Guide to the Division of Elections -Reports, Downloads, and Uploads

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Supervisor of Elections’ Guide to the Division of Elections -Reports, Downloads, and UploadsSection 3: Election Night ReportsExport Summary Results FileReferences:Compliance:Purpose:Record Retention:Forms to be Used:Submission Date:Submission Method:Section 102.141(4), F.S.http://www.leg.state.fl.us/statutes/index.cfm?mode=View%20Statutes&SubMenu=1&App_mode=Display_Statute&Search_String=102.141&URL=0100-0199/0102/Sections/0102.141.htmlProvide a copy of the summary file to the Department of State website afterpolls close within 30 minutes and every 45 minutes thereafter untilcompleting upload of unofficial results pursuant to Section 102.141(4), F.S.To provide each county’s election results summary to the Department ofState for statewide Primary and General Election consolidation.To be determined.N/AElection Nighthttps://enightsoe.elections.myflorida.comContact: Bureau of Voter Registration Services at 850-245-6290Instructions:(1) Go to the website https://enightsoe.elections.myflorida.com.(2) Click on the link which will first take you to the Windows Live web site where you willneed to enter your Windows Live ID and password in order to access the application.(3) You must upload your files on the Update Election information page and they can be viewedon the County Results page. As items are completed on Election Night, check the variousboxes on the Update Election information page (file history and turnout data are also shown onthis page).Revised: June 18, 2012Page 33
Supervisor of Elections’ Guide to the Division of Elections -Reports, Downloads, and UploadsConduct of ElectionSection 4: Post-Election ReportsReferences: Section 102.141(9)(a) and (b), F.S.: Statutes & Constitution :View Statutes :Online SunshineCompliance:Purpose:Forms to be Used:Record Retention:Submission Date:Submission Method:The Supervisor of Elections or designee provides the conduct of electionreport to the Bureau of Voting Systems Certification on or before thesubmission date as indicated below.The conduct of election report allows public election inspection and assiststhe Bureau of Voting Systems Certification with discovering difficulties thatwere encountered in the current election, with the intent of proactivelysearching for possible solutions to these problems for future elections.DS-DE 81 (available on the Division of Elections’ website athttp://election.dos.state.fl.us/forms/index.shtml).To be determined.At the same time that the official results of an election are certified.Email: BVSC.Reports@DOS.MyFlorida.com; orMail: Bureau of Voting Systems Certification, R.A. Gray Building, Room316, 500 South Bronough Street, Tallahassee, Florida 32399-0250 or;Fax: 850-245-6236 (must be followed with an original by mail); orSOE File Transfer Utility: https://soefileutil.elections.myflorida.com/Contact: Bureau of Voting Systems Certification at 850-245-6220.Instructions:Complete the DS-DE 81 Conduct of Election Report and submit it as provided above. New oradditional information is filed within 10 days after the discovery.SOE File Transfer Utility Instructions:(1) Go to the website https://soefileutil.elections.myflorida.com/.(2) Enter your Windows Live ID and password in order to access the application.(3) Prepare file for upload. The file naming convention via Windows Live ID must be in thefollowing format: CountyAbbrDateStamp _FileType.extension. The CountyAbbr is the stateassigned 3 character county code. The DateStamp, formatted YYYYMMDD, is the date the datacontained in the file becomes effective. The FileType describes the file’s contents.Page 34
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