Tender Dossier (PDF) - Eulex

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C. GLOSSARYAdministrative order: Any instruction or order issued by the Project Manager to the Contractor inwriting regarding the provision of the supplies.Breakdown of the overall price: A heading-by-heading list of the rates and costs making up theprice for a lump-sum contract.Commercial warranty: The warranty the manufacturer provides for a defined period that thesupply will be free from structural defects due to substandard material or workmanship, underconditions of normal commercial use and service. The Commercial warranty should not beconfused with - and might go beyond - the warranty period of the contract.Conflict of interest: Any event influencing the capacity of a candidate, tenderer or contractor togive an objective and impartial professional opinion, or preventing him, at any moment, fromgiving priority to the interests of the Contracting Authority. Any consideration relating to possiblecontracts in the future or conflict with other commitments, past or present, of a candidate, tendereror contractor, or any conflict with his own interests. These restrictions also apply to subcontractorsand employees of the candidate, tenderer or contractor.There is a conflict of interests within the meaning of Article 52 of the Financial Regulation wherethe impartial and objective exercise of the functions of a player in the implementation of thebudget or an internal auditor is compromised for reasons involving family, emotional life, politicalor national affinity, economic interest or any other shared interest with the beneficiary.Contract value: The sum stated in the contract representing the initial estimate payable forcarrying out the supplies, or such other sum as ascertained at the end of the contract as due underthe contract.Contracting Authority: The party which concludes the contract as provided in the FinancingAgreement, be it the Commission for and on behalf of the beneficiary, a country or a legal persongoverned by public or private law, as mentioned in the financing agreement.Day: Calendar dayEvaluation committee: A committee made up of an odd number of voting members (at leastthree) appointed by the Contracting Authority and possessing the technical, linguistic andadministrative capacities necessary to give an informed opinion on tenders.Execution period. The period from contract signature until 18 months after the provisionalacceptance of the supply. This period includes the warranty and the final acceptance of the supply.Foreign currency: Any currency, other than the euro, which is permissible under the applicableprovisions and regulations and has been indicated in the tender.Framework Contract: agreement concluded between the parties to establish the essential termsgoverning a series of specific “purchase orders” to be concluded within a specific period for thesupply of similar items.General conditions: The general contractual provisions setting out the administrative, financial,legal and technical clauses governing the execution of contracts.General damages: The sum not stated beforehand in the contract, which is awarded by a court oran arbitration tribunal, or agreed between the parties, as compensation payable to an injured partyfor a breach of the contract by the other party.Page 164 of 166
Implementation period. The period from contract signature, or alternative date if specified in theSpecial Conditions, until the provisional acceptance of the supply.In writing: This includes any hand-written, typed or printed communication, including telex,cable, e-mail and fax transmissions.Liquidated damages: The sum stated in the contract as compensation payable by the Contractor tothe Contracting Authority for failure to complete the contract or part thereof within the periodsunder the contract, or as payable by either party to the other for any specific breach identified inthe contract.Most economically advantageous tender: The tender deemed to be best in terms of the specificcriteria laid down for the contract in question, e.g. quality, technical properties, aesthetic andfunctional qualities, after-sales service and technical assistance and the price or lowest price. Thesecriteria must be published in the procurement notice or stated in the tender dossier.Open procedure: Calls for tender are open where all interested economic operators may submit atender.Period: A period begins the day after the act or event chosen as its starting point. Where the lastday of a period is not a working day in the country of the Contracting Authority, the period expiresat the end of the next working day.Project Manager: The legal or natural person responsible for monitoring the execution of thecontract on behalf of the Contracting Authority and/or the Commission, where the latter is not theContracting Authority.Purchase orders: document issued by the contracting authority in accordance with the establishedterms of the framework contract and determining the types of items and respective quantities to beprovided by the contractor, (along with any relevant derogation to the delivery conditions set in theframework contract e.g. place and time of delivery)Special conditions: The special conditions laid down by the Contracting Authority as an integralpart of the tender dossier, including modifications to the general conditions, clauses specific to thecontract and the terms of reference (for a service contract) or technical specifications (for a supplyor works contract).Successful tenderer: The tenderer selected at the end of the procedure for the award of thecontract.Supplies: All items which the Contractor is required to supply to the Contracting Authority,including, where necessary, services such as installation, testing, commissioning, provision ofexpertise, supervision, maintenance, repair, training and other such obligations connected with theitems to be provided under the contract.Supply contract: Supply contracts cover the purchase, leasing, rental or hire purchase, with orwithout option to buy, of products. A contract for the supply of products and, incidentally, forsiting and installation shall be considered a supply contract.<strong>Tender</strong> price: The sum stated by the tenderer in its tender for carrying out the contract.<strong>Tender</strong>er: Any natural or legal person or consortium thereof submitting a tender with a view toconcluding a contract. The terms "supplier", "contractor" and "service provider" refer to threecategories of economic operators, natural or legal persons, who supply products, execute worksand provide services respectively.Page 165 of 166
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EUROPEAN UNION RULE OF LAW MISSION
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A. INSTRUCTIONS TO TENDERERSPUBLICA
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3.5 To be eligible for participatio
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• A financial offer calculated on
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Any clarification of the tender dos
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20.3 In the interests of transparen
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(such as the Conventions on freedom
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B. DRAFT CONTRACT AND SPECIAL CONDI
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- the Technical Specifications (Ann
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The performance guarantee shall con
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Article 32WarrantyThe Contractor sh
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Article 42Article 43Administrative
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Article 4Communications4.1. Communi
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7.2. Unless it is necessary for the
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Article 10 - Origin10.1. Save where
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14.3. Approved drawings, documents,
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g) force majeure;h) any other cause
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- where the task is of similar char
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24.3. Even if materials or items to
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26.9. Unless otherwise stipulated i
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Article 30 - Verification operation
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a) remedy the defect or the damage
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l) the Contractor fails to provide
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Article 39 - Decease39.1. Where the
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41.11. Such unusual commercial expe
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ANNEX II + III: TECHNICAL SPECIFICA
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NO SMOKING QTY.502• Rigid plastic
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6SMOKING AND NAKED FLAMES PROHIBITE
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DO NOT EXTINGUISH WITH WATER QTY.10
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• Length: 400mm Width: 300mmACCES
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FORKLIFT TRUCKS PROHIBITED BEYOND T
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DO NOT TOUCHQTY.3021• Self adhesi
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II. Warning signsCommon MANDATORY T
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27EXPLOSIVE MATERIAL QTY.50• Self
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30TOXIC MATERIAL QTY.10• Self adh
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34CORROSIVE MATERIAL QTY.10• Rigi
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38RADIOACTIVE MATERIAL QTY.10• Se
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OVERHEAD LOAD QTY.10• Self adhesi
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• Length: 400mmWidth:300mmINDUSTR
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DANGER ELECTRICITY QTY.20• Self a
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• Length: 400mm Width:300mmGENERA
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DROP QTY.10• Self adhesive• To
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OBSTACLES QTY.10• Self adhesive
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EYE PROTECTION MUST BE WORNQTY.5058
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HEAD PROTECTION MUST BE WORNQTY.106
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PROTECTIVE FOOTWEAR MUST BE WORNQTY
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GLOVES MUST BE WORN QTY.5070• Rig
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74FACE PROTECTION MUST BE WORNQTY.1
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LOT 2: Security Reference BooksItem
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1011121314ISBN No. 0849301017; 978-
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20212223Author:Publisher: Office of
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LOT 3: Fire HydrantsItemNumberSpeci
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Supply and installation of Fire Hyd
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12Supply and installation of Connec
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Interior plumbing installation work
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LOT 4: 24 hour Ration PacksItemNumb
Page 113 and 114: 27 x Beverage whitener and 8 x Suga
Page 115 and 116: • smooth exterior surfaces withou
Page 117 and 118: LOT 6: Rotary Equipment Measures &
Page 119 and 120: 56Heliport Floodlight QTY: 8• wat
Page 121 and 122: • Minimum 2 hours of illumination
Page 123 and 124: LOT 7: Weapons & Firearms LockersIt
Page 125 and 126: • Finishing: powder coating color
Page 127 and 128: InstallationOffers are to include a
Page 129 and 130: 4 505 206 207 208 209 2010 2011 101
Page 131 and 132: 28 2029 2030 1031 1032 1033 1034 10
Page 133 and 134: 52 2053 1054 3055 2056 1057 5058 50
Page 135 and 136: 76 2077 10Total:
Page 137 and 138: 9 110 211 112 113 114 615 616 117 1
Page 139 and 140: 9 5010 5011 2012 3013 4000mTotal:
Page 141 and 142: LOT 5: EUCI Compliant Class 2 stora
Page 143 and 144: 9 50010 10011 5012 5013 5014 20015
Page 145 and 146: TENDER GUARANTEE FORMSpecimen tende
Page 147 and 148: ANNEX V: PRE-FINANCING GUARANTEE FO
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Page 151 and 152: ADMINISTRATIVE COMPLIANCE GRIDContr
Page 153 and 154: ANNEX VI: PROVISIONAL/FINAL ACCEPTA
Page 155 and 156: 2 CONTACT PERSON (for this tender)N
Page 157 and 158: 5 FIELDS OF SPECIALISATIONPlease us
Page 159 and 160: 7 TENDERER'S DECLARATION(S)As part
Page 161 and 162: If this declaration is being comple
Page 163: 7 The gross inflow of economic bene
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