REQUEST FOR PROPOSALS For Bad Debt Collection Services For ...

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Request for Proposals No. 1204-946-33-3797 Bad Debt Collection ServicesREQUEST FOR PROPOSALS1.0 GENERAL INFORMATION1.1 Statement of Purpose: The Housing Authority of the City of San Antonio and itsaffiliated entities (SAHA) are seeking proposals from independent Contractors withdemonstrated competence and experience to provide Bad Debt CollectionServices on an “as needed” basis.1.2 Prospective proposers acknowledge by downloading and receiving the RFPdocuments and/or by submitting a proposal that the submission of a proposal toSAHA is not a right by which to be awarded a contract, but only an offer by theprospective proposer to perform the requirements of the RFP documents in theevent SAHA decides to consider to award a contract to that proposer.1.3 Non-Mandatory Pre-Proposal Conference: A pre-proposal conference will beheld at SAHA Central Office, located at 818 South Flores, San Antonio, Texas78204 as indicated herein. The purpose of this conference is to assist prospectiveproposers in the full understanding of the RFP documents and required submittaldocuments so proposers are confident in submitting an appropriate proposal;therefore, at this conference, SAHA will conduct an overview of the RFPdocuments, including attachments. Any questions concerning the scope must besubmitted in writing (e-mail is acceptable) to the contact person listed herein andwill be answered in an addendum.1.4 Proposer’s Responsibilities-Contact with SAHA: It is the responsibility of theproposer to address all communication and correspondences pertaining to thisRFP process to SAHA Procurement only. Proposers must not make inquiry orcommunicate with any other SAHA staff member or official (including members ofthe Board of Commissioners) pertaining to this RFP. Failure to abide by thisrequirement may be cause for SAHA to not consider a proposal submittal receivedfrom any proposer who has not followed this directive. During the RFP solicitationprocess, SAHA will not conduct any ex parte conversations which may give oneprospective proposer an advantage over other prospective proposers.1.5 Type of Contract resulting from RFP: A one (1) year firm fixed contract withthe option to renew at the sole discretion of SAHA for up to four (4)additional one year periods.2.0 SAHA’S RESERVATION OF RIGHTS2.1 SAHA reserves the right to reject any or all proposals, to waive any informality inthe RFP process, or to terminate the RFP process at any time, if deemed bySAHA to be in its best interests.2.2 SAHA reserves the right not to award a contract pursuant to this RFP.HOUSING AUTHORITY OF THE CITY OF SAN ANTONIO, TEXAS (210-477-6059)Page 6
Request for Proposals No. 1204-946-33-3797 Bad Debt Collection Services2.3 SAHA reserves the right to terminate a contract awarded pursuant to this RFP, atany time for its convenience upon 14 days written notice to the successfulproposer(s).2.4 SAHA reserves the right to determine the days, hours and locations that thesuccessful proposer(s) shall provide the services called for in this RFP.2.5 SAHA reserves the right to retain all proposals submitted and not permitwithdrawal for a period of 90 days subsequent to the deadline for receivingproposals without the written consent form SAHA.2.6 SAHA reserves the right to negotiate the fees proposed by all proposers. If suchnegotiations are not, in the opinion of SAHA successfully concluded within areasonable timeframe as determined by SAHA, SAHA shall retain the right to endsuch negotiations.2.7 SAHA reserves the right to reject and not consider any proposal that does notmeet the requirements of this RFP, including but not necessarily limited toincomplete proposals and/or proposals offering alternate or non-requestedservices and from individuals deemed non responsible.2.8 SAHA shall have no obligation to compensate any proposer for any costsincurred in responding to this RFP.2.9 SAHA reserves the right to at any time during the RFP or contract process toprohibit any further participation by a proposer or reject any proposal submittedthat does not conform to any of the requirements detailed herein. Eachprospective proposer further agrees that he/she will inform SAHA in writing withinfive (5) days of the discovery of any item that is issued thereafter by SAHA thathe/she feels needs to be addressed. Failure to abide by this timeframe shallrelieve SAHA, but not the prospective proposer, of any responsibility pertaining tosuch issue.2.10 SAHA reserves the right, prior to award, to revise, change, alter or amend any ofthe instructions, terms, conditions, and/or specifications identified within the RFPdocuments issued, within any attachment or drawing, or within any addendaissued. All addenda will be posted on SAHA’s website www.saha.org,http://nahro.economicengine.com and www.publicpurchase.com. Such changesthat are issued before the proposal submission deadline shall be binding upon allprospective proposers.2.11 In the case of rejection of all proposals, SAHA reserves the right to advertise fornew proposals or to proceed to do the work otherwise, if in the judgment ofSAHA, the best interest of SAHA will be promoted.HOUSING AUTHORITY OF THE CITY OF SAN ANTONIO, TEXAS (210-477-6059)Page 7
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Page 31 and 32: SCOPE OF WORKThe SAHA is seeking pr
Page 37 and 38: (b) The Contractor agrees to includ
Page 39 and 40: (1) Agency and legislative liaison
Page 41 and 42: apprenticeship and training positio
Page 49 and 50: Employment: Thirty percent (30%) of
Page 51 and 52: At least $400,000, but less than $5
Page 53 and 54: Section 3 residents and Business Co
Page 55 and 56: SAN ANTONIO HOUSING AUTHORITYSECTIO
Page 57 and 58:
ATTACHMENT ASECTION 3 PROGRAM GOOD
Page 59 and 60:
Attachment BSAN ANTONIO HOUSING AUT
Page 62 and 63:
Contractor’s Quarterly Section 3
Page 64 and 65:
Contractor’s Section 3 Compliance
Page 66 and 67:
Job Codes Definitions- Attachment C
Page 68 and 69:
APPLICANT “SECTION 3” CERTIFICA
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Request for Proposals No. 1204-946-
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Request for Proposals No. 1204-946-
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