October - Harley Marine Services, Inc.

Harley Marine Services
A Full Service Marine Transportation Company
October 2012
By: Ravi Sekhon, CMMS & Program Development Manager
What is a CMMS?
CMMS stands for Computerized Maintenance
Management System. At Harley Marine, we use
eMaint as our CMMS. The primary objective of
eMaint is to assist in the managing of maintenance
and maintenance support in a manner that will
ensure maximum equipment operational
readiness. Preemptively identifying and repairing
potential trouble equipment is also an integral part
of eMaint. The main functions of eMaint can be
broken down into the following fundamentals of
maintenance:
Work Identification:
In order to avoid being a reactive-maintenance
based organization, work identification, or more
particularly, early defect identification is critical.
This boils down to submitting work requests for
specific pieces of equipment with detailed
descriptions, well before the defects have had a
chance to really wreck havoc. Each work request
goes towards creating a more complete history of
the equipment, allowing reliability efforts such as
identifying and eliminating chronic failures,
optimizing PMs and conducting effective Root
Cause Analyses. Work Identification is the first
step towards making HMS a proactivemaintenance
based organization by improving
maintenance efficiency and effectiveness and
controlling costs.
Planning and Scheduling:
Formally planned work has been shown to be
significantly safer and more efficient in both cost
and duration than unplanned work. By accurately
tracking information in eMaint we can
successfully schedule work to be performed well
in advance of the equipment causing undue
problems. Besides planning major projects in
advance, eMaint also automatically generates
calendar or meter based PM (preventative
maintenance) work orders. Proactively
completing PMs today prevents emergency work
tomorrow!
Proper Work Execution:
While eMaint has less to do with the proper work
execution, it still does play its part. All work in
progress needs to be documented in a timely
fashion, including unscheduled or proactive work
performed by the crews and shore-side support.
If work is not documented, it does not help to the
extent that it could in achieving a smoothly
operating cost-effective proactive maintenance
environment.
Analysis and Continued Improvement:
eMaint allows us to regularly review equipment
history and identify areas for potential
improvement. The powerful reporting tools keep
all interested parties involved and updated on the
progress of work orders and status of equipment.
We are able to readily comply with customer
requests for maintenance history on a vessel by
simply running a report. The dashboard feature
gives us a real-time snapshot of the status of
maintenance across the fleet. This feature was, in
fact, defined as a best practice by BP in a recent
audit.
Compliance:
One of the most useful features of eMaint is its
ability to keep track of recurring events. By
entering the numerous certificates, audits, safety
and environmental regulations each vessel is
required to maintain as PMs, we are able to make
certain that all vessels remain up-to-date and in
compliance. The system sends reminders to the
responsible parties at pre-determined intervals
and helps ensure that Harley Marine maintains a
safe and environmentally responsible fleet.
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