Tender Dossier (PDF) - Eulex

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ecommended to provide a translation into the language of the call for tenders, in order to facilitate theevaluation of the documents.10 Submission of tenders10.1 Tenders must be received before the deadline specified in 10.3. They must include all the documentsspecified in point 11 of these Instructions and be sent to the following address:Tenders must comply with the following conditions:EULEX KosovoMain Warehouse CompoundProcurement SectionZona Industriale Veternik, P.O. Box 268.(opposite Gorenje Hotel, next to fuel station)10000 Pristina, KosovoE-mail: tenders@eulex-kosovo.eu10.2 All tenders must be submitted in one original, marked “original”, and three copies signed in the sameway as the original and marked “copy”.10.3 All tenders must be received at EULEX Kosovo, Main Warehouse Compound, Procurement Section,Zona Industriale Veternik, P.O. Box 268.(opposite Gorenje Hotel, next to fuel station)10000 Pristina,Kosovo, before the deadline 21 December 2011 at 15:00hrs, by registered letter withacknowledgement of receipt or hand-delivered against receipt signed by the Contracting Authority orits representative.10.4 All tenders, including annexes and all supporting documents, must be submitted in a sealed envelopebearing only:a) the above address;b) the reference code of this tender procedure, EuropeAid/131767/D/SUP/XK/ “Supplyof Security Miscellaneous Equipment” (PROC/285/11)c) where applicable, the number of the lot(s) tendered for;d) the words “Not to be opened before the tender opening session” in the language of the tenderdossier and and “Te mos hapet para sesionit te hapjes” and “Ne otvori pre otvarajuce sesiju”.e) the name of the tenderer.The technical and financial offers must be placed together in a sealed envelope. The envelope shouldthen be placed in another single sealed envelope/package, unless their volume requires a separatesubmission for each lot.11 Content of tendersAll tenders submitted must comply with the requirements in the tender dossier and comprise:Part 1: Technical offer:• a detailed description of the supplies tendered in conformity with the technical specifications,including any documentation required, including:The technical offer should be presented as per template (annex II+III*, the contractor’s technicaloffer) completed when and if necessary by separate sheets for details.Part 2: Financial offer:
• A financial offer calculated on a basis of DAP 1 for the supplies tenderedThis financial offer should be presented as per template (annex IV*, budget breakdown), and ifnecessary completed by separate sheets for the details.Part 3: Documentation:To be supplied following templates in annex*:• The tender guarantee, for: (see below table with the amount per lot),Lot 1 Health and Safety Signage € 200.00Lot 2 Security Reference Books € 60.00Lot 3 Fire Hydrants € 1,800.00Lot 4 24 hour Ration Packs € 1,000.00Lot 5Lot 6EUCI Compliant Class 2 storagesafesRotary Equipment Measures &Equipment€ 1,800.00€ 1,200.00Lot 7 Weapons & Firearms Lockers € 1,200.00• The “Tender Form for a Supply Contract”, duly completed, which includes the tenderer’sdeclaration, point 7, (from each member if a consortium):• The details of the bank account into which payments should be made (financial identificationform) (Where the tenderer has already signed another contract with the EULEX Kosovo, it mayprovide instead of the financial identification form either its financial identification formnumber or a copy of the financial identification form provided on that occasion, unless a changeoccurred in the meantime.)• The legal entity file and the supporting documents (Where the tenderer has already signedanother contract with the EULEX Kosovo, it may provide instead of the legal entity sheet andits supporting documents either its legal entity number or a copy of the legal entity sheetprovided on that occasion, unless a change in its legal status occurred in the meantime.)To be supplied on free formats:• A description of the warranty conditions, which must be in accordance with the conditionslaid down in Article 32 of the General Conditions.• A description of the organisation of the commercial warranty as described in Annex II+IIIcovering 1 (one) year for Lot 1, 4, 6 and 7 and 2 (two) years for Lot 3 and 5 in accordance withthe conditions laid down in Article 32 of the Special Conditions.DAP (delivery at place) - Incoterms 2010 International Chamber of Commerce -http://www.iccwbo.org/incoterms/id3040/index.html
Page 1 and 2: EUROPEAN UNION RULE OF LAW MISSION
Page 3 and 4: A. INSTRUCTIONS TO TENDERERSPUBLICA
Page 5: 3.5 To be eligible for participatio
Page 9 and 10: Any clarification of the tender dos
Page 11 and 12: 20.3 In the interests of transparen
Page 13 and 14: (such as the Conventions on freedom
Page 15 and 16: B. DRAFT CONTRACT AND SPECIAL CONDI
Page 17 and 18: - the Technical Specifications (Ann
Page 19 and 20: The performance guarantee shall con
Page 21 and 22: Article 32WarrantyThe Contractor sh
Page 23 and 24: Article 42Article 43Administrative
Page 25 and 26: Article 4Communications4.1. Communi
Page 27 and 28: 7.2. Unless it is necessary for the
Page 29 and 30: Article 10 - Origin10.1. Save where
Page 31 and 32: 14.3. Approved drawings, documents,
Page 33 and 34: g) force majeure;h) any other cause
Page 35 and 36: - where the task is of similar char
Page 37 and 38: 24.3. Even if materials or items to
Page 39 and 40: 26.9. Unless otherwise stipulated i
Page 41 and 42: Article 30 - Verification operation
Page 43 and 44: a) remedy the defect or the damage
Page 45 and 46: l) the Contractor fails to provide
Page 47 and 48: Article 39 - Decease39.1. Where the
Page 49 and 50: 41.11. Such unusual commercial expe
Page 51 and 52: ANNEX II + III: TECHNICAL SPECIFICA
Page 53 and 54: NO SMOKING QTY.502• Rigid plastic
Page 55 and 56: 6SMOKING AND NAKED FLAMES PROHIBITE
Page 57 and 58:
DO NOT EXTINGUISH WITH WATER QTY.10
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• Length: 400mm Width: 300mmACCES
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FORKLIFT TRUCKS PROHIBITED BEYOND T
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DO NOT TOUCHQTY.3021• Self adhesi
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II. Warning signsCommon MANDATORY T
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27EXPLOSIVE MATERIAL QTY.50• Self
Page 69 and 70:
30TOXIC MATERIAL QTY.10• Self adh
Page 71 and 72:
34CORROSIVE MATERIAL QTY.10• Rigi
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38RADIOACTIVE MATERIAL QTY.10• Se
Page 75 and 76:
OVERHEAD LOAD QTY.10• Self adhesi
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• Length: 400mmWidth:300mmINDUSTR
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DANGER ELECTRICITY QTY.20• Self a
Page 81 and 82:
• Length: 400mm Width:300mmGENERA
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DROP QTY.10• Self adhesive• To
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OBSTACLES QTY.10• Self adhesive
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EYE PROTECTION MUST BE WORNQTY.5058
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HEAD PROTECTION MUST BE WORNQTY.106
Page 91 and 92:
PROTECTIVE FOOTWEAR MUST BE WORNQTY
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GLOVES MUST BE WORN QTY.5070• Rig
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74FACE PROTECTION MUST BE WORNQTY.1
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LOT 2: Security Reference BooksItem
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1011121314ISBN No. 0849301017; 978-
Page 101 and 102:
20212223Author:Publisher: Office of
Page 103 and 104:
LOT 3: Fire HydrantsItemNumberSpeci
Page 105 and 106:
Supply and installation of Fire Hyd
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12Supply and installation of Connec
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Interior plumbing installation work
Page 111 and 112:
LOT 4: 24 hour Ration PacksItemNumb
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27 x Beverage whitener and 8 x Suga
Page 115 and 116:
• smooth exterior surfaces withou
Page 117 and 118:
LOT 6: Rotary Equipment Measures &
Page 119 and 120:
56Heliport Floodlight QTY: 8• wat
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• Minimum 2 hours of illumination
Page 123 and 124:
LOT 7: Weapons & Firearms LockersIt
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• Finishing: powder coating color
Page 127 and 128:
InstallationOffers are to include a
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4 505 206 207 208 209 2010 2011 101
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28 2029 2030 1031 1032 1033 1034 10
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52 2053 1054 3055 2056 1057 5058 50
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76 2077 10Total:
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9 110 211 112 113 114 615 616 117 1
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9 5010 5011 2012 3013 4000mTotal:
Page 141 and 142:
LOT 5: EUCI Compliant Class 2 stora
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9 50010 10011 5012 5013 5014 20015
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TENDER GUARANTEE FORMSpecimen tende
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ANNEX V: PRE-FINANCING GUARANTEE FO
Page 149 and 150:
Page 149 of 166
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ADMINISTRATIVE COMPLIANCE GRIDContr
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ANNEX VI: PROVISIONAL/FINAL ACCEPTA
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2 CONTACT PERSON (for this tender)N
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5 FIELDS OF SPECIALISATIONPlease us
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7 TENDERER'S DECLARATION(S)As part
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If this declaration is being comple
Page 163 and 164:
7 The gross inflow of economic bene
Page 165 and 166:
Implementation period. The period f
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