DEFENCE SERVICE REGULATIONS - Military Engineer Services

134. Where temporary accommodation is to be built on hired land, initial compensation payable, if
any, and the first year’s rent will be included in the approximate estimate. These charges will form part of the
cost of the project for purposes of determining the financial authority competent to sanction the work. The
sanction for the project will constitute the authority for the hiring of land (see para 614).
l35. Rules for the acquisition and relinquishment of lands and buildings required for Defence
purposes are contained in the Military Lands Manual-ACR Rules 1944 and Instructions for Purchase or Sale
of Immovable Property on behalf of Government. Action will be initiated by the Service authorities concerned
but the responsibility for carrying out the acquisition or relinquishment vests with the Directorate General
Defence Estates. All payments-initial, recurring and terminal-will be arranged by the Directorate General
Defence Estates through funds placed at its disposal, except that where the property is acquired as part of a
project, funds will be allotted to the MES in the first instance.
136. The MES responsibility in respect of acquisition or reh’nquishment of immovable property is
restricted, in the case of buildings, to the taking and handing over and, in the case of land, to the erection of
boundary pillars and the preparation of maps.
137. All acquisitions of lands and buildings and the relinquishment thereof, within the enclaves of
Delhi/ New Delhi and Shimla, are the responsibility of the Ministry of Urban Development of the G of I.
Administrative Approval
138. Administrative approval will be conveyed by a letter specifying the source from which funds
will be provided. It will also state whether the work is authorised or special, if authorised, the authority will be
quoted and if special, the reasons for approval will be stated except where the G of I is the CFA.
A copy of the letter according administrative approval, together with a copy of the approximate
estimate, will be sent to the CDA concerned and to the engineer adviser of the CFA, who will issue such
technical instructions as may be necessary.
139. The engineer officer responsible for the execution of the work will maintain, under the
supervision of his AAO GE a Register of Approvals to Works (IAFW-1816) to record all administrative
approvals and technical sanctions for works.
140. If changes or additions become necessary
through revision of scales or establishments, or for other administrative reasons, a supplementary estimate will
be prepared and administrative approval accorded, by the CFA competent to accord administrative approval to
the entire work (including both original and supplementary estimates). When according administrative
approval in such cases, the CFA will certify that the supplementary estimate has been necessitated by purely
administrative reasons.
141. When it is anticipated that due to technical reasons, the expenditure is likely to exceed
authorised limits, a revised estimate will be prepared and revised administrative approval obtained (see para
195.)
142. If an approved work is not commenced within five years of the date of administrative approval,
fresh approval must be obtained.
143. For minor works, administrative approval is accorded on the basis of an indication of cost, but
for works costing more than Rs. 10,000 the authority concerned may order an approximate estimate to be
prepared.
No approximate estimate is required for works costing upto Rs. 10,000.
144. All proposals for special repairs will be submitted for acceptance to the engineer authority
competent to accord technical sanction to the work. Approximate estimates will then be forwarded through
Staff channels to the CFA for approval of the work and allotment of funds. For temporary buildings, an
indication of cost will take the place of the approximate estimate.
1 G.O.I.M.D. No. B/0 1247/O3W (Policy) 1159/SO-II D (W-l) dt. 11.7.74.
145. In the case of services other than original
works and special repairs, the Schedule of Demands is the only estimate of cost. An allotment given on this
basis implies administrative approval to the execution of services to that extent and no further administrative
approval is required. No administrative approval is required for the payment of general charges, and MES
Officers will exercise full powers of making payments within their allotments, provided that the charges are
authorised by regulations or by orders of the CFA.
Demands for original works.
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