DEFENCE SERVICE REGULATIONS - Military Engineer Services

spent will be adjusted before the accounts of the work are closed. The advances will be compiled to Sector K-
Deposits and advances and recovery/adjustment watched.
1 Substituted vide C.S. No. 64/87.
297. If lump sum payments have been agreed upon, as in the case of maintenance of buildings,
roads, etc., as a standing arrangement, the procedure for settling the account periodically and for recording the
cost of the works may be settled with the concurrence of the C.D.A. and the following conditions observed :-
(a) A certificate of work having been done in accordance with the conditions agreed upon is placed
on record by the C.W.E.
(b) When payment is made for a number of works which are chargeable to different budget heads,
the necessary allocations are recorded.
(c) As far as possible the liability of a year is settled within that year, ,
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298. Where it is obligatory on the M.E.S. to entrust works to an agency for example connection for
electricity, gas, water, sewage etc. advance payment of the estimated cost of the work may be made upto the
extent as mentioned below, in accordance with the terms and conditions of the agency–
(a) Works done through deptts of Central Govt, State Govts. & Public Undertakings.
(i) upto Rs. Two and a half lakhs with the concurrence of AAO(GE).
(ii) above Rs. Two and a half lakhs with the concurrence of C.D.A.
(b) Work done by agencies other than Central Government, State Governments and Public
Undertakings.
Irrespective of the estimated cost with the concurrence of CDA.
Final bills however in all cases shall be pre-audited by the CDA.
1 Substituted vide OS. No. 65/87
Arrangements will be made to have unspent balances, if any, refunded as soon as the work is
completed.
299.
300.
SECTION 16-MISCELLANEOUS SERVICES
Agency Services
301. Agency services are those services carried out by the M.E.S. for other Ministries of the Central
Government or for State Governments, Union Territories. Works for State Governments, Union Territories
[except those in respect of the N.C.C.,] require the approval of the G of I.
Administrative approval to the estimated expenditure will be accorded and funds allotted or guaranteed
by the authority concerned. The M.E.S. will then be responsible for design and specification and for execution
in accordance with these Regulations.
302. The normal departmental charges will be levied in all cases unless otherwise authorised by the
G. of I.
303. In cases where funds have not actually been placed at the disposal of the M.E.S., but are
guaranteed, expenditure incurred against agency services, including departmental charges will be debited
through the Exchange Accounts monthly or in accordance with any reciprocal arrangements that may exist.
304. Adequate financial guarantees will be obtained to cover the cost of preliminary survey,
reconnaissance, etc., where necessary, in case the work is not finally undertaken.
Deposit Works
305. Deposit works are those which are executed from funds received from non-Government
sources (see also para 4). If a work is to be done partly from Government funds and partly by subscription, the
latter will be treated as an addition to the Government grant and the work will be executed under the ordinary
rules.
306. The prior consent of the undermentioned authorities will be necessary :
(a) Comdr. Sub Area/Bde Gp For works costing upto Rs.1.00.000/-
(b) Comdr. Area/Div/Corps For works costing upto Rs. 2.50.000/-
(c) GOC in-C command For works costing upto Rs. 10.00.000/-
(d) COAS For works Exceeding Rs. 10.00.000/-
General approval may be accorded by the Comdr. Sub Area/Bde and the Corps Commander/Comdr.
Area/Div to enable the MES to undertake deposit works upto Rs. 1,00,000 and 2,50,000 respectively, without
reference to them.
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