Guide to the Division of Elections -Reports, Downloads, and Uploads

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Supervisor of Elections’ Guide to the Division of Elections -Reports, Downloads, and UploadsCounty Security Procedures - RevisionsReferences: Section 101.015(4)(b) and (c), F.S.: Statutes & Constitution :View Statutes :Online SunshineCompliance:Purpose:Record Retention:Forms to be Used:Submission Date:Submission Method:Submit any revisions to the security procedures to the Department of State atleast 45 days before early voting commences pursuant to Section 101.657,F.S. in an election in which they are to take effect.The security procedures ensure that the county has adequate safeguards fortheir ballots, voting system, and facilities. The Bureau of Voting SystemsCertification has the responsibility to review the procedures at any time thereare changes in the procedures. After its review, the bureau provides achecklist of acceptable or unacceptable items. This review ensures that thebureau has the current security procedures that are in effect during anyelection. With the exception of any information having to do with a facility’ssecurity, the county procedures are public records, as prescribed underSection 119.07(3), F.S.To be determined.N/AFiled whenever the county implements a new voting system or makes achange to the current voting system.Email: BVSC.Reports@DOS.MyFlorida.com; orMail: Bureau of Voting Systems Certification; R.A. Gray Building, Room316, 500 South Bronough Street, Tallahassee, Florida 32399-0250; orFax: 850-245-6236; orSOE File Transfer Utility: https://soefileutil.elections.myflorida.com/Contact: Bureau of Voting Systems Certification at 850-245-6220.Instructions:Whenever there is a change to the county’s security procedures that is not a complete procedure,submit the revisions to the Division of Elections, accompanied by a statement describing which partof the procedures previously filed have been revised. Otherwise, complete security procedures areaddressed in the previous section titled “County Security Procedures”.SOE File Transfer Utility Instructions:(1) Go to the website https://soefileutil.elections.myflorida.com/.(2) Enter your Windows Live ID and password in order to access the application.Page 15
Supervisor of Elections’ Guide to the Division of Elections -Reports, Downloads, and Uploads(3) Prepare file for upload. The file naming convention via Windows Live ID must be in thefollowing format: CountyAbbrDateStamp _FileType.extension. The CountyAbbr is the stateassigned 3 character county code. The DateStamp, formatted YYYYMMDD, is the date the datacontained in the file becomes effective. The FileType describes the file’s contents.For example: LEO20120129_ SecProcR.zip - “LEO” is the county abbreviation (in thiscase, Leon); “20120129” is the date, January 29, 2012; “_SecProcR” is the file typedescription (in this case, County Security Procedures Revisions); “.zip” is the file extension (suchas, .doc, .txt, .docx, .xml, etc.). All the elements in the file name preceding and including theunderscore (“_”) are required; the file will not upload properly without these elements.(4) Upload File: Large files can take a while to upload, so please be patient. You will receive amessage that the file has been uploaded to blob storage when the upload is complete.Revised: October 2, 2012Page 16
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Guide to the Division of Elections -Reports, Downloads, and Uploads

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