All work will be performed at times as specified and agreed upon by<br />
contractor and the city <strong>of</strong> <strong>Pomona</strong> representatives. All cleaning personnel are prohibited from disturbing<br />
papers on desks or shelves, opening desk drawers or cabinets, or using telephone or <strong>of</strong>fice equipment<br />
provided for <strong>City</strong> <strong>of</strong> <strong>Pomona</strong> employees. Instructions pertaining to conduct and other regulations, as<br />
required by <strong>City</strong> <strong>of</strong> <strong>Pomona</strong> standards, must be followed. All contract personnel are required to sign in/out<br />
upon arrival and departure <strong>of</strong> work site. Sign-in form is in the janitorial closet at each facility.<br />
Non-performance<br />
It is the objective <strong>of</strong> the <strong>City</strong> <strong>of</strong> <strong>Pomona</strong>, to obtain complete and satisfactory performance in accordance with<br />
the requirements <strong>of</strong> this specification. Failure to perform Quarterly, Semi-Annual and Special Services will<br />
result in a deduction <strong>of</strong> payment equal to the cost charged to provide these services. Failure to adequately<br />
perform Daytime and/or Night Services will result in notification <strong>of</strong> supervisor upon first occurrence.<br />
Subsequent occurrences will result in notification <strong>of</strong> contractor’s Janitorial Manager. If performance issues<br />
are not corrected, the <strong>City</strong> <strong>of</strong> <strong>Pomona</strong> may request that janitorial employee(s) at location be replaced.<br />
Failure <strong>of</strong> contractor to resolve performance issues shall serve as cause for termination <strong>of</strong> contract.<br />
Service Increase/Decrease<br />
It is understood that this specification’s description <strong>of</strong> work is the <strong>City</strong>’s present service requirements only,<br />
and the scope <strong>of</strong> work may increase or decrease during the term <strong>of</strong> the contract. Any change in the scope <strong>of</strong><br />
work and resulting compensation shall be negotiated prior to implementation and documented in writing.<br />
P.D. Jail<br />
Due to the governmental health requirements described in the Jail section <strong>of</strong> this scope <strong>of</strong> work, the<br />
contracting company shall have experience in cleaning detention facilities. The contracting company may<br />
elect to sub-contract the Jail section to a qualified janitorial company with the proper experience in cleaning<br />
detention facilities. Provide the subcontractor’s name, address, phone number, contact name, and 3<br />
references in your bid proposal. All sub-contractors shall be approved by the <strong>City</strong> <strong>of</strong> <strong>Pomona</strong> prior to<br />
commencing services.<br />
The Janitorial Company shall be familiar with, and comply with all cleaning standards set by the<br />
'Correctional Standards Authority' Title 15 and Title 24. The jail is subject to health inspections by Los