MORNBFI Vol. 1 - Planters Development Bank

APP. Q-5711.12.31LIST OF DOCUMENTARY REQUIREMENTS CONFIRMATION OF THEELECTION/APPOINTMENT OF THE MEMBERS OF THE BOARD OF DIRECTORS/SENIOR VICE PRESIDENTS (SVP) AND ABOVE OR EQUIVALENT RANKS OFNON-BANKS WITH QUASI-BANKING FUNCTIONS (NBQBs)(Appendix to Subsecs. 4141Q.4, 4180Q.2 and 4406Q.10)1. Letter request signed by a duly authorizedofficer of the QB. When applicable, the lettershould also indicate request for approval of theinterlocking positions 1 of the directors and/orofficers concerned, pursuant to Section 4145Qand related provisions of the MORB, together witha justification for such interlock;2. Secretary’s Certificate on the resolution ofthe (1) stockholders of the QB regarding theelection of the director concerned; or (2) board ofdirectors of the QB approving the appointment ofthe officer concerned.3. Notarized certification of the director/officer concerned that he possesses all thequalifications and none of the disqualifications tobecome a director/officer as enumerated inSections 4141Q, 4142Q and 4143Q and otherpertinent provisions;4. Notarized certification as described underSubsec. 4141Q.9 and Appendix Q-3 that thedirector concerned is fully aware and understandsthe specific duties and responsibilities enumeratedunder Subsec. 4141Q.3.5. Notarized Authorization Form forQuerying the BSP Watchlist File of the director/officer concerned pursuant to Subsec. 4143Q.5;6. If the director concerned is anindependent director, sworn statement underoath of the independent director containingcertification and information required underSec. 4192Q;7. Copies of the certificate of attendanceon corporate governance seminar by the newlyelecteddirectors; 28. In case of directors for re-election,secretary’s certificate on the attendance by thedirector concerned to the board meetings heldfor the last (twelve) 12 months covering the termof service, indicating the percentage underSection 4141Q;9. In the case of officers with rank of SVPand above or equivalent rank, a brief descriptionof his/her duties and responsibilities;10. Alien Employment Permit issued by theDepartment of Labor and Employment forforeigners appointed as officers; and11. To be directly submitted to SDC, a fullyaccomplished bio-data together with aphotograph (2"X2") of the elected/appointeddirectors and officers respectively 3 .CL-2011-045 dated 01 July 20111QBs are responsible in determining interlocking positions of their directors/officer that are subject to the prior approvalof the Monetary Board as required under Section 4145Q.2This does not apply to those directors previously confirmed by the Monetary Board notwithstanding that their confirmationas such were with other QBs.3Subsequent submissions of bio-data and/or schedules or attachments thereto for the purpose of completing a previouslysubmitted but incomplete version shall be considered late reporting subject to applicable penalties in accordance withSection 4192Q.2.Manual of Regulations for Non-Bank Financial InstitutionsAppendix Q-57 - Page 1