MORNBFI Vol. 1 - Planters Development Bank

APP. Q-308.12.31Annex Q-3-eDOCUMENTS/INFORMATION ON ORGANIZATIONALSTRUCTURE AND OPERATIONAL POLICIES(Annex to Appendix Q-3)I. Documents on organizationalstructure and operational policies1. Chart of the firm's organizationalstructure or any substitute therefor;2. Name of departments/units/officeswith their respective duties andresponsibilities;3. Designations of positions in eachdepartment/unit/office with the respectiveduties and responsibilities;4. Manual of Instructions or the likeembodying the operating policies/procedures of each department/unit/office,covering such areas as:(a) Signing/delegated authority;(b) Procedure/flow of paper work; and(c) Other matters.5. Memoranda-Circulars or the likeissued covering organizational andoperational and operation policies;6. Sample copies of each of theforms/reports used by each office/unit/department other than those submitted tothe BSP; and7. Such other documents/informationwhich may be required from time to time.II. Other Data1. Name of Institution2. Address3. P.O. Box number5. Board of Directors includingCorporate Secretary:(a) Names of Chairman, Vice-Chairman and Directors(b) Number of directors per By-Laws(c) Number of vacancies in the Board(d) Names of corporations where theyserve as Chairman of the Board or asPresident and names of other businessenterprises of which they are proprietorsor partners(e) For the Corporate Secretary,indicate if he is also a Director(f) Date of annual election of directorsper By-Laws6. Executive officers including Auditor:(a) Names and titles(b) Telephone number of each officer(office)(c) For the Executive Vice-President,state the names of corporations where heserves as Chairman of the Board and namesof other business enterprises where he isproprietor or partner(d) For Vice-Presidents and otherofficers with non-descriptive titles, indicatearea of responsibility, e.g. Vice-Presidentfor Operations or Vice-President,International Department(e) Include officers from President toVice-President7. Branches, agencies and extensionoffices:(a) Name of branch, agency orextension office, e.g. Quiapo Branch orMakati Agency(b) Address(c) Names and telephone number of:(1) Manager(2) Cashier(3) Accountant(d) For agencies and extension offices,indicate name of mother branch.Manual of Regulations for Non-Bank Financial InstitutionsQ RegulationsAppendix Q-3 - Page 19