REQUEST FOR PROPOSALS For Bad Debt Collection Services For ...

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Solicitations Under $50,000On solicitations under $50,000 and where two or more certified Section 3 BusinessConcerns are available to compete, SAHA will institute a “first source” solicitationinitiative whereby two of the three solicited firms must be Section 3 Business Concerns.Solicitations Greater than $50,000On Requests for Proposals the following incentives will be instituted:1) A twenty percent (20%) preference will be instituted for Category 1Section 3 Business Concerns bidding as prime contractors.2) A fifteen percent (15%) preference will be instituted for Category 2 Section3 Business Concerns bidding as prime contractors.3) A ten percent (10%) preference will be instituted for Category 3 Section 3Business Concerns bidding as prime contractors.4) A five percent (5%) preference will be instituted for Category 4 Section 3Business Concerns bidding as prime contractors.5) A five percent (5%) preference will be provided to SAHA prime contractorsthat have achieved both the resident hires and business concerncontracting goals in their immediate past contract performance within thelast year.6) A five percent (5%) preference will be provided to SAHA prime contractorsparticipating in a SAHA approved Joint Venture or Mentor-Protégéprogram with an eligible Section 3 Business Concern.7) A five percent (5%) preference will be provided to prime contractors thathave formal apprenticeship programs approved by DOL and commit totraining no less than ten (10) eligible Section 3 residents through suchprograms annually that provide no less than 250 hours of formal training.On Invitations for Bids the following preference will be instituted:1). Contractors who are certified as Section 3 Business Concerns and whoseprices are within the independent cost estimate of the project and areboth responsive and responsible, shall receive a preference according tothe following table, where x is the amount by which the Section 3Business Concern may be above the lowest responsive bid.------------------------------------------------------------------------x=lesser of:------------------------------------------------------------------------When the lowest responsive bidis less than $100,000 10% of that bid or $9,000..When the lowest responsive bid is:At least $100,000, but less than $200,000 9% of that bid, or $16,000.At least $200,000, but less than $300,000 8% of that bid, or $21,000.At least $300,000, but less than $400,000 7% of that bid, or $24,000.Page 3 of 6
At least $400,000, but less than $500,000 6% of that bid, or $25,000.At least $500,000, but less than $1 million 5% of that bid, or $40,000.At least $1 million, but less than $2 million 4% of that bid, or $60,000.At least $2 million, but less than $4 million 3% of that bid, or $80,000.At least $4 million, but less than $7 million 2% of that bid, or $105,000.$7 million or more 1\1/2\% of the lowest responsive bid, with no dollarlimit.2) Where two or more Section 3 business concerns are both responsive andresponsible, the Section 3 business concern with the lowest price shall receivethe contract award.A successful contractor’s usage of the above preferences shall be capped annually at $1million dollars in the aggregate. Once a contractor has been awarded annually $1 milliondollars in contracts as a result of a preference, the contractor is no longer eligible for theabove preferences for the remainder of the calendar year.5. Bidders/proposers must either achieve the Section 3 Program employment andsubcontracting goals identified above (under number 3) or demonstrate acceptablegood faith efforts to achieve the numerical goals in the proposal/bid. SAHArepresentatives shall review and deem acceptable, in their sole determination, a bidderor proposer’s good faith efforts prior to the award of the contract. Please be advised thata contractor Section 3 performance will be considered and evaluated on future SAHAcontracts and will be a factor in t the selection and/or contract award.6. To ensure that the SAHA Section 3 Program benefits individuals and businesses thatare eligible Section 3 residents and Business Concerns, all Section 3 resident andBusiness Concerns must be deemed eligible through documentation of a “Section 3Eligibility <strong>For</strong>m” for each eligible individual or business. Notice is hereby given that it isthe responsibility of the prime contractor to ensure that all participating and eligibleSection 3 residents and/or Business Concerns (vendors, suppliers or subcontractors)submit the necessary information for proper SAHA status review and credit.7. All SAHA prime contractors must submit a Section 3 program compliance report on amonthly basis in the form and content as requested by SAHA staff. This report shalldocument Section 3 resident and Business Concern training, employment, andsubcontracting monthly performance against goals and opportunities.8. Failure or refusal by a SAHA bidder/proposer or contractor to satisfy or comply with theSection 3 Program requirements, either during the bid/proposal process or during theterm of the SAHA agreement, shall constitute a material breach of contract whereuponthe contract, at the option of SAHA, may be cancelled, terminated, or suspended inwhole or in part; and, the contractor debarred from further contracts with SAHA as anon-responsible contractor. SAHA may at its discretion also declare bids/proposals notcomplying with the Section 3 Program requirements in whole or in part nonresponsiveand eliminate them from consideration of a contract award.Page 4 of 6
Page 3: Request for Proposals No. 1204-946-
Page 6 and 7: Request for Proposals No. 1204-946-
Page 31 and 32: SCOPE OF WORKThe SAHA is seeking pr
Page 37 and 38: (b) The Contractor agrees to includ
Page 39 and 40: (1) Agency and legislative liaison
Page 41 and 42: apprenticeship and training positio
Page 49: Employment: Thirty percent (30%) of
Page 53 and 54: Section 3 residents and Business Co
Page 55 and 56: SAN ANTONIO HOUSING AUTHORITYSECTIO
Page 57 and 58: ATTACHMENT ASECTION 3 PROGRAM GOOD
Page 59 and 60: Attachment BSAN ANTONIO HOUSING AUT
Page 62 and 63: Contractor’s Quarterly Section 3
Page 64 and 65: Contractor’s Section 3 Compliance
Page 66 and 67: Job Codes Definitions- Attachment C
Page 68 and 69: APPLICANT “SECTION 3” CERTIFICA

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