Dates: April 15 & 16, 2011WEST VIRGINIA BOARD OF DENTAL EXAMINERSMINUTES - GENERAL SESSIONLocation:Members Present:Staff Present:Bavarian Inn & Lodge164 Shepherd Grade RoadShepherdstown, WV 25443Richard D. Smith, DDS, PresidentMrs. Debra D. Dent, CDA, SecretarythMrs. Camille A. Arceneaux, RDH (April 15 only)George D. Conard, Jr., DDSDavid G. Edwards, DDSMr. William E. Ford, IIIC. Richard Gerber, DDSCraig L. Meadows, DDSDiane M. Paletta, DDSMr. Marc L. Harman, Executive SecretaryMrs. Susan M. Combs, Assistant Executive SecretaryMs. Darlene Ratliff-Thomas, Assistant Attorney GeneralApril 15, 2011The Board’s President, Dr. Richard D. Smith, determined this meeting was properly noticed with <strong>the</strong> Secretary<strong>of</strong> State’s <strong>of</strong>fice and a sufficient number <strong>of</strong> Board members were in attendance to constitute a quorum. The quorum wasdetermined by <strong>the</strong> presence <strong>of</strong> Dr. Smith, Mrs. Dent, Mrs. Arceneaux, Dr. Conard, Dr. Edwards, Mr. Ford, Dr. Gerber, Dr.Meadows, and Dr. Paletta. There<strong>for</strong>e, <strong>the</strong> meeting <strong>of</strong> <strong>the</strong> West Virginia Board <strong>of</strong> Dental Examiners was called to order.The first order <strong>of</strong> business was <strong>the</strong> meeting notice to <strong>the</strong> Secretary <strong>of</strong> State which was distributed <strong>for</strong> in<strong>for</strong>mationpurposes only.The next order <strong>of</strong> business was a presentation by System Automation Corporation <strong>for</strong> a web based licensureapplication and renewal system. The Board directed <strong>the</strong> <strong>of</strong>fice staff to complete <strong>the</strong> in<strong>for</strong>mation necessary to get a quoteto implement <strong>the</strong>ir system and to contact <strong>the</strong> State Treasurer’s E-Government division concerning <strong>the</strong> system <strong>the</strong>y may beable <strong>of</strong>fer.The next order <strong>of</strong> business was <strong>the</strong> approval <strong>of</strong> minutes from <strong>the</strong> January, 2011 meeting. Upon motion by Dr.David G. Edwards, and properly seconded by Dr. Craig L. Meadows, and unanimously passed, <strong>the</strong> minutes were approvedas distributed.The next order <strong>of</strong> business was an update by <strong>the</strong> Executive Secretary concerning <strong>the</strong> Legislative Audit <strong>the</strong> Boardis currently undergoing, which was taken as in<strong>for</strong>mation.The next order <strong>of</strong> business was a letter from <strong>the</strong> National Practitioner Data Bank (NPDB) concerning a review<strong>of</strong> <strong>the</strong> Board’s actions versus actions <strong>report</strong>ed to <strong>the</strong> NPDB and <strong>the</strong> Board’s response, which were distributed <strong>for</strong>in<strong>for</strong>mation purposes only.The next order <strong>of</strong> business was in<strong>for</strong>mation from <strong>the</strong> American Association <strong>of</strong> Dental Boards concerningnominations <strong>for</strong> Citizen <strong>of</strong> <strong>the</strong> Year.The next order <strong>of</strong> business was in<strong>for</strong>mation from <strong>the</strong> American Dental Association concerning continuing medicaleducation credits, which was distributed <strong>for</strong> in<strong>for</strong>mation purposes only.The next order <strong>of</strong> business was in<strong>for</strong>mation from <strong>the</strong> American Board <strong>of</strong> Dental Examiners concerning <strong>the</strong>ir 6 thannual meeting and amended bylaws, which were purposes only.The next order <strong>of</strong> business was in<strong>for</strong>mation concerning <strong>the</strong> Central Regional Dental Testing Service’s 201022
Dental Hygiene Technical Report, which wad distributed <strong>for</strong> in<strong>for</strong>mation purposes only.The next order <strong>of</strong> business was in<strong>for</strong>mation from <strong>the</strong> Joint Commission on National Dental Examinationsconcerning <strong>the</strong> progress <strong>of</strong> an integrated examination, which was distributed <strong>for</strong> in<strong>for</strong>mation purposes only.The next order <strong>of</strong> business was in<strong>for</strong>mation from <strong>the</strong> Dental Assisting National Board concerning actions <strong>of</strong> <strong>the</strong>Board <strong>of</strong> Directors in February 2011, which were distributed <strong>for</strong> in<strong>for</strong>mation purposes only.The next order <strong>of</strong> business was in<strong>for</strong>mation from <strong>the</strong> Dental Assisting National Board concerning a proposedcertified <strong>dental</strong> assistant/general chairside assistant examination pilot study, which was taken as in<strong>for</strong>mation.The next order <strong>of</strong> business were minutes <strong>of</strong> <strong>the</strong> West Virginia Association <strong>of</strong> Licensing Boards February 2011meeting, which were distributed <strong>for</strong> in<strong>for</strong>mation purposes only.The next order <strong>of</strong> business was a letter from Frank R. Recker, DDS, JD, notifying <strong>the</strong> Board <strong>of</strong> a Florida courtcase relative to advertising restrictions, which was taken as in<strong>for</strong>mation.The next order <strong>of</strong> business was a letter from Affiliated Monitors concerning <strong>the</strong>ir services as a regulatorymonitoring agency as an alternative to more severe disciplinary actions, which was taken as in<strong>for</strong>mation. Dr. Diane M.Paletta volunteered to review disciplinary cases <strong>for</strong> compliance monitoring.The next order <strong>of</strong> business were <strong>the</strong> rules deadlines from <strong>the</strong> Secretary <strong>of</strong> State <strong>for</strong> <strong>the</strong> 2012 legislative session.The Board directed <strong>the</strong> staff to review <strong>the</strong> laws and rules <strong>for</strong> any necessary restructuring or changes that may be needed.The next order <strong>of</strong> business was a proposed record retention schedule. Upon motion by Dr. David G. Edwards,and properly seconded by Dr. Diane M. Paletta, and unanimously passed, <strong>the</strong> Board adopted <strong>the</strong> proposed retentionschedule.The next order <strong>of</strong> business was a letter from Dr. James E. Kirkpatrick requesting licensure as a Dental Hygienistand future reinstatement <strong>of</strong> his <strong>dental</strong> licensure. Upon motion by Dr. David G. Edwards, and properly seconded by Dr.George D. Conard, Jr., and unanimously passed, <strong>the</strong> Board denied <strong>the</strong> request <strong>of</strong> Dr. Kirkpatrick.The next order <strong>of</strong> business were newsletters and press releases taken as in<strong>for</strong>mation from <strong>the</strong> followingorganizations:Council <strong>of</strong> Interstate Testing Agencies, Drug/RX News (2), Dental Assisting National Board, Western RegionalExamination Board, WV Dental Association (2), WV Engineers Board, WV Board <strong>of</strong> Medicine (2), National PractitionerData Bank (2), and NERB President's Meeting Report.The next order <strong>of</strong> business was <strong>the</strong> purchasing card <strong>report</strong> and quarterly financial <strong>report</strong>s, which were acceptedas distributed.The next order <strong>of</strong> business was a calendar <strong>of</strong> future Board and Anes<strong>the</strong>sia Committee meetings, which wasdistributed <strong>for</strong> in<strong>for</strong>mation purposes only.The next order <strong>of</strong> business was a letter from Dr. Nika Hettlinger concerning mistakes made by local pharmaciesplacing prescriptions on her <strong>report</strong> that should be placed on her physician husband’s <strong>report</strong>, which was taken asin<strong>for</strong>mation.The next order <strong>of</strong> business was a request from Dr. Kenneth Dolan to be considered as a Nor<strong>the</strong>ast Regional Board(NERB) consultant. Upon motion by Dr. Craig L. Meadows, and properly seconded by Dr. C. Richard Gerber, andunanimously passed, <strong>the</strong> Board will recommend Dr. Dolan as a consultant examiner to NERB. The Board staff wasdirected to send <strong>the</strong> in<strong>for</strong>mation necessary to make <strong>the</strong> recommendation.The next order <strong>of</strong> business was verbal in<strong>for</strong>mation concerning <strong>the</strong> 2% across-<strong>the</strong>-<strong>board</strong> increases passed byLegislature. Upon motion by Dr. David G. Edwards, and properly seconded by Dr. Craig L. Meadows, and unanimouslypassed, <strong>the</strong> Board approved <strong>the</strong> increases <strong>for</strong> its employees.The next order <strong>of</strong> business were <strong>the</strong> election <strong>of</strong> <strong>of</strong>ficers <strong>for</strong> <strong>the</strong> upcoming fiscal year. Upon motion by Dr. C.Richard Gerber, and properly seconded by Dr. David G. Edwards, and unanimously passed Dr. Diane M. Paletta wasnominated as Secretary. Upon motion by Dr. Craig L. Meadows, and properly seconded by Dr. David G. Edwards, andunanimously passed, Dr. George D. Conard, Jr. was nominated as President. Having no o<strong>the</strong>r nominations, Dr. Diane M.23