PURCHASING SPECIFICATION - City of Pomona

Subject: Janitorial Services (City Facilities) Page 4 of 37
PREPARATION OF PROPOSAL
The proposal should be prepared simply and economically, providing a straight forward and concise
explanation of capabilities which will satisfy the requirement of the RFQ. All information requested in the
body of the RFQ should be included in your response with a reference to the paragraphs to which the request
was made. Proposals should address each item of this RFQ in the same sequence as presented in the RFQ.
Each response must be in sufficient detail to permit evaluation of that item. The evaluation process will
provide credit only for the capabilities and advantages which are clearly presented by the Contractor in the
written proposal. Proposals should include, but not be limited to the following:
Cover Letter
A letter of introduction shall include the name, address, and telephone number of the person(s) to contact
who will be authorized to represent the Contractor. The letter shall be signed by an officer of the
Contractor's firm authorized to bind the firm to all commitments made in the proposal.
Management Summary
A summary that is readily understandable by non-technical personnel at the management level. It should
contain a brief statement of the salient features of the proposal and a review of the distinctive merits of the
proposal.
Bidders Qualifications
Contractors submitting bids to the City certify that they possess all necessary equipment, facilities, personnel
and work experience to fulfill the terms of the contract at the time of bid submission, or that they will have
the necessary equipment and personnel and be ready to proceed prior to the starting date. The City places
great importance on the ability of a Contractor to complete the work as specified. This concern is noted in
acknowledgment of the City's obligation to the citizens of Pomona. In order for this obligation to be
fulfilled, Contractors who bid must submit the following data:
1. Contractors Information Report requires:
a. Satisfactory evidence that the contractor has provided or is providing a janitorial
cleaning operation of the type and to the extent as outlined in these specifications, and
that the Contractor has successfully conducted such an operation for a period of not less
than two (2) years within the last five (5) years.
b. Satisfactory evidence that the Contractor has adequate financial resources, experienced
supervisory personnel, and proper equipment to complete the work as specified.
Contractor shall include as part of the submitted proposal, a detailed resume of the
intended Janitorial Manager.
c. Submit detailed descriptions of all hiring, training, testing, and disciplinary policies and
procedures used by his firm.
2. Contractors Industrial Safety Record requires:
a. Satisfactory evidence that the Contractor has placed sufficient emphasis over a period of
time on the importance of safety in the work environment so as to minimize employee
lost workdays.