Bharat Sanchar Nigam Limited - National Portal of India

D. BID opening & evaluation:
18. Opening of BIDs byTendering Officer
18.1 i. Bids shall be opened by an authorized officer of BSNL in the presence of
bidders or their authorized representatives who choose to attend, at specified
time and date. The bidder’s representatives, who are present, shall sign an
attendance register/Tender opening Register. Authority letter shall be submitted
by the bidder before they are allowed to participate in bid opening (The format
as given in Section-7(C) of the Bid Document).
ii. The authorized Tender opening officer will ensure the availability of EMD
and proof of payment of cost of tender document /cost (if downloaded from
website). If any of these are not available the bid is liable to be rejected at that
stage only.
iii. Since this is a two bid tender, The authorized Tender opening officer shall
open the envelope marked A. Out of two envelopes marked B & C available in
envelope A, only envelope marked B shall be opened to check the availability of
all the documents as per clause 10.1above. Evaluation of the bids available in
envelope C in detail shall be done by the Tendering officer on a later date.
18.2 Only one representative for any bidder shall be authorized and permitted to
attend the bid opening.
18.3 The Bidder’s names, Modifications, bid withdrawals and such other details as the
authorized tender opening officer of BSNL, at its discretion, may consider appropriate;
will be announced at the time of opening.
18.4 The date fixed for opening of bids, if subsequently declared as holiday by BSNL,
the revised date of opening of tender & its schedule will be notified. However, in
absence of such notification the bids will be opened on the next working day, time and
venue remaining unaltered.
19. Clarification of BIDs:
To assist in the examination, evaluation and comparison of bids, the Tendering officer
may, at its discretion ask the bidder for the clarification of its bid. The request for
clarification and the response shall be in writing. However, no post bid clarification at
the initiative of the bidder; shall be entertained.
20. Preliminary evaluation:
20.1 Tendering officer shall evaluate the bids to determine whether they are complete,
whether any computational errors have been made, whether required sureties have
been furnished, whether the documents have been properly signed and whether the
bids are generally in order.
20.2 Prior to the detailed valuation, pursuant to clause 21below, the Tendering officer
will determine the substantial responsiveness of each bid to the Bid documents. For
purposes of these clauses, a substantially responsive bid is one, which conforms, to
all the terms and conditions of the Bid documents without material deviations. The
Tendering authority’s determination of bid’s responsiveness is to be based on the
contents of the bid itself without recourse of extrinsic evidence.
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