Child Care and Development Fund (CCDF) Plan ... - New Mexico Kids

1.3.6. Based on responses provided from Question 14 in the most recent
ACF-402 report, please describe those actions the Lead Agency has taken
or plans to take to reduce identified errors in the table below.
Territories not required to complete the Error Rate Review should mark N/A
here.
Activities
identified in
ACF-402
Cause/Type of Error
(if known)
Actions Taken
or Planned
Completion
Date
(Actual or
planned)
(if known)
1.The case review
process developed for
federally-mandated
review will continue on
the state level so that
the child care
assistance program
continues to benefit
from quality assurance
and consistent
feedback on case
1.Continuation of case reviews
addresses all types of errors
2.The calculator tools address
income, rate, copayment and
out-of-school-time placement
errors caused by
miscalculations.
3.The calculator tools address
income, rate, copayment and
out-of-school-time placement
errors caused by
1.The case review
process developed for
federally-mandated
review continues on
the state level so that
the child care
assistance program
continues to benefit
from quality assurance
and consistent
feedback on case
accuracy. We expect
to review at least 276
cases per year.
2.Income, copayment
and rate calculators,
as well as calculators
to determine
placements for out of
school time care are
now used consistently
by caseworkers and
were implemented in
the automated
eligibility system
(FACTS) in May,
2010. An analysis on
error rates and IAPs,
isolating the cases in
which the calculators
were used, showed an
approximately 30%
decrease in error rate
and IAPs for the
calculator-cases. We
anticipate an even
greater decrease as
caseworkers become
more comfortable with
miscalculations.
4.Policy training addresses
errors caused by
misinterpretation of policy (all
types of errors).
5.Simplification of the
application decreases errors in
element 100
(application/redetermination
forms).
6.Clarification of policies
addresses errors caused by
misinterpretation of policy (all
types of errors).
7.Revisions to policy and
procedures address errors
relating to priority group
placement, qualifying care,
and income/income
standards/parental fee
calculation.
8.Targeted feedback from
case reviews addresses all
types of errors.
9.Supervisors’ use of the RRW
addresses all types of errors.
10.Sharing results of reviews
addresses all types of errors.
accuracy. We continue
to review at least 276
cases per year.
2.Income, copayment
and rate calculators,
as well as calculators
to determine
placements for out of
school time care are
now used consistently
by caseworkers and
were implemented in
the automated
eligibility system
(FACTS) in May,
2010. A recent
analysis on error rates
and IAPs showed an
approximately 30%
decrease in error rate
and IAPs.
3.Caseworkers and
child care assistance
supervisors were
trained on use of
income, copayment,
rate and out of school
time calculators. This
CCDF Plan Effective Date: October 1, 2013
Amended Effective: _____
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