All proposals submitted in response to this Request shall be ...

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ALL questions pertaining to this Request (RFP or RFQ) must be submitted in writing atleast five (5) business days prior to the deadline for submission to:Teri LegnerInterim UC2B Consortium CoordinatorCity of Champaign102 N. Neil St.Champaign, IL 61820Facsimile: (217) 403-8725Email:teri.legner@ci.champaign.il.usVendors are prohibited from contacting any other staff of the City of Champaignregarding this Request except as specifically set forth herein. Failure to comply with thisprovision may result in rejection of any or all proposals.1.3 General InstructionsA. All proposals should follow the format described in this Section and in “Contentand Format” Section of this Request. Vendor shall provide informationrequested by this Request in a direct and concise manner. Responses shall referdirectly to section numbers in this Request and meet or exceed the requirementsas described.B. The requirements stated herein are mandatory unless stated otherwise. Itshould be understood that failure to respond to a specific requirement may bethe basis for eliminating a Vendor from consideration during comparativeevaluation of proposals.C. The City of Champaign reserves the right to accept or reject any or all proposals,or portions thereof.D. When a package proposal is made for a package price, the package price shall betaken to include all items referenced in the package.E. The Vendor may submit multiple proposals involving various methods of meetingproposal objectives. However, each submitted proposal shall be complete inevery respect and marked as Proposal No. 1, No. 2, etc. on the cover page.F. Subsequent to receipt of proposals, the City or its authorized representative mayrequire the Vendor to make oral presentations or to respond to telephone callsor clarify its Proposal.4Form A-1 10/09
G. Section and subsection numbering should be in a consistent format using thenumbers indicated in the “Content and Format” section of the Request andbeginning each section on a new page.1.4 Content and FormatAn original plus the required number of copies of the proposal shall be submitted along with allthe required documentation. The original and copies of the proposal shall be packagedseparately and securely bound and sealed. Each shall show the name and address of theVendor submitting the proposal on the front cover.Proposals should include the following in the order listed. Each section should be labeled.a. Cover LetterRespondents shall provide a cover letter or letter of transmittal that briefly summarizesthe company's interest and relevant qualifications for the project. This letter shall notexceed two (2) pages, and shall be signed by an agent of the responding firm who isauthorized to negotiate the details of the proposed services.b. Vendor Information and Executive SummaryThe Executive Summary is limited to five (5) pages and should include a writtensummary of the proposal for review and, at a minimum, the following information:1. Company Name2. Company Size3. Company Location4. Company Website5. Financial Stabilitya. Include in such description, where applicable, i. the credit rating ofyour firm’s parent entity, or ii. related subsidiaries that would provideservices under this RFPb. If the Vendor is publicly traded, please attach the Vendor’s most recent10-K. If the Vendor is privately owned, please enclose an auditedConsolidated Balance Sheet, Consolidated Profit and Loss Statement anda Dunn and Bradstreet Comprehensive ReportIMPORTANT: Financial information shall be assumed to be Confidential and will not beshared in an open forum or made available to the public.6. Time in business / Year established5Form A-1 10/09
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