PURCHASING SPECIFICATION - City of Pomona

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Subject: Janitorial Services (City Facilities) Page 16 of 37 ‣ Vinyl tile and terrazzo floors, including Locker Room floors, shall be damp mopped with finish additives applied. Wooden gym floor shall be dusted with a chemically treated dust mop. All floors (except Gym floor) shall be stripped and waxed twice each year, and it will be the contract company's responsibility to schedule the cleaning to begin the last week of January and the last week of July. ‣ Shampoo all carpet twice each year using a cleaning method that incorporates some type of extractor. It will be the contract company's responsibility to schedule the shampoo cleaning with City staff. Daily Daytime Services (Option) Daytime services shall consist of: early morning check of all lobbies, restrooms, common areas and entrances. Check of restrooms and lobbies, cleaning, sanitizing and stocking restrooms as needed. Emptying trash and cleaning trash cans, (trash bags removed from cans/receptacles will not be placed on carpet), clean spills as needed, vacuum offices as requested or scheduled, sweep/mop tile, cleaning/disinfecting of drinking fountains and reporting maintenance problems to City of Pomona facility maintenance employees. Contractor will be proactive in keeping the facility clean and safe. Supplied logs, (approved by City of Pomona staff), shall be placed in all facility restrooms except for public restrooms. Work Scheduling and Reporting Quality cleaning is required, including full performance of all specified daily services on the first official working day of the contract period. All work will be performed at times as specified and agreed upon by contractor and the city of Pomona representatives. All cleaning personnel are prohibited from disturbing papers on desks or shelves, opening desk drawers or cabinets, or using telephone or office equipment provided for City of Pomona employees. Instructions pertaining to conduct and other regulations, as required by City of Pomona standards, must be followed. All contract personnel are required to sign in/out upon arrival and departure of work site. Sign-in form is in the janitorial closet at each facility. Non-performance It is the objective of the City of Pomona, to obtain complete and satisfactory performance in accordance with the requirements of this specification. Failure to perform Quarterly, Semi-Annual and Special Services will result in a deduction of payment equal to the cost charged to provide these services. Failure to adequately perform Daytime and/or Night Services will result in notification of supervisor upon first occurrence. Subsequent occurrences will result in notification of contractor’s Janitorial Manager. If performance issues are not corrected, the City of Pomona may request that janitorial employee(s) at location be replaced. Failure of contractor to resolve performance issues shall serve as cause for termination of contract. Service Increase/Decrease It is understood that this specification’s description of work is the City’s present service requirements only, and the scope of work may increase or decrease during the term of the contract. Any change in the scope of work and resulting compensation shall be negotiated prior to implementation and documented in writing. P.D. Jail Due to the governmental health requirements described in the Jail section of this scope of work, the contracting company shall have experience in cleaning detention facilities. The contracting company may elect to sub-contract the Jail section to a qualified janitorial company with the proper experience in cleaning detention facilities. Provide the subcontractor’s name, address, phone number, contact name, and 3 references in your bid proposal. All sub-contractors shall be approved by the City of Pomona prior to commencing services. The Janitorial Company shall be familiar with, and comply with all cleaning standards set by the 'Correctional Standards Authority' Title 15 and Title 24. The jail is subject to health inspections by Los
Subject: Janitorial Services (City Facilities) Page 17 of 37 Angeles County and the Department of Corrections. The janitorial contract company shall be responsible for correcting any deficiencies noted on the inspection reports. The duties described in this section of the Scope of Work shall be in addition to the standard Janitorial Scope of Work, listed above. 1. Janitorial service shall be provided three (3) times per week (Monday, Wednesday & Friday) and a weekly jail cleaning check list is to be filled out, identifying all maintenance completed. (Check list to be provided by Jail). 2. Maintenance specifications will be consistent with those provided for in other facilities including but not limited to the Main Control Room, Administrative Office, Break Room, Print Room, Hallways, Interview Room and Employee Rest Room. 3. All jail cell floors will be swept and mopped with a disinfectant solution once a week, including North, South, West and Female Mains, Male and Female Sobering Cells, Searching Cell and Holding Cell. 4. All toilets, showers, and drinking fountains in the cells shall be cleaned and scrubbed with a germicide disinfectant solution once a week. 5. The baseboard ledges of the cells shall be cleaned at the end of each month. 6. Vinyl and terrazzo floors shall be stripped and waxed the first week of March and September of each year. 7. The cleaning crew must be flexible and able to work around the limitations presented by the 'Booking' and other functions of the Jail schedule. [END OF SECTION]
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PURCHASING SPECIFICATION - City of Pomona

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