The Foundation Programme Reference Guide - Academy of Medical ...

e. Security standards for Foundation Programme e-portfoliosRationale:Educational supervisors, foundation training programme directors, FSDs and deans usethe data presented in the e-portfolio to make judgments about whether the foundationdoctor has met the required standard for satisfactory completion of F1 or the FoundationProgramme. It is essential, to ensure patient safety and preserve trust between the medicalprofession, patients and carers, that only doctors who meet the required standard arepermitted to progress.Mandatory requirements:• only specially designated user accounts at a particular foundation school have theability to create new users and to assign access levels;• all e-portfolio providers must issue clear guidance to all users regarding the security oftheir login details and the consequences of sharing their details with someone else;• the process for requesting the correction of user errors must be clearly documentedand instructions issued to all e-portfolio users;• foundation schools/deaneries must have a system for validating data and their entry.The system must be clearly documented and communicated to all e-portfolio users;• providers should put systems in place to authenticate all users’ identities (includingindividual doctors and assessors).Section 4 – Aggregated dataStandard:Any data used for analysis purposes must be aggregated and anonymised.Rationale:The data stored in the e-portfolio can provide information not only about participation in theprocess but also performance. This data is useful for the ongoing evaluation of e-portfoliosand the Foundation Programme for the benefit of patient safety; service improvement;education and development.Mandatory Requirement:• all Foundation Programme e-portfolios must provide information prospectively on howaggregated data may be used;• consent must be sought from individual foundation doctors for their data to be used,with a clear explanation that they are unable to continue to use the e-portfolio if theydo not consent;• only foundation doctors may download their own data. Downloads of non aggregateddata is not permitted;• data will be used for quality assurance, quality management and quality controlpurposes. Foundation Programme training directors may need to share aggregateddata with those responsible for quality control within the Local Education Provider(LEP).The UK Foundation Programme: Reference Guide 69