Guide to the Division of Elections -Reports, Downloads, and Uploads

Supervisor of Elections’ Guide to the Division of Elections -Reports, Downloads, and UploadsCounty Absentee Ballot Request FileReferences:Section 101.62(3), F.S.:http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0101/Sections/0101.62.htmlRule 1S-2.043, F.A.C: http://election.myflorida.com/rules/adoptedrules/pdf/1S2043_final.pdfCompliance:Purpose:Record Retention:Forms to be Used:Submission Date:Submission Method:This report shall be made available to, or reproduced only for, a canvassingboard, an election official, a political party official, a candidate who has filedqualification papers and is opposed in an upcoming election, a registeredpolitical committee, or a registered committee of continuous existence, forpolitical purposes only. A voter may also request his or her own absenteeballot request information.Provides a timeframe for Supervisors of Elections to electronically updateabsentee ballot request information.To be determined.N/ANo later than 8 a.m. each day, including weekends, beginning 60 days beforethe Primary Election until 15 days after the General Election.By electronic file transfer.Contact: Bureau of Voter Registration Services at 850-245-6290Instructions:Reports should be submitted by electronic file transfer using the following layout:Data Element NameTran Data Format RulesReqdRecord Type AbStat Y “AbStat”CountyId County providing summary Char(3)See Fvrs codedefinitionsFvrsVoterIdNumber Fvrs Voter Id Number Y Numeric(10)FvrsElectionNumber Fvrs Election identifier Y Numeric (10)ElectionDate Date of the election Y MM/DD/YYYYElectionName Name of Election Y Char(35)LastAbsRecordChangeDate Date the absentee summary record was last updated Y MM/DD/YYYYAbsenteeRequestStatus Y Char(1)R, RequestedM, MailedV, VotedC, CanceledU, ReturnedS: Standing requestUndeliverablePage 8