Minutes 26-05-10 - Shire of Shark Bay

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 3 -1.0 DECLARATION OF OPENINGThe meeting was declared open at 9.012.0 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE GRANTEDATTENDANCESCr C CowellCr G RidgleyCr J HanscombeCr T HargreavesCr J McLaughlinCr D PepworthCr B WakeMr P TiggemannMr R TowellMr J McKechnieMr B GalvinMrs R MettamShire PresidentDeputy Shire PresidentActing Chief Executive OfficerAccountantManager Regulatory ServicesWorks ManagerMinute TakerAPOLOGIESNilVISITORSMr Bruce Leaver - National Landscape ProjectsMs Leanne McLaughlin - National Landscape ProjectsMr Allen GreenMr Harvey RavenMrs Jacquie TowellThe President advised the meeting that Mr Bruce Leaver and Ms Leanne McLaughlinwould now address council on the National Landscapes project.Mr Bruce Leaver, Ms Leanne McLaughlin and Mrs Jacquie Towell left the meeting at9.42 am3.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS ON NOTICENil4.0 PUBLIC QUESTION TIMEMr H Raven presented a list of question as below;I. Item 17Does the Council believe it’s role is to prop-up the business sector at theexpense of ratepayers?1. This would set a dangerous precedent for poor business performanceto justify a Shire Council handout.2. I operate a tourism business. Tourism numbers have been affectedand this is a problem that should be handled by the industry. I am

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 4 -also a ratepayer. I would not want my industry’s, (let alone anyoneelse’s industry) poor performance mean that my rates would increase.A. The background statement shows $10,000 “donated” to the BusinessAssociation.1. Does the name “Business Association” include the Shark Bay TourismAssociation2. Does the Council know if this organisation has a formal BusinessPlan, Marketing Plan, or Annual Budget?3. Does the Council specify how this money was to be spent?4. Does the Council know how this money was spent?5. Is the Council aware of any regional marketing initiated and funded bythe Association this financial year?A. The background statement shows $16,000 for Tourism Promotion1. Was the money spent?2. If so, by whom and on what?3. Is there any device for measuring the business generated from thepromotion?4. If not. Why not?5. If so. Was any business generated?A. The background statement shows $1,000 for Tourism Plan Update1. Which Tourism Plan is this?2. Was the money spent?A. The background statement shows $5,000 for website development1. Which website is this?2. Was the money spent?A. The background statement shows $15,000 for Discovery Centre advertising.1. Was the money spent?2. Is there any device for measuring the business generated from theadvertising?3. If not. Why not?4. If so. Was any business generated?A. The background statement shows $15,000 for Promotional Material1. Promotional material for what?2. Was the money spent?

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 5 -3. Is there any device for measuring the business generated from thepromotional material?4. If not. Why not?5. If so. Was any business generated?A. The background statement shows $8,000 for Travel Shows1. Was the money spent?2. Which travel shows were attended?3. Is there any device for measuring the business generated from travelshows?4. If not. Why not?5. If so. Was any business generated?A. How much money has the Shark Bay World Heritage Discovery Centre lostso far this financial year?1. Is the Centre following the Business Plan?2. Is the Council monitoring the progress of the Business Plan?3. How is the performance of the Centre reported to the Council?Mr Harvey Raven left the meeting at 10.46 am.Mr Allen Green asked for Council’s support in maintaining the bus service from theOverlander to Denham.Mr Allen Green asked Council to consider that the Trike Tours are only coming for the peaktimes which makes it very unfair on the local tourist businesses.There being no further questions, the President closed Public Question time at 10.04amMr Alan Green left the meeting at 10.04 am.5.0 APPLICATIONS FOR LEAVENil6.0 PETITIONSNil7.0 CONFIRMATION OF MINUTES7.1 CONFIRMATION OF THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON28 APRIL 2010MovedSecondedCr HargreavesCr RidgleyThat the minutes of the ordinary council meeting held on 28 April 2010,as circulated to all councillors, be confirmed subject to the followingamendment:

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 6 -Page 3Item – 8.0 Announcements by the ChairTo be added after panel direction “in relation to the breach of regulations”.The motion was put forward and declared.7/0 Carried8.0 ANNOUNCEMENTS BY THE CHAIRNIL9.0 PRESIDENT’S REPORTPR 101As most people will now be aware, Kelvin Matthews, resigned from the position ofChief Executive Office (CEO) on the 7 May 2010, following protracted negotiations inrelation to his contract of employment. With regard to some of the rumours currentlycirculating in the community, I confirm that although Mr Matthews initially soughtsubstantial demands in relation to a release from his contract, he did not ultimatelyreceive a payout from the Council.The Council will now commence a recruitment process to secure the services of asuitably qualified and experienced replacement CEO. In the meantime, Mr PeterTiggemann, will continue to act as CEO.As advised last month, a submission has been made to the National Landscapesprogram for the inclusion of Shark Bay to Ningaloo as one of only 15 destinations inAustralia which will become a prime tourism attraction, especially for overseasvisitors. The Council will be addressed by Bruce Leaver, Chairperson of the NationalLandscapes Reference Group, at the May meeting to appraise councillors of thisimportant proposal which, if accepted, has the potential to provide long-termeconomic benefits to all local businesses.On the 9 May 2010, a tourism strategy meeting was held between local tourism andbusiness operators, representatives from the Shire and Council and Vince Catania,Member for the North West, to explore avenues in which tourism can be expanded inShark Bay. The meeting was attended by about 30 people, from as far afield as theBillabong Roadhouse. The various suggestions are listed in the May Council agendapapers. There was overwhelming support for the employment of a tourism andmarketing manager who has the ability to promote and market the area acrossAustralia and overseas. The Council will therefore pursue options to effect theappointment of an appropriate person to promote tourism in the Bay, which in turnwill provide economic development, resulting in increased services and infrastructurefor the community.Councillor Report30 April Met with Jane Garrett re: Climate Change forumMeeting with Denham CraftersABC North West radio interview7 May Discussions with CEO re employment statusAttended Farewell for Craig Brown8 May Opened Fishing Fiesta9 May Attended Tourism Strategy forum10 May ABC North West radio interviewChaired Climate Change forum - Monkey Mia12 May Met with Norman Moore, Minister for Fisheries

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 7 -10.0 COUNCILLORS’ REPORTS10.1 CR G RIDGLEY7 May Attended Shire farewell for Craig Brown9 May Tourism Meeting at the Discovery Centre12 May Met with Fisheries re: the new office in town with Norman Moore20 May Spoke to Greyhound re: the service into Shark Bay21 May Attended breakfast with Brenden Grills and Vince Catania inCarnarvon for Royalties for Regions.25 May VMR meeting10.2 CR D PEPWORTH19-20 May SES Training10.3 CR T HARGREAVESMay Hosted VOC Historical Society BBQSpoke to concerned citizens group re: Inquiry of last year.Spoke to Police re: the use of my name on seemingly illegaldocuments posted around town by Ex CEO also advised Police ofapparent theft of money from CEO's house.Spoke with many re: removal of rocks from Barnard Street ASAPReceived preliminary findings of Local Government official inquiryReceived Notice of Concerns re: Defamation by Ex CEOConcerned citizens proceeding with caveat on Lot 16 Knight Terrace10.4 CR J HANSCOMBEMay St John Ambulance Meeting - Awaiting plans for building12 May Minister, Norman Moore - re new Fisheries buildingMinter Ellison telephone hook up re on going issuesTourism meeting at Discovery Centre with Vince Catania20 May Grants Committee meeting10.5 CR J MCLAUGHLIN7 May Attended farewell for Craig Brown9 May Meeting at Discovery Centre - Australian National Landscapes12 May Meeting with Norman Moore re new Fisheries building10.6 CR B WAKE10-11 May Climate Change Forum at Monkey Mia Resort13 May Bio Security Meeting in Carnarvon7 May CABAG 3 meeting in Carnarvon re licensing issues for artesian basins15 May Met with Dave Christ - Shark Bay Police re access to public car parkand Stromatolites viewing platform and signage at Hamelin Pool14 May Run along Butcher Track - Problem with graders and fencing19 May Inspect new parking bay being constructed at Overlander RoadhouseMrs Alison Beales entered the meetings at 10.52amCouncil adjourned the meeting at 10.53amCouncil meeting reconvened at 11.23am, with all those being present before theadjournment returning to the meeting.

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 8 -11.0 ADMINISTRATION REPORT11.1 HMAS SYDNEY II MEMORIALHI102.02AuthorActing Chief Executive OfficerDisclosure of Any InterestNilMovedSecondedCr RidgleyCr HargreavesRecommendationThat the Shire of Shark Bay lobby the Returned Services League of Australia,WA Branch Incorporated to support the construction and installation of aHMAS Sydney II Memorial to be located in Denham.The motion was put forward and declared.7/0 CarriedBackgroundThe wreck of the HMAS Sydney II was discovered approximately 100 nautical milesdue west of Steep Point. Steep Point being within the Shire of Shark Bay.In early 2009 the Shire applied through Lotteries West for a grant to partly fund theconstruction and installation of a memorial to commemorate the men lost from theHMAS Sydney II.I was advised by Lotteries West that City of Geraldton/Greenough had also appliedfor funding for a Sydney II Memorial, and I was of the impression that becauseGeraldton had the National Memorial the grant would go to them.Some months later I received a call from Lotteries West advising that they wouldconsider funding both memorials (Geraldton & Denham) provided there was somecongruity between the two proposals. Correspondence was exchanged betweenGeraldton and ourselves and forwarded to Lotteries West.I was then advised that RSL State executive had to approve the memorial before thefinal decision was made. I sent the plans of the memorial to the State President ofRSL WA.I received the following reply from RSL WA.

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 9 -

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 10 -Legal ImplicationsNilPolicy ImplicationsNilFinancial ImplicationsPotential grant of $90,000 from Lotteries West.A $30,000 grant has been approved by the Finding Sydney Foundation for theDenham project.Strategic ImplicationsNilVoting RequirementsSimple Majority RequiredDate of Report 18 May 201011.2 AQUACULTURE FISH PENTE 119AuthorActing Chief Executive OfficerDisclosure of Any InterestNilMovedSecondedCr RidgleyCr HanscombeRecommendationThat the Shire advertise the sale of the Aquaculture Fish Pen in the InscriptionPost, Carnarvon & Geraldton newspapers.The motion was put forward and declared.Amendment of RecommendationThat the Shire invite an expression of interest for sale and or removal of theAquaculture Fish Pen in local media outlets.The motion was put forward and declared.7/0 Carried

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 11 -BackgroundMany years ago the Shire acquired the Aquaculture Fish Pen for the purpose ofturning it into a Sea Swimming Pool. However, because of safety issues the facilitywas never used. The facility is now situated on the beach near the Denham SeasideCaravan Park and is not required by the Shire.CommentsI have received comments that the facility is unsightly and should be removed. Irecommend that it be sold and removed from the beach.Legal ImplicationsNilPolicy ImplicationsNilFinancial ImplicationsDepends on the best tender received.Strategic ImplicationsNilVoting RequirementsSimple MajorityDate of Report 20 May 2010The President advised that Item 13.2 would be bought forward.13.2 Development Application 6/2010 Establishment of a Mobile Hairdressing BusinessWithin the ShireAuthorManager Regulatory ServicesDisclosure of Any InterestNilMovedSecondedCr HargreavesCr PepworthRecommendationThat Council advise the proponent of Development Application 6/2010 Ms J ARundell, 26 Haddon Way Karratha, that her application to operate a mobilehairdressing establishment within the Shire of Shark Bay be refused as it isnot considered to be an activity that is in compliance with the provisions of theShire of Shark Bay Town Planning Scheme No. 3.The motion was put forward and declared.7/0 Carried

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 12 -PrécisThe Shire has received development application 6/2010 from Ms J A Rundell of 26Haddon Way Karratha, for approval to operate a Mobile Hairdressing Business withinthe Shire for a period of 1 - 2 weeks every 6 - 8 weeks. This report details the proposaland recommends that the application be refused based upon the intent of the Shire ofShark Bay Town Planning Scheme No. 3 relative to Home Businesses and HomeOccupations.BackgroundThe proposal is for the applicant to provide a mobile hairdressing service toratepayers and occupants within their own home on a permanent basis for 1 - 2weeks every 6 - 8 weeks. The Shire of Shark Bay Town Planning Scheme No. 3requires any person wishing to commence a business within the Shire to obtainplanning approval before commencing the operations of any business. However asthe business of a mobile hairdresser is not specifically mentioned in the zoning tableof the scheme the council needs to determine whether it can be reasonablyconsidered as falling within the type class or genus of activity of any other usecategory.Once that has been established the local authority may;a) determine that the use is consistent with the objectives of the particularzone and is therefore permitted;b) determine that the use may be consistent with the objectives of theparticular zone and thereafter follow the advertising procedures ofclause 9.4 in considering an application for planning approval; orc) determine that the use is not consistent with the objectives of the particularzone and is therefore not permitted.The business of a mobile hairdresser could be reasonably considered as a HomeBusiness or a Home Occupation, but if you assess it based upon either of the aboveinterpretations of the Town Planning Scheme you would find that the use is notconsistent with the objectives of the particular zone and therefore not permitted.Home Businesses means a business, service or profession carried out in a dwellingor on land around a dwelling by an occupier of the dwelling.Home Occupation means an occupation carried out in a dwelling or on land arounda dwelling by an occupier of the dwelling.The Shire also adopted the following Policy pursuant to its Town Planning Schemeand relative to Home Occupations;5.3 Home Occupations(1) Council requires applications, to operate industrial or commercial venturesfrom a residential property, to be in a standard form.(2) Each application shall be considered on its merits with specialconsideration to -ABCDinconvenience and disturbance to neighboursthe reason for not establishing in the appropriately zoned areathe general desirability of the occupationretailing (customers at door)

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 13 -EFGHIJtransport (deliveries to home)construction/manufacture or repairs from homecustomer and commercial vehicle parkingvisibility of activitynoise and air pollution, andtraffic density(3) Council shall require the provisions of Town Planning Scheme No. 3"Home Occupations" to be fully complied with, together with any additionalconditions Council may decide.(4) Each approval shall be for a period of twelve months ending 30 June andmay be cancelled at expiration of twelve months, or renewed at Council'sabsolute discretion. There shall be an application fee for new licenses andan annual fee of amounts to be determined by Council from time to time.(5) The Building Surveyor shall conduct regular inspections of any approvedpremises to ensure the conditions of the permission are not breached.(6) Advertisements placed in the Inscription Post to include the licencenumber.If Council consider that the use may be consistent with the objectives of theparticular zone but not listed specifically in the zoning table it would need to advertisethe proposal in accordance with clause 9.4.3 of the scheme before it could considergranting approval to the application.CommentThe intent of the Town Planning Scheme in relation to Home Businesses and HomeOccupations is to provide occupiers of dwellings the opportunity to have Councilconsider activities within a residential zone that may be acceptable and notadequately accommodated within appropriate zones for considered rational andjustifiable reasons.Legal ImplicationsThe Shire of Shark Bay Town Planning Scheme No. 3Policy ImplicationsAll relevant policies pursuant to Town Planning Scheme No. 3Financial ImplicationsNilStrategic ImplicationsThe Shire needs to consider whether the provision of a mobile hairdressing service isrequired within the community and any potential economic benefits/negatives.Voting RequirementsSimple Majority Required.Date of Report 14 May 2010

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 14 -Mrs Alison Beales left the meeting at 12.01 noon.12.0 FINANCE REPORT12.1 SCHEDULE OF ACCOUNTS PAID TO BE RECEIVEDAuthorFinance Officer / Accounts PayableDisclosure of any interestNilMovedSecondedCr RidgleyCr HargreavesRecommendationThat the cheques and electronic payments as per the attached schedules of accountsfor payment totalling $443,575.03 be accepted.The motion was put forward and declared7/0 CarriedCommentThe schedules of accounts for payment covering -Municipal fund account cheque numbers 25202 to 25230 totalling $18,730.99Municipal fund account electronic payment numbers EFT8412 to EFT8555 totalling$323,438.31Municipal fund account for payroll periods ending 27/04/10 to 10/05/10 totalling $70,723.08Trust fund Police Licensing for April 2010 totalling $20,682.65Trust fund account cheque numbers from 650 to 650 totalling $10,000.00The schedule of accounts submitted to each member of council on 23 April 2010 has beenchecked and are fully supported by vouchers and invoices. All vouchers and invoices havebeen duly certified as to the receipt of goods and services and the cost of goods and servicesreceived.Date of Report 19 May 2010

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 15 -LIST OF MUNICIPAL CHEQUE PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Chq Date Name Description AmountBank25202 28/04/2010 CHILD SUPPORT AGENCY Payroll deductions -1504.64 125203 28/04/2010 AGEST PTY LTD Superannuation contributions -102.63 125204 28/04/2010 AMP CORPORATE SUPERANNUATION Superannuation contributions -548.35 125205 28/04/2010 AXA AUSTRALIA Superannuation contributions -335.10 125206 28/04/2010 HOSTPLUS PTY LTD Superannuation contributions -1019.58 125207 28/04/2010 HESTA SUPER FUND Superannuation contributions -352.72 125208 28/04/2010 ING SUPERANNUATION Superannuation contributions -294.60 125209 28/04/2010 MLC NOMINEES PTY LTD Superannuation contributions -263.67 125210 28/04/2010 WESTPAC SECURITIES ADMINISTRATION LTD Superannuation contributions -318.52 125211 28/04/2010 REST Superannuation contributions -691.68 125212 28/04/2010 SHIRE OF SHARK BAY Payroll deductions -400.00 125213 03/05/2010 OLD PEARLER RESTAURANT LUNCH COUNCIL MEETING APRIL 2010 -162.00 125214 03/05/2010 TELSTRA AUSTRALIA FIXED LINE CHARGES -2346.39 125215 03/05/2010 TRISH BOWDEN CATERING ANZAC DAY - RSL -1255.00 125216 07/05/2010 SHARK BAY FUEL & SERVICE CENTRE FUEL ETC -56.27 125217 07/05/2010 KEN'S TENDER JOINT SUPPLIES FOR OUT SIDE CREW -616.90 125218 07/05/2010 SHARK BAY NEWSAGENCY NEWSPAPER, STATIONERY -78.40 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 16 -LIST OF MUNICIPAL CHEQUE PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Chq Date Name Description Amount Bank25219 07/05/2010 SILVER CHAIN NURSING ASSOCIATION SENIORS OUTINGS -59.87 125220 07/05/2010 TELSTRA AUSTRALIA INTERNET 80 DURLACHER ST -89.90 125221 10/05/2010 CHILD SUPPORT AGENCY Payroll deductions -5824.73 125222 13/05/2010BENTWOOD OLIVE GROVE CAFE &ACCOMMODATIONBOOKINGS APRIL 2010 -85.00 125223 13/05/2010 NINGALOO CARAVAN & HOLIDAY RESORT BOOKINGS APRIL 2010 -178.50 125224 13/05/2010 SHARK BAY HOTEL MOTEL BOOKINGS APRIL 2010 -29.75 125225 13/05/2010 BRIAN WALKERRates refund for assessment A1278 13 HOULTSTREET DENHAM 6537-25.19 125227 17/05/2010 Auscoinswest SB COINS, COLLECTOR'S ALBUMS -716.10 125228 17/05/2010 SHIRE OF SHARK BAY REIMBURSEMENT FOR CANCELLED BOOKEASY -859.00 125229 17/05/2010 CITY OF GOSNELLS LOST LIBRARY BOOK -16.50 125230 17/05/2010 CITY OF GERALDTON-GREENOUGH TRAINING B GALVIN, M BECK -500.00 1TOTAL MUNICPAL CHEQUE PAYMENTS TO 19MAY 2010 $18,730.99

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 17 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Chq/EFT Date Name Description Amount BankEFT8412 21/04/2010 VAUGUN BEAVIS TOWNSCAPE - CONSTRUCTION -5054.50 1EFT8413 21/04/2010 SHARK BAY VOLUNTEER SEA RESCUE ASSISTANCE FOR COMMUNITY GRANTS ROUND 1 & 2 -2000.00 1EFT8414 21/04/2010 WA ACCOMODATION AND TOURS LISTING WA ACCOMMODATION & TOURS LISTING 2010/2011 -190.00 1EFT8415 22/04/2010 DENHAM SEASIDE TOURIST VILLAGE BOOKINGS MARCH 2010 -782.00 1EFT8416 23/04/2010 BAJA DATA & ELECTRICAL SERVICES ELECTRICAL WORK PERFORMED, PENSIONER UNIT11, SBIC, FORESHORE TOILET, SBIC-1815.84 1EFT8417 23/04/2010 CHAMBERLAIN RUSSELL RENT FOR 39 DURLACHER ST -977.70 1EFT8418 23/04/2010 CARROLL AND RICHARDSON FLAGWORLD PURCHASE OF AUSTRALIAN FLAGS, INFORMATIONFLAGS, FREIGHT-1002.50 1EFT8419 23/04/2010 FRANCIS, GLENDA KAREN USE OF PRIVATE VEHICLE FOR TRAVEL -1361.50 1EFT8420 23/04/2010 MCLEODS BARRISTERS AND SOLICITORS OVERLANDER ROADHOUSE - HEALTH ACTPROSECUTION-1049.30 1EFT8421 23/04/2010 MINTER ELLISON WINDING UP OUTBACK COAST -247.50 1EFT8422 23/04/2010 MITRE 10 SHARK BAY MARINE & HARDWARE BARNARD ST HARDWARE -425.04 1EFT8423 23/04/2010 OAKLEY EARTHWORKS EARTHMOVING EQUIPMENT FOR BARNARD ST -1358.50 1EFT8424 23/04/2010 SHARKBAY EARTHMOVING STREET SWEEPING -4000.90 1EFT8425 23/04/2010 SUNSET MURA MURA CAFE CATERING FOR YOUTH WEEK -100.00 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 18 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Chq/EFT Date Name Description AmountBankEFT8426 23/04/2010 SCITECH DISCOVERY CENTRE INTERACTIVE EXHIBITS -2650.00 1EFT8427 28/04/2010 DUN & BRADSTREET LEGAL FEES FOR OVERDUE RATES -949.15 1EFT8428 28/04/2010 HORIZON POWER SBIC ELECTRICITY 17.03.10-16.04.10 -4508.63 1EFT8429 28/04/2010 HORIZON POWER SHIRE ELECTRICITY CHARGES TO 19.03.2010 -3026.49 1EFT8430 28/04/2010 TOLL IPEC PTY LTD FREIGHT -32.01 1EFT8431 28/04/2010 MODERN TEACHING AIDS STORYTIME EQUIPMENT SHIRE FINANCIAL-211.97 1ASSISTANCE DONATIONS RD 2EFT8432 28/04/2010 NEVERFAIL SPRINGWATER WATER -23.05 1EFT8433 28/04/2010 SHARK BAY CLEANING SERVICE CLEANING OF GYM -154.00 1EFT8434 28/04/2010 LAURIE MCKELL PAINTING OUTSIDE OF DAY CARE -4298.00 1EFT8435 28/04/2010 WESTSIDE FIRE SERVICES TESTING AND INSPECTION OF FIRE EQUIPMENT -495.00 1EFT8436 28/04/2010 WA LOCAL GOV SUPERANNUATION PLAN PTY Superannuation contributions -5460.28 1LTDEFT8437 30/04/2010 DENHAM SEASIDE TOURIST VILLAGE ACCOMMODATION MAR 10 -782.00 1EFT8438 03/05/2010 PRIORITY SHARK BAY PTY LTD FLIGHT SB TO CARNARVON RETURN -570.90 1EFT8439 03/05/2010 ALL SEASONS GERALDTON ACCOMMODATION - M BECK, B GALVIN -919.00 1EFT8440 03/05/2010 BUNNINGS BUILDING SUPPLIES PTY LTD TAPE MEASURES, TUBES, LOPPERS -161.52 1EFT8441 03/05/2010 BATTERY MART BATTERY -551.10 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 19 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Date Name Description AmountChq/EFTBankEFT8442 03/05/2010 CAROLYNNE RUTH CHARLES CRAFTERS -COMMUNITY GRANT -600.00 1EFT8443 03/05/2010 DERLEE PTY LTD REPAIRS TO FUEL TANK ON TRUCK -269.50 1EFT8444 03/05/2010 GERALDTON INDUSTRIAL SUPPLIES PLASMA CUTTER, ROLLER AND TORCH -1903.00 1EFT8445 03/05/2010 S&SL GUTHRIE EARTHMOVING CONTRACTORS EARTHMOVING SERVICES -DENHAM REFUSE -4421.15 1DISPOSAL SITE 10.04.2010-23.04.2010EFT8446 03/05/2010 GERALDTON TV & RADIO SERVICES RADIO, ANTENNAS & CONNECTORS -1132.01 1EFT8447 03/05/2010 MITCHELL & BROWN, GERALDTONELECTRIC FRYPAN -110.00 1TECHNOLOGY CEFT8448 03/05/2010 MINTER ELLISON LEGAL SERVICES -28859.57 1EFT8449 03/05/2010 MECURY FIRE SAFETY BRACKET TO SUIT LIGHT - SES -78.14 1EFT8450 03/05/2010 TRUCKLINE PARTS CENTRE LINE, TEES AND FITTINGS -228.30 1EFT8451 03/05/2010 WREN OIL REMOVAL OF OLD OIL SHIRE DEPOT, FEE ADMIN -1229.25 1AND COMPLIANCEEFT8452 03/05/2010 CHERYL COWELL MEETING ATTENDANCE - APRIL 2010 -954.20 1EFT8453 03/05/2010 JOHN JOSEPH HANSCOMBE MEETING ATTENDANCE - APRIL 2010 -287.50 1EFT8454 03/05/2010 JOE MCLAUGHLIN MEETING ATTENDANCE - APRIL 2010 -287.50 1EFT8455 03/05/2010 DARREN PEPWORTH MEETING ATTENDANCE - APRIL 2010 -287.50 1EFT8456 03/05/2010 GREGORY LEON RIDGLEY MEETING ATTENDANCE - APRIL 2010 -287.50 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 20 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Date Name Description AmountChq/EFTBankEFT8457 03/05/2010 TIM HARGREAVES MEETING ATTENDANCE - APRIL 2010 -287.50 1EFT8458 03/05/2010 BRIAN WAKE MEETING ATTENDANCE - APRIL 2010 -287.50 1EFT8459 07/05/2010 AMELUP SERVICE STATION TRUCK HIRE -16830.00 1EFT8460 07/05/2010 BAJA DATA & ELECTRICAL SERVICES ELECTRICAL WORK -811.40 1EFT8461 07/05/2010 CANAL TIME BOOKINGS OCT 09 -221.00 1EFT8462 07/05/2010 DENHAM PAPER AND CHEMICAL SUPPLIES HANDCARE, PAPER HAND TOWELS -144.25 1EFT8463 07/05/2010 EZIWAY FOOD STORES STAFF KITCHEN SUPPLIES, OUTSIDE CREWSUPPLIES-1019.00 1EFT8464 07/05/2010 J & T FREIGHT GUARDIAN PRINT -11.00 1EFT8465 07/05/2010 MITRE 10 SHARK BAY MARINE & HARDWARE HARDWARE PURCHASES -469.49 1EFT8466 07/05/2010 JAMES MCKECHNIE CONSULTING -12295.80 1EFT8467 07/05/2010 NICKO LANDSCAPING MAINTAINING AND PLANTING OF TREES,-375.00 1DISMANTLING OF ASBESTOS FENCE AT SHIREHALLEFT8468 07/05/2010 QUALITY PRESS ORDER BOOKS PRINTED -819.50 1EFT8469 07/05/2010 RIDER LEVETT BUCKNELL WA PTY LTD PROFESSIONAL FEES FOR PROPOSED MULTIPURPOSE SPORTS CENTRE-3400.00 1EFT8470 07/05/2010 SHARK BAY CLEANING SERVICE CLEANING -8257.34 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 21 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Date Name Description AmountChq/EFTBankEFT8471 07/05/2010 SHARKBAY EARTHMOVING RUBBISH COLLECTION -4913.96 1EFT8472 07/05/2010 STEVE FULLSTON FOOTPATH ON HUGES ST -880.00 1EFT8473 07/05/2010 SHARK BAY CAR HIRE DOCTOR FROM THE AIRPORT TO SILVER CHAINAND RETURN-495.00 1EFT8474 07/05/2010 SEAN SADLER TOWNSCAPE - CONSTRUCTION COSTS -2854.50 1EFT8475 07/05/2010 SHARK BAY BAKERY APRIL COUNCIL MEETING -78.65 1EFT8476 07/05/2010 KF & PD BURKETT VEGETAION CONTRIL MM ROAD -4669.50 1EFT8477 07/05/2010 CLEAN CLOTH COTTON TRADERS LIGHT/ HEAVY CLOTH -185.46 1EFT8478 07/05/2010 CARROLL AND RICHARDSON FLAGWORLD SHIRE FLAGS X 10 -1112.50 1EFT8479 07/05/2010 ECOSCAPE LITTLE LAGOON SITE PLANNING-PROGRESS ONPROJECT-22654.50 1EFT8480 07/05/2010 SHARK BAY SUPERMARKET YOUTH WEEK, STAFF AND COUNCIL AMENTIES -204.06 1EFT8481 07/05/2010 GERALDTON TROPHY CENTRE 2 NAME PLATES WITH BRASS FACE -88.00 1EFT8482 07/05/2010 HORIZON POWER STREET LIGHTING FOR APRIL -2040.44 1EFT8483 07/05/2010 HORIZON POWER SERVICE CHARGES - PARENT CHARGES -60.60 1EFT8485 07/05/2010 MALIBU NOMINEES EXCAVATOR, SIDE TIPPER HIRE -28641.25 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 22 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Date Name Description AmountChq/EFTBankEFT8486 07/05/2010 NEAT N' TRIM UNFORMS PTY LTD D WILSON UNIFORMS -175.00 1EFT8487 07/05/2010 SHARK BAY TAXI SERVICE SHIRE OVERLANDER LITTER RUN APRIL 10 -832.70 1EFT8488 07/05/2010 SHARK BAY SKIPS SUPPLY SKIP BINS -924.00 1EFT8489 07/05/2010 LANDGATE MINIMUM CHARGE -31.50 1EFT8490 12/05/2010 AUSTRALIA POST POSTAGE APRIL 10 -202.64 1EFT8491 12/05/2010 BOOKEASY AUSTRALIA PTY LTD FEES APRIL, MAY 2010 -388.62 1EFT8492 12/05/2010 BOC LIMITED CONTANER SERVICE CHARGES -59.71 1EFT8493 12/05/2010 UNIVERSAL CARTRIDGES PTY LTD PRINTER CARTRIDGES -1216.00 1EFT8494 12/05/2010 THINK WATER GERALDTON BUTTERFLY VALVES -246.44 1EFT8495 12/05/2010 S&SL GUTHRIE EARTHMOVING CONTRACTORS EARTHMOVING SERVICES 24.04.10-07.05.10 -4421.15 1EFT8496 12/05/2010 GUARDIAN PRINT SUGGESTION AN D COMPLAINT BOOKS -389.00 1EFT8497 12/05/2010 GOLDEN WEST NETWORK AIR TIME GWN APRIL 2010 -770.00 1EFT8498 12/05/2010 MITCHELL & BROWN, GERALDTON3 X MAC MINI COMPUTER FOR SBIC -1032.48 1TECHNOLOGY CEFT8499 12/05/2010 NALDRETT, D J MAINTENANCE -363.50 1EFT8500 12/05/2010 OAKLEY EARTHWORKS CONCRETE - -2751.45 1EFT8501 12/05/2010 GREGORY LEON RIDGLEY REIMBURSEMENT OF EXPENCES -2648.75 1EFT8502 12/05/2010 SHERIDAN'S FOR BADGES NAME BADGERS - COUNCILLORS -155.36 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 23 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Date Name Description AmountChq/EFTBankEFT8504 14/05/2010 PRIORITY SHARK BAY PTY LTD BOOKING APRIL 10 -522.00 1EFT8505 14/05/2010 AQUARUSH BOOKINGS APRIL 2010 -1374.60 1EFT8506 14/05/2010 BLUE DOLPHIN CARAVAN PARK BOOKINGS APRIL 2010 -212.50 1EFT8507 14/05/2010 BAY LODGE BOOKINGS APRIL 2010 -280.50 1EFT8508 14/05/2010 CERVANTES PINNACLES MOTEL BOOKINGS APRIL 10 -238.00 1EFT8509 14/05/2010 DENHAM HOLIDAY RESORT BOOKINGS APRIL 2010 -2250.50 1EFT8510 14/05/2010 HARTOG HAVEN HOLIDAY HOUSE BOOKINGS APRIL 2010 -382.50 1EFT8511 14/05/2010 HERITAGE RESORT SHARK BAY BOOKINGS APRIL 2010 -263.50 1EFT8512 14/05/2010 INTOWN APARTMENTS BOOKINGS APRIL 10 -119.00 1EFT8513 14/05/2010 KALBARRI MOTOR HOTEL BOOKINGS APRIL 2010 -204.00 1EFT8514 14/05/2010 MONKEY MIA YACHT CHARTERS (ARISTOCAT) BOOKINGS APRIL 2010 -3640.08 1EFT8515 14/05/2010 MAC ATTACK FISHING CHARTERS BOOKINGS APRIL 10 -2279.40 1EFT8516 14/05/2010 ASPEN MONKEY MIA PTY LTD B OOKINGS APRIL 10 -1800.72 1EFT8517 14/05/2010 MONKEYMIA WILDSIGHTS BOOKINGS APRIL 10 -8615.58 1EFT8518 14/05/2010 NINGALOO REEF DIVE BOOKINGS APRIL 2010 -1241.00 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 24 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Chq/EFT Date Name Description AmountBankEFT8519 14/05/2010 OCEAN CENTRE HOTEL BOOKINGS APRIL 2010 -123.25 1EFT8520 14/05/2010 OCEANSIDE VILLAGE BOOKINGS APRIL 2010 -2460.75 1EFT8521 14/05/2010 PAULS GALLERY ART SOLD -84.00 1EFT8522 14/05/2010 SHARKBAY CARAVAN PARK BOOKINGS APRIL 2010 -216.75 1EFT8523 14/05/2010 SHARKBAY COACHES BOOKINGS APRIL 10 -1487.70 1EFT8524 14/05/2010 THREE ISLANDS MARINE CHARTERS BOOKINGS APRIL 2010 -2625.00 1EFT8525 14/05/2010 TRADEWINDS SEAFRONT APARTMENTS BOOKINGS APRIL 2010 -1287.75 1EFT8526 14/05/2010 UNREAL FISHING CHARTERS BOOKINGS APRIL 10 -783.00 1EFT8527 14/05/2010 WULA GUDA NYINDA (CAPES) BOOKINGS APRIL 2010 -382.80 1EFT8528 17/05/2010 KIM HASTIE TRAVEL -1309.56 1EFT8529 17/05/2010 BAJA DATA & ELECTRICAL SERVICES SBIC TRACE ELECTRICAL FAULT -93.50 1EFT8530 17/05/2010 CHUBB FIRE & SECURITY LTD ALARM MONITORING AND SERVICING -1027.84 1EFT8531 17/05/2010 GREEN BAG PTY LTD 200 ENVIROMENTAL BAGS -217.80 1EFT8532 17/05/2010 Hartog Cottages BOOKINGS APRIL 2010 -306.00 1EFT8533 17/05/2010 TOLL IPEC PTY LTD LIBRARY BOOKS FREIGHT -77.50 1EFT8534 17/05/2010 PEST-A-KILL MICE MONITORING AND BAITING -242.00 1EFT8535 17/05/2010 SHARK BAY TELECENTRE SBIC - INSCRIPTION POST ADD, JAN-MAY 10 -250.00 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 25 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Chq/EFT Date Name Description Amount BankEFT8536 17/05/2010 SHARK BAY SKIPS SKIP BINS FOR MARCH, APRIL -176.00 1EFT8537 17/05/2010 SHARKBAY EARTHMOVING STREET SWEEPING -4000.70 1EFT8538 17/05/2010 SUPREME PRINTERS PRINTING OF TOWN MAPS -7269.90 1EFT853917/05/2010 WESTERN AUSTRALIAN LOCAL GOVERNMENTASSOADVERTISEMENT - ADMIN ASSISTANT, GENERALHAND-3142.84 1EFT8540 17/05/2010 BAJA DATA & ELECTRICAL SERVICES TRACE ELECTRICAL FAULT - SBIC -93.50 1EFT8541 17/05/2010 CONVIC DESIGN YOUTH WEEK - SKATE WORKSHOP -1732.50 1EFT8542 17/05/2010 GERALDTON FUEL COMPANY FUEL -14875.86 1EFT8543 17/05/2010 HODGE + COLLARD ARCHITECTS PROFESSIONAL FEES -12650.00 1EFT8544 17/05/2010 HERITAGE RESORT SHARK BAY REFRESHMENTS -140.99 1EFT8545 17/05/2010 TOLL IPEC PTY LTD FREIGHT -207.06 1EFT8546 17/05/2010 KEMPE FLUIDAIR PTY LTD 2 X DOUBLE ACTING PNUEMATIC -242.00 1EFT8547 17/05/2010 KALBARRI PEST CONTROL SPRAY TREATMENT 80 DURLACHER ST -150.00 1EFT8548 17/05/2010 MARKET CREATIONS ADVERTISING -99.00 1EFT8549 17/05/2010 MINTER ELLISON LEGAL SERVICES -17249.38 1

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 26 -LIST OF MUNICIPAL EFT PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Chq/EFT Date Name Description Amount BankEFT8550 17/05/2010 MITRE 10 SHARK BAY MARINE & HARDWARE HARDWARE -573.89 1EFT8551 17/05/2010 OCEANSIDE VILLAGE ACCOMMODATION -1500.00 1EFT8552 17/05/2010 PRESTIGE INSTALLATIONS (WA) PTY LTD SBIC - AIR CONDITION MAINTENANCE -2259.40 1EFT8553 17/05/2010 RIDER LEVETT BUCKNELL WA PTY LTD PROFESSIONAL FEES FOR PROPOSED MULTI-340.00 1PURPOSE SPORTS CENT (GST MISSED ONORIGINAL INVOICE)EFT8554 17/05/2010 A.S.P. ALLOY & STAINLESS PRODUCTS 3 SETS OF MOWER BLADES (KUBOTA) -227.21 1EFT855517/05/2010 WESTERN AUSTRALIAN LOCAL GOVERNMENTASSOTEMP RECRRUITMENT - FIN & ADMIN -3300.00 1TOTAL MUNICPAL EFT PAYMENTS TO 19 MAY2010 $323,438.31

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 27 -LIST OF TRUST PAYMENTS FOR THE SHIRE OF SHARK BAY FOR COUNCIL MEETING 26 MAY 2010Date Name Description AmountChq/EFTBank650 29/04/2010 MCCONNELL DOWELLCONSTRUCTORSREFUND AMENITY BONDS FOR MCCONNELLDOWELL CAMP 4 AND CAMP 5-10000.00 2TOTAL TRUST PAYMENTS TO 19 MAY 2010 $10,000.00

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 28 -12.2 FINANCIAL REPORTS TO 30 APRIL 2010AuthorAccountantDisclosure of Any InterestNilMovedSecondedCr HanscombeCr McLaughlinRecommendationThat the monthly financial reports to 30 April 2010 as attached be received.The motion was put forward and declared7/0 CarriedCommentAs per the requirements of Section 6.4 of the Local Government Act 1995 andRegulation 34 of the Local Government Accounting (Financial Management)Regulations 1996, the following monthly financial reports to 30 April 2010 areattached.Voting RequirementsSimple Majority Required.Date of Report 19 May 2010

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 29 -12.3 FINANCIAL ASSISTANCE AND DONATION REQUESTS FOR 2010/11, ROUND 1FILE NUMBER BU101.02AuthorActing Chief Executive OfficerDisclosure of Any InterestNilMovedSecondedCr HargreavesCr RidgleyCr McLaughlin declared Impartiality interest in the item as the Borneo Exhibition hasrequested financial assistance. Cr McLaughlin is the Deputy Chair person of the BorneoGroup.Cr Ridgley declared an Impartiality interest in the item, as he is the Vice President for theFilm Club, who has requested financial assistance.RecommendationThat Council award the following financial assistance/donations in round onefor the 2010/11 financial year –1. Denham CraftersPhotocopying $200.00Hall Hire $420.00Bus Hire $300.00Cash Donation $500.00Senior Projects $1,000.00Total $ 2,420.002. Shark Bay SpeedwayBus Hire $200.00Cash Donation $1,250.00Community Events $3,000.00Total $4,450.003. Shark Bay Bridge ClubPhotocopying $200.00Hall Hire $420.00Total $620.004. Shark Bay KarateHall Hire $751.00Total $751.005. Shark Bay Community GardenPhotocopying $150.00Cash Donation $1,753.00Total $1,903.00

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 30 -6. Shark Bay Seniors - SilverchainBus Hire $1,000.00Senior Projects $2,500.00Total $3,500.007. Boolbardie Country Golf ClubCash Donation $500.00Sporting Clubs $1,500.00Community Events $700.00Total $2,700.008. Shark Bay Bowling ClubSporting Clubs $1,500.00Community Events $1,200.00Total $2,700.009. Shark Bay Resource CentrePhotocopying $750.00Cash Donation $1,250.00Total $2,000.0010. Borneo ExhibitionCash Donation $1,000.00Youth Projects $1,000.00Total $2,000.0011. Denham PlaygroupPhotocopying $50.00Hall Hire $420.00Total $620.0012. Shark Bay Film ClubHall Hire $375.00Cash Donation $3,770.00Total $4,145.0013. Shark Bay Sports AssociationPhotocopying $400.00Hall Hire $1,105.00Sporting Clubs $1,900.00Total $3,405.00

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 31 -14. Shark Bay P&CHall Hire $620.00Youth Projects $1,114.00Total $1,734.0015. Shark Bay AuskickCash Donation $600.00Total $600.00The motion was put forward and declared.7/0 CarriedBackgroundThe above recommendations total $33,548.00 less any GST. If therecommendations are approved by Council there will be approximately $26,452.00remaining, this could be allocated at a later stage if something important arises.CommentThe applications were assessed by a panel consisting of Cr John Hanscombe, theActing Chief Executive Officer, Mr Peter Tiggemann and the Accountant, Mr RichardTowell and Community Development Officer, Jacqui Towell.All the applications were assessed against the following selection criteria -• Applicant must be a non-profit organisation.• Applicant must ensure that the community will benefit from the donation.• Applicant must be an elector or operate in the Shire of Shark Bay andGascoyne District, with preference given to electors in the Shire of SharkBay.• Donation requests previously funded will be given a low priority.• No organisation will receive more than guideline percentage of the totalfinancial assistance/donation category expense budget.• Cash donations of $1,000 or more require an annual acquittal.• Applicants must be able to demonstrate attempts to source other relevantfunding.• No application will be considered outside of the allocated timeframes.• All submissions will be in respect of the determined financial year’s budgetonly.• Organisations which demonstrate their own fundraising attempts will befavourably considered.• The Council reserves the right to accept or reject submissions.• Unexpended funds must be returned to the Shire of Shark Bay at the end ofthe financial year.• Annual allocation thresholds per applicant for each category.Spreadsheet below shows all applications received.

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 32 -% of totalappliedforPhotocopyingHall HireBusHireCashSportingClubsCommunityEventsYouthProjectsSeniorsProjectsHistoricalProjectsBusinessAssoc.Allocation as per Policy 3,000 2,500 4,000 5,000 6,000 18,500 5,000 5,000 5,000 6,000 60,000Round 1Denham Crafters 4.87% 200 420 300 1,000 1,000 2,920Shark Bay Speedway 7.42% 200 1,250 3,000 4,450Shark Bay Bridge Club 1.03% 200 420 620Tara's Toddlers 2.50% 1,500 1,500Shark Bay Karate 1.25% 751 751Shark Bay CommunityGarden 3.17% 150 1,753 1,903Shark Bay Seniors 5.83% 1,000 2,500 3,500Golf Club 4.50% 500 1,500 700 2,700Shark Bay Bowling Club 4.50% 1,500 1,200 2,700Shark Bay Resource Centre 3.33% 750 1,250 2,000SES 2.76% 1,654 1,654Borneo Exhibition 3.33% 1,000 1,000 2,000Denham Playgroup 0.78% 50 420 470Shark Bay Film Club 8.11% 375 4,145 343 4,863Shark Bay Sports Association 5.68% 400 1,105 1,900 3,405Shark Bay P&C 2.89% 620 1,114 1,734Shark Bay Auskick 1.00% 600 600Total 1,750 4,111 1,500 12,998 4,900 4,900 2,114 3,500 0 1,997 37,7700 0 0 0 0 0 382 0 0 0 382Budget Remaining 1,250 -1,611 2,500 -7,998 1,100 13,600 2,504 1,500 5,000 4,003 21,848

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 33 -Legal ImplicationsNilPolicy ImplicationsPolicy 6.10 - The process of allocations has been in accordance with the FinancialAssistance and Donations PolicyFinancial ImplicationsTo assist in setting the budget allocations for the 2009/10 financial year. Policy6.10 states that a total of $60,000 is made available through the financialassistance/donation program to individuals, community groups and organisationseach financial year.Strategic ImplicationsProvides an equitable and transparent approach to assisting Community Groupsand ClubsVoting RequirementsSimple Majority RequiredDate of Report 19 May 201012.4 BUSH CREW CAMPING ALLOWANCEAuthorPayroll OfficerDisclosure of Any InterestNilMovedSecondedCr RidgleyCr HargreavesRecommendationThat the Shire of Shark Bay adopt the following policy for the campingallowance:That the camping allowance paid to employees be paid at $22.00 per night andbe increased annually by the Consumer Price Index (CPI).The motion was put forward and declared.Background7/0 CarriedThe outside employees of the Shire of Shark Bay complete works from time to timewhich are too far away from the Denham townsite for it to be viable to travel to andfrom each day. Part of their employment contract is that they camp in the facilitiesprovided by the Shire. The current rate of camping allowance is $11.02 per night.This allowance provided to them for this inconvenience has been the subject ofconjecture for some time now.

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 34 -CommentAs part of the retention strategy, I believe this will be a step in the right direction inretaining the current outside employees.I believe the rate of the camping allowance needs to be increased in order to makethe inconvenience to the employees viable.Legal ImplicationsNilPolicy ImplicationsNilFinancial ImplicationsAt date of writing this agenda item, the outside employees have collectivelycompleted 288 nights camping – a total of $3,173.76.The introduction of this increase would mean an increase to an amount of $6,336.00.The difference being $3,162.24.Note: The works completed which the employees are required to camp are fundedmostly by Main Roads Western Australia or Grants eg: Roads to Recovery, thereforethe council is claiming back the expenditure through these organisations.Strategic ImplicationsThe Shire of Shark Bay would be able to retain outside employees and maintain ahigher level of service to the community, roads and private works.Voting RequirementsSimple Majority Required.Date of Report 4 May 201012.5 RETENTION BONUS FOR SHIRE OF SHARK BAY EMPLOYEESAuthorPayroll OfficerDisclosure of Any InterestNilMovedSecondedCr HargreavesCr RidgleyRecommendationThat the Shire of Shark Bay introduce a retention bonus policy of $500.00 perannum to each full time non contract based employee on their anniversarydate (ie: 12 months, 2 years etc) effective 1 July 2010.

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 35 -Part time employees are to receive a pro rata amount based on their full timehours proportion.The motion was put forward and declared.7/0 CarriedBackgroundIn this ever-changing employment climate, the Shire of Shark Bay needs to developa retention strategy as part of their recruitment focus for employees. With theupcoming drop in unemployment rates in Western Australia and the development ofmany new projects throughout Western Australia, it is important for the Shire ofShark Bay to retain and reward their current employees.Many local governments within the North West area of Western Australia areproviding over and above the current award rates in order to retain their staffinglevels with the inclusion of some if not all of the following: travel allowance, rentalallowance, utilities allowanceCommentI believe the introduction of the retention bonus will allow the Shire of Shark Bay tonot only retain their current employees, but also save in the costs of new recruitmentexercises, including advertising, time spent in interviewing, selection of candidateand also time spent by current staff members in completing the role that becamevacant.Example of payment, an employee who commenced in March (any given year) willbe paid a ‘pro rata’ payment in March 2011 which will cover from July 1 2010 toMarch 2011. Then the following March a full payment will be made.Legal ImplicationsNilPolicy ImplicationsNilFinancial ImplicationsCosts for retention bonus:Current Full Time Non Contract Based Employees: 9Current Part Time Non Contract Employees: 4Estimate cost to council: $10,000.00 per annumCosts for recruitment:Recruitment of 1 employee cost: $5,000.00 (minimum)Therefore should the Shire of Shark Bay not need to recruit more than 2 employeesdue to this policy in any given financial year, the retention bonus policy would have infact saved council costs.Strategic ImplicationsThe Shire of Shark Bay would be able to retain their current staff and maintain a highlevel of service.Voting RequirementsSimple Majority Required.Date of Report 4 May 2010

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 36 -Council meeting adjourned for luncheon at 12.42pm.Council re-convened at 1.25pm13.0 TOWN PLANNING REPORT13.1 APPLICATION FOR APPROVAL TO OPERATE TRIKE RIDE TOURS WITHIN THE SHIREAuthorManager Regulatory ServicesDisclosure of Any InterestNilMovedSecondedCr RidgleyCr HanscombeRecommendationThat the proponent Mr Phil Grey be granted conditional approval to operateTrike Ride Tours within the Shire of Shark Bay subject to the followingconditions:a) The issue of a permit to operate based upon the payment of designatedfees, charges and bonds that may be structured and specified byCouncil.b) Setup and set down locations to be clearly identified on the permit andoperated to the approval of Council.c) The permit to be for either a six (6) or twelve (12) month period.f) The obtaining of a policy of insurance in the names of both the LocalGovernment and the hirer, indemnifying the Local Government inrespect of any injury to any person or any damage to any propertywhich may occur in connection with the hire of the Local Governmentproperty by the hirer, andThe provision of an indemnity from the hirer, indemnifying the LocalGovernment in respect of any injury to any person or any damage toany property which may occur in connection with the hire of the LocalGovernment property by the hirer.g) Other conditions pursuant to the Local Government Property Local Lawthat Council from time to time may wish to impose.That the motion was put and declared.6/1 CarriedCr Ridgley asked to be recorded as voting against the motion.

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 37 -PrécisAn application has been received from Mr Phil Grey requesting Council approval tooperate Trike Ride Tours within the Shire. This report considers the application andrecommends conditional approval.BackgroundIn support of the application Mr Grey has submitted the following information relevantto his proposed operations."Good morning Mr McKechnie,Firstly thankyou for your time with regards to our discussion on the possibility of usdoing Trike Ride tours of Shark Bay.As explained these trikes are fully governmental license compliant and our businessis registered with the Tourist Commission and all regulatory requirements have beenmet.Our basic plan at this stage is to firstly obtain permission from the Shire of Shark Bayto operate from the foreshore on Knight Terrace with two three seater trikes and tocomply with all the Shires requirements and charges. With our recent visit to SharkBay we can see an opportunity to have a niche market and service during schoolholidays and peak tourist times. Basically at this point we believe we can offer aunique attraction for tourist and local patrons with a round trip from Knight Terraceonto Stella Rowley Drive past the Little Lagoon and onto Monkey Mia, obviously wecan cater for people transfers to the Airport, we have fully compliant licensed trailersto cater for this.Tours to Shell Beach and any other destination can also be catered for. Please bearin mind these vehicles are NOT for off road use and will be used only on bitumenroads.Attached are a few photographs of the vehicles to be used, reg no. 11093833 andLicense plate no's are TC4175 and TC4178.Further information with regards to our business will be provided if and whenrequired.Thankyou for your time and hopefully will meet with the Shire conditions andfavourable approval."Pictures of the trikes will be tabled at the Council meeting.The only issues relative to this application that Council need to consider are;1) Whether the proposal would be of economic benefit to the Shire if approved.2) The proposed area/location On Knight Terrace that the applicant wishes totrade from.3) The issue of a permit to operate based upon the payment of designatedfees, charges and bonds that may be structured and specified by Council.4) The permit to operate is only considered on a six (6) or twelve (12)month basis.5) The applicant obtaining Public Risk Insurance in an amount and onterms reasonably required by Council.

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 38 -6) Other conditions pursuant to the Local Government Property LocalLaws that Council from time to time may wish to impose upon a permit tooperate.CommentThis would be a low key activity which would provide a visual profile on the foreshoreand could be readily accommodated alongside the current site occupied by the 4wheel drive quad bikes on the beach side of Knight Terrace across from the Bakery.Legal ImplicationsThe Shire of Shark Bay Town Planning Scheme No. 3.Local Government Property Local Laws.Policy ImplicationsRecreational Area Site Policy.Financial ImplicationsAppropriate fees and charges are incorporated into the Shire Schedule.Strategic ImplicationsTourist activities are to be encouraged within the Shire provided they can beappropriately accommodated.Voting RequirementsSimple Majority Required.Date of Report 14 May 2010This item already dealt with earlier in the minutes13.2 DEVELOPMENT APPLICATION 5/2010 ESTABLISHMENT OF A MOBILE HAIRDRESSINGBUSINESS WITHIN THE SHIREAuthorManager Regulatory ServicesDisclosure of Any InterestNilRecommendationThat Council advise the proponent of Development Application 5/2010 Ms J ARundell, 26 Haddon Way Karratha, that her application to operate a mobilehairdressing establishment within the Shire of Shark Bay be refused as it is

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 39 -not considered to be an activity that is in compliance with the provisions of theShire of Shark Bay Town Planning Scheme No. 3.The motion was put forward and declared.PrécisThe Shire has received development application 5/2010 from Ms J A Rundell of 26Haddon Way Karratha, for approval to operate a Mobile Hairdressing Business withinthe Shire for a period of 1 - 2 weeks every 6 - 8 weeks. This report details the proposaland recommends that the application be refused based upon the intent of the Shire ofShark Bay Town Planning Scheme No. 3 relative to Home Businesses and HomeOccupations.BackgroundThe proposal is for the applicant to provide a mobile hairdressing service toratepayers and occupants within their own home on a permanent basis for 1 - 2weeks every 6 - 8 weeks. The Shire of Shark Bay Town Planning Scheme No. 3requires any person wishing to commence a business within the Shire to obtainplanning approval before commencing the operations of any business. However asthe business of a mobile hairdresser is not specifically mentioned in the zoning tableof the scheme the council needs to determine whether it can be reasonablyconsidered as falling within the type class or genus of activity of any other usecategory.Once that has been established the local authority may;a) determine that the use is consistent with the objectives of the particularzone and is therefore permitted;b) determine that the use may be consistent with the objectives of theparticular zone and thereafter follow the advertising procedures ofclause 9.4 in considering an application for planning approval; orc) determine that the use is not consistent with the objectives of the particularzone and is therefore not permitted.The business of a mobile hairdresser could be reasonably considered as a HomeBusiness or a Home Occupation, but if you assess it based upon either of the aboveinterpretations of the Town Planning Scheme you would find that the use is notconsistent with the objectives of the particular zone and therefore not permitted.Home Businesses means a business, service or profession carried out in a dwellingor on land around a dwelling by an occupier of the dwelling.Home Occupation means an occupation carried out in a dwelling or on land arounda dwelling by an occupier of the dwelling.The Shire also adopted the following Policy pursuant to its Town Planning Schemeand relative to Home Occupations;5.3 Home Occupations(1) Council requires applications, to operate industrial or commercial venturesfrom a residential property, to be in a standard form.(2) Each application shall be considered on its merits with specialconsideration to -

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 40 -ABCDEFGHIJinconvenience and disturbance to neighboursthe reason for not establishing in the appropriately zoned areathe general desirability of the occupationretailing (customers at door)transport (deliveries to home)construction/manufacture or repairs from homecustomer and commercial vehicle parkingvisibility of activitynoise and air pollution, andtraffic density(3) Council shall require the provisions of Town Planning Scheme No. 3"Home Occupations" to be fully complied with, together with any additionalconditions Council may decide.(4) Each approval shall be for a period of twelve months ending 30 June andmay be cancelled at expiration of twelve months, or renewed at Council'sabsolute discretion. There shall be an application fee for new licenses andan annual fee of amounts to be determined by Council from time to time.(5) The Building Surveyor shall conduct regular inspections of any approvedpremises to ensure the conditions of the permission are not breached.(6) Advertisements placed in the Inscription Post to include the licencenumber.If Council consider that the use may be consistent with the objectives of theparticular zone but not listed specifically in the zoning table it would need to advertisethe proposal in accordance with clause 9.4.3 of the scheme before it could considergranting approval to the application.CommentThe intent of the Town Planning Scheme in relation to Home Businesses and HomeOccupations is to provide occupiers of dwellings the opportunity to have Councilconsider activities within a residential zone that may be acceptable and notadequately accommodated within appropriate zones for considered rational andjustifiable reasons.Legal ImplicationsThe Shire of Shark Bay Town Planning Scheme No. 3Policy ImplicationsAll relevant policies pursuant to Town Planning Scheme No. 3Financial ImplicationsNilStrategic ImplicationsThe Shire needs to consider whether the provision of a mobile hairdressing service isrequired within the community and any potential economic benefits/negatives.Voting RequirementsSimple Majority Required.Date of Report 14 May 2010

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 41 -13.3 APPLICATION FOR A LICENSE TO OCCUPY THE TOWN COMMON - MR HENK VAN EEKAuthorManager Regulatory ServicesDisclosure of Any InterestNilCr T Hargreaves declared an impartiality interest as his wife Mrs M Hargreaves is anoccupier of the Town Common.MovedSecondedCr RidgleyCr PepworthRecommendationThat Council advise Mr Henk Van Eek that it is prepared to grant conditionalapproval for a license to occupy the Town Common subject to;A) The removal of the derelict caravan alongside his occupied site on thetown common within 14 days of the receipt of this advice;B) The occupation of the Town Common being in accordance withconditions specified on the license; andC) The approval of the Minister for Lands.The motion was put forward and declared.Amendment to RecommendationThat Council advise Mr Henk Van Eek that it is prepared to grant conditionalapproval for a license to occupy the Town Common subject to;A) The removal of the derelict caravan alongside his occupied site on thetown common within 3 months of the receipt of this advice;B) The occupation of the Town Common being in accordance withconditions specified on the license; andC) The approval of the Minister for Lands.The motion was put forward and declared.Cr Hargreaves asked to be recorded as voting against the motion.6/1 CarriedPrécisAt its ordinary meeting held on the 26 August 2009, the Shire of Shark Bay Councilassessed an application from Mr Henk Van Eek for a license to occupy the TownCommon and advised that certain works were required before it would further considerhis application. He was granted three months to carry out the works and provide the

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 42 -additional information relative to his occupation of the Common. Over six months hadelapsed and Council had not received any response from Mr Van Eek. In an effort tofinalise this matter the Council carried out an onsite inspection of his occupation of theCommon on the day of the Council meeting held on the 31 March 2010 and resolved torecommend;"That Mr Van Eek be contacted relative to his compliance with previouslyadvised requirements and conditions of occupation of the common."This report now considers a response from Mr Van Eek and recommends that he begranted conditional approval to occupy the Town Common.BackgroundCouncil's inspection of Mr Van Eek's occupation of the Town Common on the 31March 2010 revealed that he had carried out a number of the works previouslyspecified on his assessed application of the 26 August 2009. However, there was anumber of issues of clarification requested from his application that had not beenaddressed and related to the following;a) Would the number of camels on the common remain at twelve (12) on anannual basis.Mr Van Eek's response was that the number of camels on the commonwould not exceed twelve (12) on an annual basis.b) Whether or not it was his intention to fence 3,200m² of the common orcontinue to fee range the camels.Mr Van Eek's response advised that he would not be fencing a largearea of the common, but would like to continue to walk his camelsover the common for an hour daily as he has been doing for some timenow.c) This neighbour on the common had been requested to remove thederelict caravans to the waste disposal site. This had not occurred and oneof these caravans has been moved alongside his occupational site. He hasbeen advised that this caravan is still required to be removed.Mr Van Eek's response has been to request a period of six months grace inremoving the caravan as it is full of hay and at this stage he does not have alternatecover.CommentI believe that the existing occupiers have been given ample time to address theiroccupation of the common and upgrade their facilities to an acceptable standard inorder to be licensed. If they are not prepared to comply with basic requirements foroccupation they should not be licensed.Legal ImplicationsThe Shire of Shark Bay Town Planning Scheme No. 3.Policy ImplicationsAll relevant policies pursuant to Town Planning Scheme.

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 43 -Financial ImplicationsCommitted staff resource to the resolution of the management of the TownCommon.Strategic ImplicationsFuture sustainability of a community land resource.Voting RequirementsSimple Majority Required.Date of Report 11 May 201014.0 BUILDING REPORT14.1 MULTIFUNCTIONAL SPORTS/COMMUNITY CENTRE DEVELOPMENT PROCESSAuthorManager Regulatory ServicesDisclosure of Any InterestNilMovedSecondedCr PepworthCr HargreavesRecommendationThat Council approve the design development budget estimate of $3,459,990.00 toallow the contract for the proposed new Multifunction Sports/Community Centre toprogress to the contract documentation stage and the invitation of tenders.That the motion was put and declared.7/0 CarriedPrécisDesign development of the proposed new multifunctional sports/community centre hasnow been completed based upon schematic design concepts approved by the Counciland referred to the community for comment. Design development has now identifiedthe type and standard of all the building components to be incorporated into theproposed building and based upon that design detail it has enabled the quantitysurveyor to more accurately identify the potential costs prior to proceeding to the nextstages which are contract documentation ready for the invitation of tenders.This report now details the quantity surveyors assessment of potential costs basedupon completed design development and recommends cost saving initiatives from thebuilding design to reflect the budget for the project.BackgroundThe Quantity Surveyors cost analysis is based upon the attached designdevelopment drawings and includes quality components best suited to this region.a. Minimalistic portal beam roof structure.b. Concrete Tilt Panel walls to three metres.c. Reverse cycle air-conditioning.d. Sprung timber floor.

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ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 47 -PROPOSED MULTI-PURPOSE SPORTS CENTREFRANCIS ROAD, SHARK BAYRLB Construction Estimate Comparison ScheduleSection Feb-10 May-10Difference betweenFeb-10 and May-101 Multi-Use CourtPre-Fabricated Buildings $754,400.00 -$754,400.00Substructure $168,700.00 $168,700.00Columns $255,500.00 $295,500.00Roof $163,880.00 $163,880.00External Walls $219,090.00 $219,090.00External Doors $14,000.00 $14,000.00Internal Walls $15,960.00 $15,960.00 $0.00Internal Doors $5,600.00 $5,600.00 $0.00Wall Finishes $24,960.00 $24,960.00 $0.00Floor Finishes $89,585.00 $226,585.00 $137,000.00Ceiling Finishes $89,585.00 $89,585.00 $0.00Fitments $40,000.00 $40,000.00 $0.00Air Conditioning $282,900.00 $282,900.00 $0.00Electric Light and Power $103,730.00 $103,730.00 $0.00Sub-Total$1,406,720.00$1,610,490.00$203,770.002 Facilities / Amenities Building$1,001,360.00$1,001,360.00$0.003 External WorksSite Preparation $52,480.00 $52,480.00 $0.00Roads, Footpaths and Paved Areas $98,910.00 $98,910.00 $0.00Boundary Walls, Fencing and Gates $30,000.00 $30,000.00 $0.00Landscaping and Improvements $20,000.00 $20,000.00 $0.00External Stormwater Drainage $20,000.00 $20,000.00 $0.00External Sewer Drainage $170,000.00 $170,000.00 $0.00External Water Supply $50,000.00 $50,000.00 $0.00External Electrical Light and Power $35,000.00 $35,000.00 $0.00Headworks $97,000.00 $97,000.00 $0.00Sub-Total $573,390.00 $573,390.00 $0.004 Project On CostsPreliminaries $335,000.00 $474,750.00 $139,750.00Builders Margin $130,000.00 $130,000.00 $0.00Contingencies $290,000.00 $290,000.00 $0.00Professional FeesEscalation in CostsSub-Total $755,000.00 $894,750.00 $139,750.00$3,736,470.0 $4,079,990.0TOTALS00Total Difference $343,520.00

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ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 50 -Based upon the design development drawings and identified building components the quantitysurveyor has projected a pre-tender budget of $4,119,990.00 which is $619,990.00 above thepotential budget of $3,500,000.00 and does include additional facilities such as thegymnasium.To address the over budget costs potential savings have been identified in the following areas;Overall Building area has been reduced to effect a saving of $250,000Air conditioning to the common areas of the amenitiesbuilding has been deleted $ 20,000Landscaping, external car park lighting and car park works $100,000Contingencies $290,000Total Potential Budget Savings $660,000Current Projected Budget $4,119,990Potential cost savings $ 660,000Pre-budget tender estimate $3,459,990Available Budget $3,500,000Plan of the project identifying the reduced areas;

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ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 52 -CommentI believe that we can accommodate the area reductions to the building project withoutadversely affecting the usability of the centre. However, I understand the fact that additionalfunds will have to be procured to complete the total project. The gymnasium needs to be reassessedin terms of size, fit-out and whether or not it needs to be an area capable ofaccommodating not only a gym but also other aerobic programs which could beaccommodated within the multi-functional sports centre. The gym should also be consideredoutside this contract as I believe there could be considerable savings on the estimated budgetfigure of $607,000.Legal ImplicationsThe Shire of Shark Bay Town Planning Scheme No. 3.Policy ImplicationsAll relevant policies pursuant to Town Planning Scheme No. 3.Financial ImplicationsManagement structure has still not been identified or future potential operating costs that needto be factored into Council's Plan for the Future.Strategic ImplicationsThis is a great opportunity to acquire major community infrastructure.Voting RequirementsSimple Majority Required.Date of Report 16 May 201015.0 HEALTH REPORTNIL16.0 WORKS REPORTNIL17.0 TOURISM, RECREATION AND CULTURE REPORT17.1 SHARK BAY TOURISM PROMOTIONTO 100Cr McLaughlin left the meeting at 2.58pm and returned at 2.59pm.AuthorActing Chief Executive OfficerDisclosure of Any InterestNil

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 53 -MovedSecondedCr RidgleyCr HanscombeRecommendationThat an extra amount of $100,000 be budgeted for tourism promotion in thenext financial year 2010/2011 and that Council raise its rates to cover theexpenditure.The motion was put forward and declared.Amendment to RecommendationThat an extra amount of $100,000 be allowed for in the draft budget for tourismpromotion in the next financial year 2010/2011.The motion was put forward and declared.3 / 4 LostBackgroundOn Sunday 9 May I attended a public meeting with Tourism and Business operatorsorganised by Councillor Ridgley. There were approximately 30 attendees includingLocal State representative Vince Catania.Cr. Ridgley outlined the down turn in the tourism industry in Shark Bay and explainedthis was a similar trend across Western Australia, which has been estimated at about15%. This can be attributed to many factors including the Global Economic Crisisand the current high value of the Australian dollar.The Shark Bay Discovery / Information centre figures confirms the trend tourism isexperiencing in Shark Bay.Total Takings of the Information Centreexcluding entry into the Interpretive Centre2008-09 2009-10 %July 34,774 45,357 30.43%August 35,082 46,507 32.57%September 46,918 59,777 27.41%October 33,061 43,686 32.14%November 24,933 31,002 24.34%December 21,980 36,939 68.05%January 26,324 31,058 17.98%February 16,137 16,395 1.60%March 25,676 29,000 12.94%April 47,399 46,708 -1.46%MayJuneTotals 312,284 386,428 23.74%As you can see the figures were very strong until February 2010. There is a slightanomaly between March and April due to the timing of Easter being in conjunctionwith the school holidays.

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 54 -Many suggestions came out of the meeting including;• Gascoyne Revitalisation Fund;• Having Skywest changing the destination from Monkey Mia to Shark Bay;• Getting a national airline carrier flying into Shark Bay;• Availing more property for development and sale;• Improving the current marine facilities;• The employment of a Marketing Manager with the ability to lobby politicians,high level public servants and business leaders;• Making sure all promotional material both hard copy and electronic arecorrect;• TV advertisements for the whole region;• Increased Travel agents promotions;At the last meeting of the Shark Bay Discovery Centre, the Manager and I wererequested to provide a report into amalgamating that committee with the Tourismand Business Association, a report has been prepared and will be presented at thenext meeting to be held within the next couple of weeks.The basis of the report is for the amalgamated committee (which would be anadvisory committee to Council) to recommend to Council how best to spend thebudgeted funds from Council and the current Tourism and Business Associationfunds.In 2009/2010 Council budgeted the followingBusiness Association donation $10,000Tourism promotion $16,000Tourism plan update $ 1,000Web site development $5,000Discovery Centre advertising $15,000Promotional Material $15,000Attending travel shows etc. $ 8,000Total $70,000CommentsI think this is a great opportunity for the community to work as a whole for the shortand long term benefit of the community. Tourism is now the backbone of Shark Bayand effects everyone in some way. If funds are spent in an orderly and plannedfashion, there will be a better result overall.Legal ImplicationsNilPolicy ImplicationsNil

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 55 -Financial ImplicationsAn extra $100,000 is budgeted for tourism promotion planning and implication lessany extra rates raised to cover any budgeted expenditure.Strategic ImplicationsNilVoting RequirementsDate of Report 18 May 201018.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN19.0 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION19.1 APPOINTMENT OF AUTHORISING OFFICERS FOR THE SHIRE OF SHARK BAYDO101AuthorSenior Finance OfficerDisclosure of Any InterestNilMovedSecondedCr RidgleyCr PepworthRecommendationThat Council approve the appointment of ;Mr Brian John GalvinMr Michael Colin BeckMr Robert John NickelsMr Roger John HewittMr Steven Paul NikolicMr Peter John TiggemannMr Adam Kenneth WatkinsMr Richard David TowellMr Raymond McMillanTo be authorised officers to undertake Ranger Services in the Shire of SharkBay in accordance with the following legislations;Dog Act and Regulations;Litter Act and Regulations;Animal Welfare Act 2002;Control of Vehicles (Off Road Areas) 1978 and Regulations;

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 56 -Caravan and Camping Ground Act 1995 and Regulations;Dogs (Restricted Breeds) Regulations 2002;Local Government (Miscellaneous Portions) Act 1960;Local Government Act 1995 as delegated, Local Government (Parking forDisabled Persons) Regulations 1998;Shire of Shark Bay Local Laws, only in the municipality of the Shire of SharkBay.That Council also approve the appointment of;Mrs Rhonda Joy MettamMiss Melanie Jane WilsonMrs Dale Phyllis WilsonMs Ann Elaine WheelerMs Michelle Hamilton JamesTo be authorised Dog Registration Officer's for the Shire of Shark Bay.The motion was put forward and declared7/0 CarriedCommentThe report seeks Council's endorsement to authorise officers of the Shire of SharkBay and Council’s volunteer ranger to exercise certain powers in the Shire of SharkBay on behalf of Council.Legal ImplicationsAll relative ActsVoting RequirementsSimple Majority Required.Date of Report 24 May 201019.2 APPOINTMENT OF RECRUITMENT AGENCYMovedSecondedCr McLaughlinCr HanscombeRECOMMENDATIONThat Council appoint WALGA – Workplace Solutions to carry out therecruitment process for a Chief Executive Officer of the Shire of Shark BayThe motion was put forward and declared.7/0 Carried

ORDINARY COUNCIL MINUTES – 26 MAY 2010 - 57 -20.0 MATTERS BEHIND CLOSED DOORSNil21.0 DATE AND TIME OF NEXT MEETINGNEXT COUNCIL MEETING WILL BE HELD ON WEDNESDAY 30 JUNE 2010, IN COUNCILCHAMBERS COMMENCING AT 9.00AM.22.0 CLOSURE OF MEETINGMeeting closed at 3.55pm