Minutes 28-03-01 - Shire of Shark Bay

Minutes of the Ordinary meeting of the Shark Bay Shire Council will be held in the Council Chamber 

Denham on Wednesday 28 March 2001. 

TABLE OF CONTENTS 

1.0 DECLARATION OF OPENING 3 

2.0 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE GRANTED 3 

3.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS ON NOTICE 3 

4.0 PUBLIC QUESTION TIME 3 

5.0 APPLICATIONS FOR LEAVE 4 

6.0 PETITIONS / DEPUTATIONS 4 

7.0 CONFIRMATION OF MINUTES 4 

8.0 ANNOUNCEMENTS OF VISITORS 4 

9.0 ACTING PRESIDENT'S REPORT 4 

10.0 COUNCILLORS' REPORTS 5 

11.0 TOWN PLANNING REPORT 6 

11.1 Application for Development Approval - Mr Donald Stone, Keytime Pty Ltd 6 

Caravan Park, Lot 4 Wannoo 

11.2 Construction of Mobile Telephone Towers - Denham - Complainant David Pearse 10 

11.3 Application for Development P11/2000 - Addition to Bough Shed Restaurant 14 

Monkey Mia 

12.0 BUILDING REPORT 20 

12.1 Staff Housing 20 

12.2 Council Building Maintenance 2001/2002 22 

13.0 HEALTH REPORT 24 

Nil 

14.0 WORKS REPORT 24 

14.1 Works Committee Meeting Minutes 24 

These minutes were confirmed as a true and accurate record at the Ordinary meeting of the Shire of 

Shark Bay held on Thursday 26 April 2001 

____________________________________________

ORDINARY COUNCIL MINUTES - 28 MARCH 2001 Page 2 

15.0 TOURISM, RECREATION AND CULTURE REPORT 39 

15.1 Havelin's Amusements - Carnival 39 

15.2 Ministry for Planning - Coastal Planning Program 39 

15.3 Terra Australia 2001 - Baudin Expedition 41 

15.4 Dampier Plaques 42 

16.0 ADMINISTRATION REPORT 44 

16.1 Western Australian Municipal Association - Association Honours 44 

16.2 RSL - Notice Board 45 

16.3 Denham Water Supply - Saline Water Tariff 46 

16.4 Department of Land Administration - Land Exchange - Monkey Mia Road 47 

16.5 113 Knight Terrace - Extra Telephone Line 48 

16.6 Special Meeting - Single Association 49 

16.7 Telecentre - McCleary's Shell Shop 50 

16.8 Local Laws Reviews 51 

16.9 Cheque Signatories 52 

16.10 McCleary Property - Lots 3 and 4 Knight Terrace Denham 53 

17.0 FINANCE 54 

17.1 Financial Reports to 28 February 2001 54 

17.2 Schedule of Accounts for Payments 56 

17.3 Monkey Mia Jetty Fees - Blue Lagoon Pearls 57 

17.4 Monkey Mia Jetty Fees - Monkey Mia Yacht Charters 58 

17.5 Budget Timetable 2000/01 60 

17.6 Far Western Speedway Championship 61 

18.0 URGENT NEW BUSINESS 62 

18.1 Shark Bay Bowling Club - Application to Vary Condition of Licence 63 

18.2 Shark Bay Film Club - Hall Modifications 65 

18.3 Volunteer Marine Rescue Shark Bay - Boat Pen 66 

19.0 MEMBERS' MOTIONS 67 

20.0 GENERAL BUSINESS 68 

21.0 BUSINESS CLOSED TO MEMBERS OF THE PUBLIC 69 

21.1 Staffing Levels 70 

21.2 Staff Issues 71 

22.0 DATE AND TIME OF NEXT MEETING 71 

22.1 Thursday 26 April 2001 at 9.00 am. 71 

23.0 CLOSURE OF MEETING 71 

24.0 INFORMATION BULLETIN 72 

24.1 Manager Regulatory Services Report 72 

24.2 Building Applications Processed 72 

24.3 Summary of Building Construction Applications 2000/2001 73 

24.4 Community Development Officer's Report 74 

24.5 Other Specific Information Items 76 

24.6 General Information Items 76


Minutes of the Ordinary meeting of the Shark Bay Shire Council will be held in the Council Chamber 

Denham on Wednesday 28 March 2001. 

1.0 DECLARATION OF OPENING 

The Chairperson declared the meeting open at 9.04 am. 

2.0 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE GRANTED 

Present Cr M C Hipper Deputy President/Chairperson 

Cr B W Cane 

Cr H J Crawford 

Cr D O Hoult 

Cr J L Sellenger 

Mr M J Hook 

Mr R R Waddell 

Mrs K M Lane 

Mr G W Tester 

Chief Executive Officer 

Finance and Administration Manager 

Minute Clerk 

Manager Regulatory Services 

Apologies 

Cr S A Gosper 

Leave of Absence Granted Cr L R Moss President 

3.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS ON NOTICE 

Nil 

4.0 PUBLIC QUESTION TIME 

The public question time opened at 9.05 am. 

Mr Dave Pearse said he had intended to discuss mobile phone towers but had observed 

inclusion of this issue (Item 11.2) on the agenda. He stated he was interested to see how it 

unfolds. 

Mrs Dianne Bellottie addressed the meeting re the vesting of Reserve 55327 in the 

Yadgalah Aboriginal Corporation. Mrs Bellottie stated that at the February Council meeting 

the issue of a 21 year lease had not been discussed by Council. When queried by 

Councillors Mrs Bellottie advised that although the Corporation would be interested in 

obtaining freehold land west of the mini golf complex, a 21 year lease was suitable tenure 

for grant monies to be received by the Yadgalah Aboriginal Corporation to upgrade the mini 

golf facility. 

Mr Darren Capewell said that the Yadgalah Aboriginal Corporation Business Plan, which 

identified option for the Corporation, had been mentioned to Council at a previous meeting. 

Mr Capewell then presented a copy of the Yadgalah Aboriginal Corporation Community 

Development and Business Plan 2000-2004 to Council commented that he hoped Council 

and the Corporation could work together on some of the issues in the document. He stated 

that one example was the recent Council support for the rock wall feature at the mini golf 

complex which had enabled the Corporation to employ people to obtain skills for their future 

development/benefit.. Mr Capewell stated he would welcome any Council members or the 

Chief Executive Officer if they wished to discuss items contained in the document. The 

Chief Executive Officer replied that his door was always open and if there were any issues 

to be discussed/resolved he asked that the Corporation contact him.


Mr Errol Bartlett-Torr spoke re his request for a black wall in the hall to assist with film 

presentations outlining the benefits if this request was granted. When queried he replied 

that black drapes were too expensive. 

There being no further questions the public question time closed at 9.16 am. 

5.0 APPLICATIONS FOR LEAVE 

Nil 

6.0 PETITIONS / DEPUTATIONS 

Nil 

7.0 CONFIRMATION OF MINUTES 

7.1 Confirmation of the Minutes of the Ordinary Council meeting held on 28 February 2001. 

Moved Cr Cane 

Seconded Cr Hoult 

That the minutes of the Ordinary Council meeting held on 28 February 2001, as 

circulated to all Councillors, be confirmed as a true and accurate record. 

CARRIED UNANIMOUSLY 

8.0 ANNOUNCEMENTS / VISITORS 

The Chairperson, Cr M Hipper, advised that Mrs Hilary Currie would join Council for morning 

tea and present a duplicate of the cross stitch of the Shire emblem which Mrs Currie had 

sewn as part of the WA Community Centenary Project. The Project was a Federation Quilt 

Wallhanging which depicted an event important in the history and development of the 

Gascoyne Region. 

9.0 ACTING PRESIDENT’S REPORT 

* 6 March - Meeting with Mr Gary Clark, Ministry of Sport and Recreation (Gascoyne) in 

Carnarvon 

* 9 March - Meeting with Mr Barry Haase, Member for Kalgoorlie, re the World Heritage 

Interpretive Centre. 

* 23 March - Meeting with Hon Tom Stephens, Minister for the Kimberley, Pilbara and 

Gascoyne, and the Chief Executive Officer. Issues discussed included the World 

Heritage Interpretive Centre, marina, recreational fishing, housing, the Community 

Resource Centre, lease/extensions to Monkey Mia Dolphin Resort, WA Ocean Park 

aquaculture project, Blue Lagoon Pearls licence extension and Water Corporation 

issues. 

The Chief Executive Officer stated that the invitation from the Minister was for the 

President and Chief Executive Officer only and that other Councillors had not been 

advised due to this stipulation. Cr Sellenger replied that he had met with the Minister 

who had expressed concern that his meeting had not been with the full Council. The 

Chairperson advised that the meeting had been organised by the Gascoyne 

Development Commission and reiterated the Chief Executive Officer's comment that 

it was strictly for the President and Chief Executive Officer. 

Councillors agreed that all Councillors should be advised of meetings and invited to 

attend if available and resolved the Chief Executive Officer write to the Minister 

apologising for the confusion.


* 23 March - Public meeting re Air Services Study for the Gascoyne. Issues included 

price of airfares, inconsistency of service, etc. 

* 24 March - Meeting with Chief Executive Officer and Mr Bob Cain and Mr Bob Mason 

of Futures International (organised by Gascoyne Development Commission) re the Air 

Services Study for the Gascoyne. Cr Hipper expressed disappointment that no other 

Councillors attended the meeting in the Council Chambers. 

Councillors expressed concern that Mr Bob Mason, ex Manager of Skywest Airlines, 

may be too close to the subject. Comment was made that Western Airlines were 

looking at providing a 20 seat daily service Perth to Exmouth and return. Councillors 

agreed that air services were vital to the tourism market for the Gascoyne. 

10.0 COUNCILLORS’ REPORTS 

10.1 CR H J CRAWFORD 

* 6 March - Regional Road Group and Country Shire Councils' Association (CSCA) 

meeting in Carnarvon. 

Regional Road Group - Black Spot funding for Hughes/Brockman Streets approved 

but not successful in having Woodleigh-Byro Road included, however due to criteria it 

may be possible to have this road included later. 

CSCA - Mr Cammack of MRWA spoke re signs on roadworks. This meeting was also 

attended by the Works Supervisor and Country Supervisor. Attendees commented on 

the impracticality of the law in this regard. Cr Crawford stated the issue of staff 

training to comply with the legal requirements had been discussed at the Works 

Committee meeting the previous night. 

* 23 March - Agriculture Protection Board Regional Advisory Committee meeting in 

Carnarvon. Issues included non staff availability in Carnarvon (currently dealing with 

officer in Esperance), and requirements for baiting prior to receipt of approval. 

* 27 March - Works Committee meeting 

Cr Crawford commented on the works completed and in progress for upgrading of the 

Overlander tennis courts. 

10.2 CR B W CANE 

* 28 February - Visited WA Ocean Park following February Council meeting. Discussed 

Snapper breeding program success and Fisheries WA requirements. 

* Early March - Meeting with Paul Totino and Betty Davis of Gascoyne Health Services 

re health issues in Shark Bay. 


10.3 CR D O HOULT 

* 1 March - On site meeting with Works Supervisor and CALM officers at Monkey Mia 

re relocation of boat ramp. Cr Hoult suggested this would be some time away due to 

the high tides at present. 

* 19 March - Townscape Committee meeting 


10.4 CR J L SELLENGER 

* Commented on Baudin plaques and not being invited to attend laying of plaques on 

Dirk Hartog Island at Dampier Landing. 

* Suggested kangaroo warning signs required on Shark Bay Road at Hamelin Pool 

Station boundary and 8-10 kilometres past the boundary. Comment was made that it


may be detrimental to specify a distance on the signs as travellers may become less 

vigilant once past this range. 

* Asked when Monkey Mia facility would be opened. Advised that CALM have not said 

when this would occur. 

11.0 TOWN PLANNING REPORT 

11.1 APPLICATION FOR DEVELOPMENT APPROVAL - MR DONALD STONE, KEYTIME TO 105.01 

PTY LTD - CARAVAN PARK, LOT 4 WANNOO 

Author 

Manager Regulatory Services. 

Disclosure of Any Interest 

Nil. 

Background 

The applicant, owner/operator of Billabong Hotel situated upon Lot 3 Wannoo, has 

submitted a proposal to develop Lot 4 Wannoo by establishing a 50 bay Transit Park which 

will be developed in two stages - 

Stage 1 - 30 bays in year 1 

Stage 2 - 20 bays within following two years 

Mr Stone has also indicated that he wishes to develop a fuel outlet upon this site as part of 

his proposed development. Please consult attached legal opinion in regard to the fuel outlet 

proposal.


Development Application - Lot 4 Wannoo, Caravan Park - Fuel Outlet 

We refer to your facsimile dated 16 February 2001, which sought our advice as to whether a fuel 

outlet could be given planning approval as an incidental use to a proposed caravan park development 

at Lot 4 Wannoo. 

BACKGROUND 

Keytime Pty Ltd has submitted a development application to the Shire of Shark Bay for a proposed 

caravan park at Lot 4 Wannoo. The proposed Caravan Park incudes 50 caravan bays to be developed 

in two stages. Indicated on the site plan submitted with this application is a proposal to include a 

fuel outlet as part of the development. The proposed fuel outlet consists of two fuel bowsers, an 

autogas facility, and a fuel control office. 

In accordance with the Shire of Shark Bay Town Planning Scheme No 2, the subject site is zoned 

"Caravan Park". In accordance with Table No 1 of the Scheme, the development of a caravan park in 

this zone is permitted only with Council approval. Unless it can be considered incidental to the 

dominant use of the land, the use of the land in this zone for the purposes of a service/petrol filling 

station is prohibited. 

The Shire assumes hat the proposed fuel outlets are for the use of both the patrons of the proposed 

Caravan Park and the general public. This assumption is supported by the location of the proposed 

facility being adjacent to the North West Coastal Highway. Such a location an give rise to easy 

access for both vehicles from within the Caravan Park and from the Highway itself. 

INCIDENTAL USES 

For the reasons set out below, we consider that the proposed fuel outlet can not be considered an 

incidental use to the Caravan Park. 

The issue of whether or not a use is incidental has been discussed in a number of cases. In the case of 

Foodbarn Pty Ltd v Solicitor General (1975) 32LGRA 137, Glass J said, 

"If any one purpose operating in a way which is independent and not merely incidental to other 

purposes is prohibited, it is immaterial that it may be overshadowed by the others whether in terms of 

income generated, space occupied or ratio of staff engaged. The ordinance is nonetheless disobeyed." 

(at p.161) 

This principle has been applied by the High Court in Lizzio and Another v The Council of the 

Municipality of Ryde (1983) 155 CLR211. It is particularly relevant in situations where the 

premises are used for two or more purposes, and neither is clearly ancillary or subordinate to the 

other. 

In the case of Enoka v Shire of Northampton (1996) 15 AR483, the Supreme Court of WA expanded 

further on the meaning of an incidental use. Steytler J (at p.491) gave the word 'incidental' its 

ordinary and natural meaning, that being, 'something "occurring or liable to occur in fortuitous or 

subordinate conjunction with some thing else" '. 

In all the cases, the court has considered it a question of fact and degree as to whether one use is 

subservient/incidental to another. For example, on the facts of Enoka, Steytler J found that a panel 

beating business was capable of being a self-contained business, and therefore could not be considered 

an incidental use to a service station (at p.491). 

In this case, if the fuel outlet is to be used by the general public, it is possible that it will not need to 

rely on the Caravan park to sustain business. In our view, it may be inferred from the development 

application that the fuel outlet will be operating in a manner that is independent from, and not 

subservient to the operation of the Caravan Park. This inference can be drawn from both the scale of 

the proposed outlet, and its location. It is our opinion that the fuel outlet use cannot be considered as 

an incidental use to the Caravan Park. Accordingly, the proposed fuel outlet can not be granted 

planning consent, as it is a prohibited use in the caravan park zone. 

Recent advice from DOLA has indicated that Mr Stone is now the freehold owner of Lot 4 

Wannoo. DOLA has sold Lot 4 Wannoo conditional on Mr Stone amalgamating Lot 3 

Wannoo with Lot 4 Wannoo.


At present Lot 4 Wannoo is zoned Special Use Caravan park, and Lot 3 Wannoo is zoned 

Special Use Hotel, under Town Planning Scheme No 2. 

Comment 

When Lots 3 and 4 Wannoo are eventually amalgamated their individual zonings will 

remain, even in the absence of a cadastral boundary. 

Matters to be taken into consideration in planning for the development of Transit Parks are 

as follows - 

Objective - to provide short term accommodation for tourists which complement existing 

tourist and recreation facilities, ie Billabong Hotel. 

Visual Impact and Amenity - caravan parks have a pronounced repetitive image. The 

impact of a caravan park on landscape character and visual amenity will therefore be an 

important consideration. Vegetation buffers and landscaping will be important in integrating 

the caravan park into the landscape and in providing screening from surrounding land uses 

as well as reducing visual and noise impacts and providing privacy for park users. 

Topography, Drainage and Soils - caravan parks should not be permitted in areas of 

potential risk from flooding or waterlogging. The applicant has stated verbally that he 

intends importing fill to the proposed site to eliminate ponding of water and to redirect 

stormwater to a more appropriate site. Internal roads are intended to be unsealed. 

Utility Services, including a suitable electricity supply, telephone service, potable water 

supply and an on site waste water disposal system are to be provided. Suitable internal 

lighting facilities are also required. Fire fighting equipment should also be provided. 

As indicated in Council's legal advise, the proposed fuel outlet cannot be granted planning 

consent s it is a prohibited use in the caravan park zone. Mr Stone has indicated verbally 

that he may never develop the fuel outlet, however he would like the ability to provide a fuel 

outlet should be desire to do so in the future. 

Legal Implications 

Caravan Parks and Camping Grounds Act and Regulations. 

Health Act and Regulations. 

Building Regulations 1988. 

Town Planning Scheme No 2 (as amended). 

Policy Implications 

Nil. 

Financial Implications 

Nil. 

Strategic Implications 

Provides short term accommodation for tourists in a location which compliments existing 

tourist facilities. 

Recommendation 

That the proposed Transit Park situated at Lot 4 Wannoo, North West Coastal 

Highway, to be owned and operated by Mr Donald Stone, be approved with the 

exception of the fuel outlet subject to the following conditions - 

1 Development to be consistent with the Caravan Parks and Camping Grounds 

Act and Regulations. 

2 To be used for the purpose of a Transit Caravan Park.


3 To be developed in accordance with the endorsed plan but upon and subject to 

the following condition - installation of fuel outlet not permitted. 

4 Compliance in all respects with the Building Regulations 1989 (as amended). 

Two sets of working drawings and specifications are required to be submitted 

with the building application. 

5 The layout of the site and the size of the proposed buildings and works shown 

on the endorsed plan shall not be altered for any reason without the consent of 

the Shire’s Planning Officer. 

6 The consent of Council being sought and obtained prior to any change of use 

of the premises. 

7 All exterior metal cladding, including the roof, shall be of patent pre-treated 

finish, such as Colorbond, to the satisfaction of the Shire’s Planning Officer. 

8 Landscaping to be installed in accordance with drawings submitted on 1 

January 2001 for approval. Such landscaping to be maintained to the 

satisfaction of Council. 

9 Vehicle and caravan parking spaces to be provided with adequate and 

approved access. 

10 The use hereby permitted shall comply with the definition of Caravan Park 

as contained in the Shire of Shark Bay’s Town Planning Scheme No 2 (as 

amended). 

11 Site to be contoured to promote adequate drainage and prevent waterlogging. 

12 Onsite effluent disposal system to be provide in accordance with Health 

Department of WA requirements. 

13 No advertising sign shall be erected without the further approval of the Shire of 

Shark Bay. 

14 All landscaping and site works to be completed prior to the occupation of the 

premises. 

15 Compliance with all aspects of the Health Act 1911 (as amended). 

16 Compliance with Council’s Trade Waste Disposal requirements. 

17 The provision of trade waste storage facilities to a design approved by Council. 

18 The driveways, crossings, and parking areas shall be constructed, sealed and 

drained in accordance with plans and specifications approved by the Shire’s 

Engineering Officer. 

19 Vehicle access driveways to be hardstand and drained to the satisfaction of 

Council. 

20 The loading and off-loading of vehicles to be carried out within the confines of 

the property. 

21 Gardens to be retained and maintained in a neat condition where practicable. 

22 An application to be made for any signs proposed to be erected on the site. 

23 Fencing of the site to be carried out to the Shire Building Surveyor’s 

satisfaction. 

24 Design and materials used in the building and fencing to be to the satisfaction 

of the Shire’s Planning Officer and Building Surveyor. 

25 Arrangements satisfactory to the Shire’s Engineering Officer to be made for the 

storage and collection of garbage container.


26 Approval from Main Roads Western Australia required for access from North 

West Coastal Highway. 

This approval is valid for 2 years from the date of approval. All conditions of 

approval are required to be met within this time period. 

Note - Failure to complete conditions of approval or commencement of development 

within the 2 year approval period will result in the approval becoming invalid 

and a new application will be required to be lodged. 

Appeals 

Any applicant who is aggrieved by any decision made or deemed to have been made 

by Council exercising any of the discretionary powers available to it under this 

Scheme may appeal, in accordance with Part V of the Act, to the Honourable Minister 

for Planning or to the Town Planning Appeal Tribunal. 

Voting Requirements 

Simple Majority Required. 

Date of Report 19 March 2001 

Moved Cr Crawford 


That the recommendation be adopted. 


11.2 CONSTRUCTION OF MOBILE TELEPHONE TOWERS - DENHAM TE 100 

COMPLAINANT DAVID PEARSE 

Author 



Nil. 

Background 

A consulting company for Vodafone has from time to time enquired about possible locations 

for the construction of a new 60 metre tall mobile telephone tower. This is because there is 

no space available for Vodafone to co-locate on the existing Telstra tower within the 

Denham townsite. 

Mr Pearse has recently become aware of Vodafone's enquiries in relation to establishing a 

mobile telephone tower adjacent his industrial lot at 29 (Lot 323) Vlamingh Crecent. 

Correspondence has been received from Mr Pearse outlining various concerns in relation to 

the health impacts such a facility may have on people working in the light industrial area, 

and he has also provided technical information in relation to this matter for Council's 

consideration. 

Mr Pearse has suggested Council adopt a policy of prudent avoidance in relation to the 

positioning of mobile telephone towers in the Denham townsite. 

As we discussed in your office and on the phone, it has come to my attention that the Vodaphone 

company is interested in the construction of a sixty metre tall mobile phone tower within the 

Denham town site. 

While the imminent proposal effects me immediately, it is also of concern that, if no dealt with in a 

fair and careful manner ,similar problems will continue to appear, disrupting the planning 

confidence of others and becoming an ongoing problem for the community and the Shire.


I certainly do not intend continuing with the submission of plans, or the construction phase of my 

project until this situation is resolved. 

The preferred base station site, as you know, is in the light industrial area. 

While everyone I've spoken to agrees that it is unsafe to contemplate such a structure in a residential 

zone and most agree that no part of the town site should be treated differently, it alarms me to find 

that some would suggest people working, or intending to work, or intending their children to work in 

the LIA, should not be considered important to the equation. 

I believe it is inappropriate to undermine the health and investments of any citizen, under any 

circumstance and, to avoid serious health consequences and possible litigation, it would be best if the 

shire adopt a policy of PRUDENT AVOIDANCE. 

In the absence of legislation or co-operation between neighbours, I would suggest it is the 

responsibility of the local shire to research the possibilities, liaise with the population and formulate a 

local guideline for the acceptable location of microwave base stations. 

It seems that a general rule of a minimum 300 metre "buffer zone" is emerging among shires 

Australia wide and, while I think the abundance of vacant land surrounding Denham gives Council 

the important opportunity to create a much safer precedent, it is at least a starting point for the 

discussion. 

Formulation and adoption of an accurate policy would allow landholders to plan their developments 

within a framework, confident that their health and investment is unlikely to be devalued by a 

financial decision which offers them no benefit and is beyond their control. 

Such a policy would also allow Council to deal decisively and fairly with building applications for 

base stations from any phone, radio or television company in the future. 

Although research into the effects of phone towers, radio/television towers and power lines on 

humans seems to be discouraged by phone companies and other financially interested parties, 

evidence is slowly merging that the repercussions could be profound. 

A good source of this information for any interested person is at: www.ssec.org.au/emraa 

If mobile phone towers are considered important, sites need to be found where they can not be seen to 

pose any threat to the people who wish to live and/or work in the Shire of Shark Bay, now or in the 

future.


Comment 

At present Council's Town Planning Scheme No 2 (as amended) indicates that Radio/ 

Television Installation is an AA Use in an Industrial Zone which is a use that Council may, at 

its discretion, permit pursuant to this Scheme. 

As no development application has yet been received by Council from Vodafone or its 

consultants, the Denham Structure Plan has been consulted in an attempt to locate a 

suitable site that is unlikely to impact on present or future townsite uses in relation to the 

siting of mobile telephone towers. 

The most suitable site is considered to be within the Recreation Reserve bordered by 

Dampier Road and Monkey Mia Road. This site is considered appropriate for the following 

reasons - 

1 Unlikely to impact negatively on townsite uses now or in the future. 

2 Power accessible. 

3 The suggested policy of prudent avoidance incorporating a 300 metre buffer zone is 

achievable. 


The suggested site may avoid future possibilities of litigation due to possible negative health 

impacts on Denham residents.



Council does not at present have a policy in relation to the siting of mobile telephone towers, 

however it is worthy of consideration in order to provide guidance to companies wishing to 

establish mobile telephone towers adjacent the Denham townsite. 


Nil. 


Suggested siting of mobile telephone tower is compatible with Denham Townsite Structure 

Plan (see attached plan). 


That Council advise any future developer of mobile telephone tower sites that the 

only acceptable location within the Denham townsite is within the Recreation 

Reserve bordered by Dampier Road and Monkey Mia Road that incorporates a 300 

metre buffer zone around the installation from any boundary or road. 




Councillors supported the concept of erecting mobile telephone towers away from 

residential/industrial areas. A lengthy discussion ensued on possible locations for the tower. 

General consensus was that additional towers should be in close proximity to the existing 

Telstra tower.



Seconded Cr Cane 

1 That Council investigate with DOLA the availability of land east of the current 

Telstra site for future communication towers. 

2 That Council not allow communication towers to be erected in industrial or 

residential areas. 


11.3 APPLICATION FOR DEVELOPMENT P11/2000 - ADDITION TO BOUGH SHED TO 105.01 

RESTAURANT, MONKEY MIA 

Author 



Nil. 

Background 

At Council's Ordinary meeting held 15 December 2000, Council considered a development 

application from the Monkey Mia Dolphin Resort (Mr Graeme Robertson). The development 

was essentially a series of additions to the existing Bough Shed Restaurant, a new kitchen, 

toilets and café section. 

Section 2 of Council's Development Conditions stated - To be developed in accordance with 

the endorsed plan but upon and subject to the following condition - floor level to be not less 

than 3.0 AHD (100 year flood/storm surge + 500 mm). 

The proponents were not happy with this requirement as it would result in a building with two 

different floor levels. Discussion ensued as to the validity of Council being indemnified 

against any future legal action by approving development at the existing ground levels while 

relying on an indemnity provided by the proponent. 

Council resolved as follows - That a legal opinion and advice be obtained s to the validity of 

an indemnity that indemnifies Council from litigation by approving a floor level at a height 

significantly less than the recommended height of 3.0 metres AHD in regard to the proposed 

additions to the Bough Shed Restaurant at Monkey Mia and that all costs associated with 

obtaining such legal opinion and advice be borne by the applicant. 

An opinion was been obtained from Council's Solicitors which was also forwarded to the 

proponents legal representative. Discussions between the two Solicitors did not resulted in 

any further change in the advice originally forwarded to Council by Minter Ellison. 

Monkey Mia Bough Shed Restaurant Addition 

We refer to your facsimile dated 6 February 2001, which sought our advice as to whether it is 

acceptable for Council to approve the Monkey Mia Bough Shed Restaurant Addition (proposed 

development) whilst relying on an indemnity provided by Monkey Mia Resorts Pty Ltd (the owner). 

BACKGROUND 

In May 2000 Council approved the demolition of the existing building and the development of a new 

Restaurant and licensed Bar at Monkey Mia subject to conditions. One of the conditions required 

that the floor level of this development be not less than 3.0 metres AHD (100 year flood/storm surge 

+ 500 mm). Since this approval was granted the owner of the Bough Shed Restaurant has submitted 

a new application to extend the existing building rather than demolish it. The application submitted 

proposes that the floor level of the new addition be the same as that of the existing building. 

Council is aware that due to potential flooding in the area, it is proper planning to require that the 

floor level of the proposed development be no less than 3.0 metres AHD. At a Council meeting in 

December 2000 this issue was discussed. The minutes of this meeting (unconfirmed) suggest that


the applicant and owner may have concerns that such a condition of approval would raise 

complications in terms of building design. In a letter dated 25 th January 2001, the owner has offered 

to 'indemnify the Shire of Shark Bay for an cost or damage which may be incurred by the Shire 

through the Shire approval of the kitchen, as proposed, being at the floor level of the existing kitchen'. 

Your facsimile and the accompanying Ordinary Council Minutes from the 15 th December 2000 

(unconfirmed), indicate that Council has concerns about the validity of a deed of indemnity that 

indemnifies the Shire against litigation that may arise by any approval of the proposed development 

with a floor level at a height significantly less than the recommended height of 3.0 metres AHD. 

1 INDEMNITY 

For the reasons set out below, we consider that an indemnity of the kind proposed would probably 

not be effective. 

1.1 Legislation 

The Shire of Shark Bay Town Planning Scheme No 2 (District Zoning Scheme) does not expressly 

allow the Council to obtain an indemnity from an owner in relation to a development approval. 

Council should also keep in mind that Clause 2.3 of the Scheme states that - 

'In considering any such application, Council shall have regard to - 

(i) 

(ii) 

the objectives and provisions of this Scheme; 

the orderly and proper planning of land within the Scheme Area;' 

These factors do not in their terms, encompass the proposed indemnification of the Council as a 

relevant consideration. 

1.2 Case law 

There are numerous cases involving local authorities that have received applications from owners 

who wished to build or extend building located in flood prone areas. The local authorities in these 

cases proposed to grant approvals with the condition that the owners sign an indemnity releasing 

them from liability for any damages that may result. Demco Machinery co Pty Ltd v Parramatta 

City Council (1983) 8 APA 341 was a decision by the Land and Environment Court of New South 

Wales which dealt with an applicant who proposed alterations to existing buildings which were 

prone to flooding. The respondence local planning authority was prepared to consent but subject to 

certain conditions, including a condition requiring a deed of indemnifying the Council 'against all 

claims for damages, which might be made against [it] as a result of the flooding on the subject 

premises'. The Council sought the indemnity because of a genuine fear that legal liability might be 

incurred as a result of granting consent in respect of land known to be flood prone. 

The Court held that the conditions were beyond the Council's power because they did not reasonably 

relate to the proposed development or give effect to a planning policy or purpose. At p.350 of the 

report, Senior Assessor Bignold said - 

'Even assuming that the respondent's apprehensions of incurring legal liability by virtue of 

the grant of development consent in respect of flood prone land are well founded (recent cases 

suggest that a public authority will be held liable if it negligently executes a statutory duty of 

considering and approving building applications); (see Sutherland Shire Council v Heyman 

[1982] 2 NSWLR 618, 50 LGRA 64; Wollongong City Council v Fregman [1982] 1 

NSWLR 244, 46 LGRA 391; Dennis v Charnwood Borough Council [1982] 3 WLR 

1064; and Carosella v Ginos & Gilbert Pty Ltd [1981) 27 SASR 515, 46 LGRA 51); the 

court is unable to agree that the disputed conditions are justified in the circumstances of this 

case. Essentially this is a conclusion that the disputed conditions (requiring indemnification 

of the respondence) are ultra vires either for the reason that they do not reasonably relate to the 

approved development or that they do not give effect to a planning policy or purpose.' 

The Court went on to conclude that it would also be contrary to public policy to permit a public 

authority to seek an indemnity while carrying out its statutory duties - 

'Moreover, it would be contrary to public policy for this court to sanction any attempt by a 

public authority to execute its statutory duty by reference to considerations of its own 

indemnification and protection against the legal consequences of an actionable (for example: 

negligent) execution of that duty. Thus the proper approach for the respondent in 

determining a development application conformably to s.90 of the Environmental Planning


and Assessment Act is to consider that matter independently of an unimpeded by 

considerations of any actionability of its conduct by virtue of a negligent execution of that 

duty or other breach of that duty. Indeed, considerations such as appropriate indemnification 

are likely to involve a substantial risk of an improper or injudicious execution of statutory 

duty or a breach of that duty' (at 350). 

The findings in Demco Machinery were cited with approval and have been applied in a number of 

subsequent cases. These include Galandon Pty Ltd v Narrabri Shire Council (1983) 51 LGRA5; 

Emmanolides & Another v Blacktown City Council (1984) 20 APA 395; Denis Leech & 

Associates Pty Ltd and Another v Warringah Shire Council (1988) 35 APA 361; and Dylgrow 

Pty Ltd v MacLean Shire Council (1990) 40 APA 199. 

Other authorities, preceding Demco Machinery, found on grounds other than public policy, that 

the requirements of an indemnity by a local authority is ultra vires. Roberts v City of Mt Gambier 

(1979) 23 SASR 466; 42 LGRA 89 is a decision of a single judge of the south Australian Supreme 

Court. The appellant in this case sought a permit to alter an existing shop from the local planning 

authority. One of the conditions required the applicant to indemnify the 'Council against any future 

claim for compensation in the event of roadwidening as a consequence of this approval'. Wells J held 

that a requirement of indemnity in regard to a planning decision to widen the road was wholly 

opposed to the legislative intention of the town planning legislation and was therefore ultra vires. 

Highett Pty Ltd v Noosa Shire Council (1981) 4 APA 69 applied Roberts v City of Mt Gambier 

and held that an indemnity sought by Council in regard to planning permission to build on a 

possible landslide area was ultra vires. 

There have been some cases that support the validity of conditions requiring the provision of an 

indemnity. However, in our view, the stronger line of authority is that established by Demco 

Machinery which holds that it is ultra vires and contrary to public policy for a public authority to 

carry out a statutory duty by reference to considerations of its own indemnification and protection 

against the legal consequences of a negligent execution of that duty. It is our opinion that the Shire 

could not validly rely on an indemnity from owners of land seeking development approval. 

THE DEED OF INDEMNITY 

Even if Council was minded to accept the provision of an indemnity in this matter, it is our opinion 

that the deed of indemnity, dated 25 January 2001, and signed for an on behalf of Monkey Mia 

Dolphin Resort Pty Ltd is not sufficient. As indicated by the floor plan and Council minutes 

attached to your letter (dated 6 February 2001), the proposed addition to the Bough Shed Restaurant 

includes a new kitchen, new toilets, new café section (notated as 'casual dining' on the floor plan) 

and incidentals. The deed of indemnity expressly limits the shire's indemnification to the proposed 

new kitchen. It does not seek to indemnify the Shire against any liability arising from any claim 

whatsoever for any cost or damage which may be incurred by the Shire should it approve any other 

elements of the proposed addition, ie toilets, café and incidentals. 

SUMMARY 

In the event that Council should approve the proposed additions to the Bough Shed Restaurant with 

floor levels below the predicted storm surge level of 3.0 metres AHD, it is our opinion that the Shire's 

reliance on an indemnity from the owner would probably not be effective. We there fore advise 

against accepting any indemnity in the determination of the application. 

If, notwithstanding our advice, Council is prepared to accept indemnification from Monkey Mia 

Dolphin Resort Pty ltd, we would advise the Shire to seek further legal advice prior to deciding upon 

the development application and issuing an approval. 

Legal advice should also be sought regarding the content of any deed of indemnity. 

If you wish to discuss any of the matters referred to above, or require any further assistance, please 

contact Graham Castledine or Anna Grage. 

In summary it is ultra vires and contrary to public policy for a Public Authority to carry out a 

statutory duty by reference to considerations of its own indemnification and protection 

against the legal consequences of a negligent execution of that duty. It is Council's 

Solicitor's opinion that the Shire of Shark Bay could not validly rely on an indemnity from the 

owners of the land seeking development approval.


The Deed of Indemnity provided to Council by the proponents was limited to the kitchen only 

and did not seek to indemnify Council against liability arising from any other stage of the 

development. 

This matter was considered at Council's Ordinary meeting held on 28 February 2001. After 

due consideration of this matter Council resolved that it lay on the table until the March 

Ordinary meeting of Council. 

During March Council has received a facsimile from Mr Graeme Robertson, Director of the 

Monkey Mia Dolphin Resort. 

RE: BOUGH SHED RESTAURANT KITCHEN EXTENSION 

We have a letter from our insurance company confirming that the kitchen would still be covered by 

our cyclone/storm surge policy if built at the same level as the restaurant. The Council would be 

aware that we certainly cannot claim damages against the Council if at the same time we are being 

paid out by the insurance company. 

The issue has been brought to our attention that the workers compensation and general Work Safe 

coverage would be detrimentally affected with staff having to carry hot plates up and down ramps to 

get to a kitchen at a higher level. So the practicalities in this regard dictate that the kitchen must be 

on the same level as the existing restaurant. 

Our solicitor, Mr Camarri, has spoken at length with your legal advisers, who were to get back 

directly to you with the contents of those deliberations and I assume this has happened. 

Finally, I think we are making too much of this liability issue, when: 

(a) an insurance company covers the process anyway and 

(b) if the Council thinks they are liable because they have given the green light for a kitchen to be 

at the same level as the existing buildings, when all the existing buildings are at the same level 

that was first dictated by the Council.


So are we now saying that the Council is liable for all of our buildings under the first development 

application? Obviously not, so we cannot have two rules. 

I seek the Council's normal common sense approach to approving the kitchen at the level fo the 

existing restaurant with the proviso, if seen fit, that the approval is given but no liability will be 

taken by the Council. 

When we proceed with that development application, clearly the condition and acceptance has been 

understood by both parties. 

I therefore urge the Council to give a positive decision and let us get on with replacing the kitchen as 

soon as possible. 

Mr Robertson's comments have been forwarded to Council's solicitors requesting written 

advice on the matters raised in Mr Robertson's correspondence, so as Council may make 

an informed decision on these matters. 

Council's solicitors' advice is below. 

Bough Shed Restaurant Kitchen Extension 

We refer to your letter dated 20 March 2001 which attaches a copy of a letter from Mr Graham 

Robertson of the same date. 

Our advice has been sought in relation to issues raised in Mr Robertson's letter. In essence Mr 

Robertson makes the following claims. 

1 If flood damage occurs, the owner would make a claim under its insurance policy and 

this would prevent a claim being made against the Shire. 

2 The need for staff to carry hot plates up and down ramps to access the kitchen would 

have a detrimental impact on the owner's workers' compensation and Work Safe coverage. 

3 As the owner would not regard the Shire as being liable for flood damage to other 

buildings previously approved by the Shire, it would not adopt a different position in relation 

to flood damage should it occur to the kitchen. 

The significance of these issues must be considered having regard to their relevance to the exercise of 

the Shire's discretionary planning powers. As advised in our letter dated 13 February 2001, the 

Shire cannot validly exercise its planning powers by reference to considerations of its own 

indemnification and protection against the legal consequences of a negligent exercise of those powers. 

This has two relevant consequences for the Shire in dealing with the application to renovate the 

restaurant. 

1 The potential for a future negligence action against the shire, if the kitchen is damaged by 

flooding, is not relevant to the Shire's consideration of the planning merits of the proposal. It 

is for the Shire to consider whether that potential warrants refusal of an approval on planning 

grounds or the imposition of a condition such as that imposed on its previous planning 

approval which required the floor level to be 3.0 metres AHD or more. 

2 The Shire cannot validly impose a planning condition requiring an indemnity to be provided 

protecting the Shire from a future negligence action. 

None of the issues raised by Mr Robertson alters the position with respect to either matter. His 

comment about the owner's ability to make simultaneous claims against the Shire and under its 

insurance policy relates to the likelihood that the owner would bring a negligence action against the 

Shire in the event of flooding. The possibility of legal proceedings is not relevant to the Shire's 

consideration of the owner's application. In any event, Mr Robertson's statement may be incorrect. 

The owner's insurance policy may give its insurer the subrogated right to take proceedings against 

the Shire in the owner's name in the event the owner makes a claim under the policy. In addition, 

the land may subsequently be sold to another owner who is not insured against that risk. 

The nature of the claimed impact on the owner's workers' compensation and Work Safe coverage is 

not specified. Such impact appears entirely speculative in nature. If the concern is that premiums 

will escalate because of a risk assessment of the ramp or through a claim made following an accident,


it is not a matter relevant to the exercise of the Shire's planning powers. It is an issue which the 

owner should consider in deciding whether or not to proceed with the proposal should approval be 

granted. 

Whether or not the owner would regard the Shire as liable for flood damage to the kitchen or any 

other approved building forming part of the resort is not relevant to the Shire's consideration of the 

proposal. Again, this concerns the likelihood of future legal proceedings against the Shire. The issue 

does not concern any planning aspect of the proposal and is, therefore, not a matter which the Shire 

can properly take into account. 

Mr Robertson's letter does not invite a response from the Shire. Accordingly, there is no need for a 

reply. However, if the Shire is inclined to respond it could do so by advising Mr Robertson that: 

1 the matters raised in his letter are not relevant to the Shire's consideration of the proposal or 

the exercise of its planning powers; 

2 the council will have regard to all relevant planning issues when considering the proposal. 

If you have any queries please contact Andrew Roberts. 

Comment 

As per Council's solicitors' written response. 


Town Planning Scheme No 2 (as amended). 

Health Act 1911 

Building Regulations 1989 

Liquor Licensing Act 1988 

Risk of litigation of approving floor levels less than 3.0 metres AHD being storm surge level 

plus 500 mm. 


Nil. 


Nil. 


Nil. 


That Council conditionally approve of Development Application P11/2000 for the 

Bough Shed Restaurant, subject to - 

1 To be used for the purpose of Restaurant and Licensed Bar. 

2 To be developed in accordance with the endorsed plan but upon and subject to 

the following condition - floor level to be not less than 3.0 AHD (100 year flood/ 

storm surge +500 mm). 

3 Compliance in all respects with the Building Regulations 1989 (as amended). 

4 The layout of the site and the size of the proposed buildings and works shown 

on the endorsed plan shall not be altered for any reason without the consent of 

the Shire's Planning Officer. 

5 The consent of Council being sought and obtained prior to any change of use 

of the premises. 

6 All exterior metal cladding, including the roof, shall be of patent pre-treated 

finish, such as Colorbond, to the satisfaction of the Shire's Planning Officer.


7 The submission of a landscape and planting plan of the approval of the Shire's 

Planning Officer prior to the release of the Building Permit. 

8 Compliance with the Liquor Licensing Act 1988. 

9 Compliance with all aspects of the Health Act 1911 (as amended). 

10 Compliance with Council's Trade Waste Disposal requirements. 

11 The driveways, crossings and parking areas shall be constructed, sealed and 

drained in accordance with plans and specifications approved by the Shire's 

Engineering and Planning Officers. 

12 Vehicle access driveways to be hardstand and drained to the satisfaction of 

Council. 

13 Fencing of the site to be carried out to the Shires Building Surveyor's 

satisfaction. 

14 Compliance with the Food Hygiene Regulations for detailed requirements for 

food handling areas, requirements and development. 

This approval is valid for 2 years from the date of approval. All conditions of 

approval are required to be met within this time period. 

Note - Failure to complete conditions of approval or commencement of development 

within the 2 year approval period will result in the approval becoming invalid 

and a new application will be required to be lodged. 

Appeals 

Any applicant who is aggrieved by any decision made or deemed to have been made 

by Council exercising any of the discretionary powers available to it under the 

Scheme may appeal, in accordance with Part V of the Act, to the Honourable Minister 

for Planning or to the town Planning Appeal Tribunal. 








12.0 BUILDING REPORT 

12.1 STAFF HOUSING ST 102 

Author 



Nil. 

Background 

Below is a memorandum Phil Anning forwarded to Council re Staff Housing. 

As Council is aware we have made a substantial step towards the provision of staff housing 

by the letting of contracts for two staff houses expected to be for the Manager Regulatory 

Services and Finance and Administration Manager.


Council needs to adopt a plan re housing and provision of housing and, in my opinion, 

housing should be only provided in those areas where staff are required to have certain 

qualifications and expertise that would not be available from the local workforce. In our case 

I suggest - ie Chief Executive Officer 



Accountant 

and perhaps in the future Works Supervisor 

When the houses currently being built are completed we will have housing for the Chief 

Executive Officer and the two senior Managers. 

We also utilise the small transportable out the rear of the office for the Accountant, though I 

have suggested that this be converted to use as an office later in the year as it is in poor 

state and we maintain the lease on the property in Fry court in the short to medium term. 

Also at the interview with Mark Hook it was suggested, due to his family size, that the 

current Chief Executive Officer's residence, which is only 3 bedroom 2 bath, could be 

extended to add an extra bedroom. I believe this could be easily achieved by extending 

rearwards using the existing building line (see attached). 

Therefore our longer term needs are for one additional house and renovating the Chief 

Executive Officer's residence in Knight Terrace. 

One other scenario that may be worthy of consideration is selling the waterfront property in 

Knight Terrace and rebuilding in another less expensive area. The house in Knight Terrace 

is in need of some repair and as mentioned possibly renovation, and because of the location 

it would command a good price as is, which would provide for block purchase and building 

in a less expensive area. 

Having lived in that house for two years I have thoroughly appreciated the location at times, 

but on the downside the salt spray is a problem and when the winds are blowing it is very 

exposed. It is also in danger of flooding in event of storm surge. Both Coral and I would 

personally prefer to be a little further back from the waterfront despite the advantages. 

If we consider that any renovations would probably cost $50,000 and we could sell for 

$200,000 plus, I would expect then the purchase of a block in a suitable area could probably 

be made for less than $40,000 and a new four bedroom 2 bath house could be built on 

current prices for around $160,000, it provides a very viable option for Council 


In respect to a residence for the Accountant, I believe that Council should consider putting 

monies aside for a purchase of a suitable block in the coming financial year with a view to 

building a further residence in 2002/2003. 

The option of selling the current Chief Executive Officer's residence and building would 

hopefully be self supporting and could be carried out at any time. The option of renovating 

would need capital input. 

The ideas are put forward for Council consideration and may not necessarily be supported 

by my successor. A decision by Council will assist the budget process. 

Comment 

It is very hard for me to comment on this issue at this stage. 

Council is the best avenue with the local knowledge to decide whether it would be better to 

extend the Chief Executive Officer's residence or to build in a different location.



Nil. 


Nil. 


Will have budget implications. More research required. 


Nil. 


That Council consider the matter. 




Councillors discussed the age of the Chief Executive Officer's residence and agreed to 

upgrade the property. The Chief Executive Officer stated that as he had only been in Shark 

Bay for a limited time (1.5 weeks) he had no comments to add other than the issue was not 

urgent at the moment. 


Seconded Cr Sellenger 

That Council is not in favour of selling the waterfront property and additions/ 

renovations be included in the 2001/02 budget. 


12.2 COUNCIL BUILDING MAINTENANCE 2001/2002 BU 105 

Author 



Nil. 

Background 

An inspection of all Council owned buildings has recently been undertaken, which has 

resulted in quotes being obtained from various contractors and maintenance works 

subsequently being contracted. 

It was noted that extensive renovations are required within the foreshore toilets to bring 

them up to an acceptable standard. 

Further to the above the toilets serving the SIDE building are in need of demolition and 

replacement with all contractors assessing these toilets making the same comment. 

The disabled toilets situated at Denham Oval are in need of renovation s they are at present 

inaccessible to the disabled. 

Comment 

The works requiring consideration in the 2001/2002 budget deliberations are -


1 Public Toilets Foreshore 

1.1 External 

a Rear duct door, replace corroded door handles and associated fixing screws 

b Install brick paving on west side and at rear of building to match existing brick paving 

c Repaint all previously painted surfaces 

d Revarnish all previously varnished surfaces 

1.2 Male Toilets 

a Replace mirror 

b Repair hole in ceiling 

c Repaint ceiling 

d Rehang toilet doors to swing in an outwards direction 

e Floor in toilet cubicles to be regraded so as no water collects adjacent wall at rear of 

toilet pans, prior to tiling of existing floor surface with a non slip type tile 

f Full height wall tiling required throughout 

g Coat hooks to be installed on rear of toilet doors 

h All timber seating is to be replaced with an aluminium equivalent 

i Install appropriate lighting within and external of building 

j Install an automatic electric hand dryer 

k Replace all corroded toilet paper holders 

1.3 Disabled Toilet 

a Remove all rusted screws from outside of door prior to repainting door 

b Install non slip floor tiles and full height wall tiles 

c Install wall hung baby change facility (suggested supplier MacDonald Johnston) 

d Supply and install signage indicating international symbol for disabled toilets and baby 

change facilities 

e Install automatic electric hand dryer 

1.4 Female Toilets 

a Revarnish all woodwork 

b Rehang all toilet doors so as they swing in an outwards direction 

c Remove all existing corroded toilet paper holders and replace with a white enamel 

coated equivalent dispenser 

d Replace mirror 

e Replace corroded metal bin with a plastic bin fitted with a lid 

f Install non slip floor tiles throughout 

g Install floor to ceiling wall tiles (white) 

h Install bench mounted baby change table in area provided (suggested supplier 

MacDonald Johnston 

i Install automatic electric hand dryer 

j Remove existing wooden seating and replace with aluminium equivalent 

2 Rebuilding of SIDE Building Toilets in such a manner that compliments the existing 

former Police Station and is easily removable if required. This building would 

incorporate a disabled toilet plus the necessary male and female sanitary 

requirements. 

3 Oval disabled toilet requires duct wall removed and rebuilt in a different position to 

enlarge the toilet. Installation of ramp and handrails also required. 

4 Replacement of verandah floorboards Community Centre building Hughes Street. 


Building Regulations 1989. 

Disability Discrimination Act. 


Assists in compliance with Council's Disability Services Plan.



Public toilet foreshore - $19,000. 

SIDE building toilets - $20,000. 

Oval disabled toilet renovations - $5,500. 

Replacement of verandah floorboards Community Centre - $2,400 


Enhances tourism, achieves compliance with Disability Services Plan, maintains buildings in 

a safe manner. 


That the renovation of foreshore public toilets, construction of new SIDE building 

toilets and renovation of disabled toilets at Denham Oval be considered in the 

2001/02 budget deliberations. 




A lengthy discussion by Councillors ensued on the necessity of improvements to foreshore 

toilets, possibility of funding assistance from the Education Department with refurbishment 

of SIDE toilets (Old Police Station) and upgrading of oval toilets. 





13.0 HEALTH REPORT 

Nil 

14.0 WORKS REPORT 

14.1 WORKS COMMITTEE 

A meeting was held on 27 March 2001 and the minutes follow. 

Minutes of the Meeting of the Works Committee held in the Council Chambers on Tuesday 

27 March 2001 commencing at 7.03 pm. 

WC 1.0 

ATTENDANCES AND APOLOGIES 

Attendances 

Apologies 

Cr H J Crawford Chairperson 

Cr B W Cane 

Cr D O Hoult 

Mr M J Hook Chief Executive Officer 

Mr R R Waddell Finance and Administration Manager/Minute Clerk 

Mr G L Gosper Works Supervisor 

Mr A W Clark Country Supervisor 

Mr G W Christie Town Supervisor


WC 2.0 

PUBLIC QUESTION TIME 

The public question time commenced at 7.03 pm. There being no public present 

the public question time ceased at 7.03 pm. 

WC 3.0 

WC 3.1 

CONFIRMATION OF MINUTES 

Confirmation of the Minutes of the Works Committee meeting held on Tuesday 

27 February 2001. 


That the minutes of the Works Committee meeting held on 27 February 

2001, as circulated to all Committee members, be confirmed as a true and 

accurate record. 

Moved Cr Cane 




WC 4.0 

WORKS SUPERVISOR’S REPORT 

Author 

Works Supervisor 


Nil 

WC 4.1 

Country Crew 

This crew has been working for MRWA patching edge repairs on Shark Bay 

Road. 

Although these works are not finished the crew was moved to the Overlander hall 

to construct the tennis courts. The tennis courts are now completed on the 

earthworks side and the crew is now undertaking shoulder works for MRWA on 

Shark Bay Road. 

Because of the works scheduled ahead for the Country Crew prices were asked 

for from the two local earthmoving contractors to continue the patching edge 

repairs on Shark Bay Road. These works would be for one month after which the 

works program will be looked at to determine who completes the patching 

program. 

The Country Crew has yet to complete the Gilroyd Road and Useless Loop Road 

maintenance. 

WC 4.2 

Town Crew 

The Town Crew has also been working for MRWA on Monkey Mia and Shark Bay 

Roads. These works comprised of guide post and signage installation, wash out 

and scour repairs, patching and culvert maintenance. 

Car bodies in and around town have been collected and are waiting for Sims 

Scrapmetal to pick up. 

Street furniture has been painted and the new play equipment installed. 

The Crew is at present repairing road verges around town, plus normal town 

maintenance.


It is yet to complete the footpath program and the Black Spot works on Denham 

Road. 

WC 4.3 Plant PL 101 

The hire of a vibe roller for the shoulders work has proved to be a hard task. One 

was eventually hired from Cockburn Hire but the pick up has been delayed 

because of a breakdown. With more and more works happening with MRWA 

perhaps Council needs to look at a secondhand vibe roller. The same applies 

regarding a small tractor. 

The semi side tipper is due for replacement next year. I would like to not sell the 

existing tipper but purchase another one to be able to road train. 

The Caterpillar 928F front end loader is also due for replacement next year but 

this machine has only done 6,800 hours out of the recommended 10,000 hours. 

The changeover of this machine could be deferred. 

An additional accommodation caravan was looked at at Ross' Auctions held in 

Perth. The van went above the budgeted amount. As these types of vans are 

getting scarce a higher budget figure may be required. 

With the MRWA works trip meters will shortly have to be installed in maintenance 

trucks for accurate readings. 

The gardener requires a vehicle to be utilised to his full potential. 

present using his own vehicle. 

He is at 

Other areas that need to be looked at are the Cox ride-on mower (it takes around 

18 hours to mow the oval), additional land and shed storage at the depot, MRWA 

campsite at the Overlander. 

Additional plant and equipment needs to be discussed at the meeting with the 

view of options and paths that can be taken, eg hire or purchase. 


Nil. 


Not applicable. 






That the information be received. 




The Works Committee considered the following additional plant. 

Loader 

Cr Crawford concerned at using other loaders than Caterpillar. The Works 

Supervisor advised that small Komoto has poor reputation but larger equipment 

have better reputation.


The Works Committee agreed to leave the loader in the budget and if not 

purchased then budgeted monies to be transferred to Plant Reserve. 

Vibe Roller and Rubber Gutts Roller 

The Works Supervisor advised that a good vibe roller would cost in the vicinity of 

$170,000. The Useless Loop Road works will need 2 vibe roller. Suggested that 

one is hired and one purchased. Purchasing extra equipment means an extra 

person to operate the equipment. 

Priority is in rubber gutts roller for edging work for MRWA. Vibe roller needed for 

edging. Both rollers will be required on Useless Loop Road. Both to be included 

in the budget for deliberation. 

Side Tipper 

The Works Committee agreed that entry side tipper should be included in the 

budget deliberations. 

MRWA Camp at Overlander 

The Chief Executive Officer to follow the acquisition of MRWA camp at 

Overlander. 

Accommodation Caravan 

That the Works Supervisor be authorised to purchase a caravan to the value of 

$12,000 instead of the current $8,000 and if expended the over expenditure be 

treated as unbudgeted for the 2000/01 financial year. 

Trip Meters 

MRWA require accurate readings on maintenance trucks. Costs are in the vicinity 

of $700 each. Council requires two for existing vehicles 

Tractor 

Need has arisen for a small tractor. Current tractor used currently on MRWA 

verge works. Costs could be in the vicinity of $68,000-70,000. 

A 70-80 hp tractor be included in budget consideration. 

Gardeners Ute 

Gardener not being used to full potential. Suggested that a 4x2 vehicle be 

purchased at an approximate cost of $21,000. 

Cox Mower 

The Works Supervisor suggested an upgrade to a 60" mower from the current 28" 

mower. Very inefficient with current mower. Probably wound not see a contractor 

interested in lawn cutting due to capital outlay.. 

Utilities - Long Range Tanks, Roo Bars and Spotlights 

It was recommended that all specifications for works utilities in the future include 

long range tanks, roo bars and spotlights when exchanged or purchased. 

Moved Cr Cane 

Seconded Mr Waddell 





That the Works Supervisor be authorised to purchase a caravan up to the 

value of $12,000 instead of the current $8,000 and if expended the over 

expenditure be treated as unbudgeted for the 2000/01 financial year. 

CARRIED UNANIMOUSLY

ORDINARY COUNCIL MINUTES - 28 MARCH 2001 Page 28 

Moved Cr Hoult 


That two trip meters be purchased this year to $1,500 and the expenditure 

be treated as unbudgeted for this financial year. 


Moved Cr Cane 


1 That a 4x2 vehicle for the gardener be included for budget 

consideration in 2001/02. 

2 That the upgrade of the mower to 60" be included for budget 


3 That all specifications for works utilities exchanged in the future 

include long range tanks, roo bars and spotlights when exchanged 

or purchased. 


WC 5.0 

GENERAL BUSINESS 

WC 5.1 Tender No 2000/01-8 - Crew Cab Tray Back Truck TE 111.02 

Author 



Nil 

Background 

Tenders were called for the replacement of Council's Mitsubishi crew cab truck, 

with the following specifications. 

SPECIFICATIONS - TENDER NO 2000/01-8 

SUPPLY AND DELIVERY OF ONE (1) CREW CAB TRAY BACK TRUCK 

with the following - 

* White in colour * Diesel engine 

* 5 - 6 tonne pay load * Approx. GCM 15,000 Kg 

* Cab to seat 6 persons * Integrated air conditioning 

* AM/FM radio * Steel bull bar 

* 7 pin car type trailer socket * Air to rear of truck ( for trailers) 

* 16 inch wheels and 1 spare wheel * Battery isolation switch 

* Heavy duty ( minimum 1500kg ) double tongue tow bar with 50mm ball 

* 5 metre tray with tail gate and 4 piece drop sides 

* Tray mounted crane with hydraulic boom and slew plus stabilising leg. Crane 

to be mounted at front of tray, preferably opposite to fuel tank for weight 

distribution. Crane must be able to lift councils mobile generator from the 

ground onto the back of the truck. Size of the generator is 1m high x 1.7m 

wide x 2.2 m long, weighing 1000 kg with one central lifting eye. 

All controls, switches, power packs etc are to be located inside the tray and 

not underneath. 

WITH OPTIONS 

* 2 amber rotating beacons mounted each side of tray head board 

* Front and rear floor mats 

* Canvas seat covers front and rear 

Tenders should state the gross, trade-in, net change over and GST factor, with 

separate costs for options (if any), and include details of availability, delivery time 

and delivery fee to Denham. Vehicle registration to be affected by the Shire of 

Shark Bay. Suitable documentation is to be provided by the supplier.


TRADE 

Offered as a trade is (1) one Mitsubishi FK 617 diesel crew cab truck with 

Airconditioning 

Amber rotating beacon 

AM/FM radio cassette 5 metre tray with 4 piece drop sides 

Steel bull bar 

Tow bar 

Compliance plate manufactured date is Oct '97. Vehicle has travelled 76,500 

kms as at the date of tender. Vehicle change over will be at the Shire of Shark 

Bay works depot during normal working hours unless other wise stated. Prior to 

acceptance the vehicle must have all the above requirements and found to be in 

good working order and condition which will be determined by the Works 

Supervisor. 

Tenders are to be received by 4.00 pm on Friday 16 March 2001 either by mail or 

fax, clearly marked TENDER No 2000/01-8 Crew Cab - Tray Back Truck and 

addressed to - 


Shire of Shark Bay 

PO Box 126 

Denham WA 6537 Fax 08 99481237 

For further details please contact Councils Work Supervisor, Mr Gordon Gosper, 

on telephone 08 9948 1218, facsimile 08 9948 1237 or mobile 0417 178 501 

Comment 

A spread sheet is enclosed with results from Tender No 2000/01-8 "Supply and 

Delivery of One Crew Cab, Tray Back Truck".


Standard specifications were set plus with three added options. Some dealers 

put in more options which were dual airconditioning (ducted through to the rear 

seats), tinted windows and a 75 litre water tank. 

The dual airconditioning would be an advantage as the crew cab is a large area to 

cool down. Window tinting would aid the airconditioner. The Water tank would 

also be useful to the work crew. 

With all options added to the base nett price there would still e a budget surplus. 


Nil. 


Not applicable.



Council had budgeted $46,000 excluding GST for the vehicle changeover- 

Account No E123593.. 




That Purcher International be awarded Tender No 2000/01-8 for the supply 

of a Mitsubishi FK 617KW1V Crew Cab Tray Back Truck with all options 

included at a total changeover cost of $41,338 including GST. 




Moved Cr Cane 

Seconded Mr Clark 



WC 5.2 Plant - Semi Water Tanker PL 101 

Author 



Nil 

Background 

The semi water tanker is in need of a complete new breaking system. This is a 

triaxle trailer with a wedge brake system. During a routine maintenance 

inspection it was found that the brake shoes needed replacing and the drums 

needed skimming. It was also found that the wedge system was failing and 

needed replacing. 

Comment 

As the wedge system is an old style system parts are increasingly hard to get. It 

was then proposed to changeover the system to an "S" cam arrangement which is 

what most trailers use today. Thinking that all that was needed was a new 

backing plate, shoes and drums, a price was sought from Truckline. A price of 

$5,000 per axle was given, provided backing plates could be found to suit the 

existing axles. The price was questioned but it stood at $5,000. 

RoadWest Transport were then contacted for a price. (RoadWest is where 

Council purchased its side tipper trailer and dolly. They also changed over the 

airbag suspension to a freighter system on the semi water tanker.) Their price 

came in at $5,668 for the three axles. This is from spider to spider and included 

new axles. 

Works Committee Chairperson Cr Harold Crawford was asked if an overexpenditure 

of $6,000 could be agreed to verbally by the Works Committee so 

repair works could commence before the Works Committee meeting. 

Works Committee agreed to the over-expenditure. Whilst there is still finance 

available in the budget for the maintenance of this plant item, the braking system 

was not taken into account when the budget was set. By the years end there may 

not be an over budget figure of $6,000. This will depend on other maintenance 

requirements of the plant item, eg tyres, etc.



Nil. 




A $6,000 over-expenditure could occur by the end of the financial year on Plant 

No JL14417. 




That an over-expenditure of $6,000 be approved for the braking system 

replacement on the semi water tanker JL 14417. 


Absolute Majority Required. 


The Works Supervisor added that boosters were also required. U-bolts could not 

be undone and air hoses needed to be replaced. 

The issue started when bearings packed in and brake problems were then 

discovered. 





WC 5.3 Fish Cleaning Facility FO 104 

Author 



User of the facilities. 

Background 

At the Ordinary Council meeting of 31 January 2001 Council resolved to have 

staff investigate and report on two issues to Council. Those being - 

 

 

That Council staff advise cost of water used at fish cleaning facility. 

That the issue of using desalinated/saline water at the fish cleaning facility be 

reinvestigated. 

Comment 

Water Usage 

Desalinated water consumption charges for the period 21 August to 12 December 

2000 were $11.60 representing 27kl used at $0.430 per kl. 

Water meter readings are taken every four months in rural areas and Council staff 

will endeavour report on the next water consumption charge when it arrives. 

Desalinated/Saline Water Supply 

The Manager of Regulatory Services prepared a report for Council which was 

presented at the Ordinary Council meeting of 28 February 2001.



Nil. 




Nil. 








The Manager Regulatory Services had advised that samples had been obtained 

on 20 March 2001 from the Shark Bay Fish Factory. Mr Standring had also 

obtained samples and sent them to independent laboratories for testing. The 

results will be compared soon. 

The matter has been discussed with Water Corporation representatives who 

advised that it will, if approached by the owner, install on site chlorinator or ultra 

violet light water disinfecting units at the Shark Bay Fish Factory's cost. 

Moved Cr Cane 

Seconded Mr Waddell 



WC 5.4 Complaint - Dog Attacks and Lack of Adequate Ranger Services DO 101 

Provided by Council 

Author 



Nil 

Background 

A letter of complaint has recently been forwarded to Council in regards to several 

owners of dogs not keeping their dogs in a manner that allows persons to 

approach their front door or allow meter readers to carry out their duties in a safe 

manner. 

The complainant's husband has required medical attention after being attacked 

and bitten by one such dog. 

The complainant feels that Council should be strongly considering hiring a full 

time ranger that can attend to these matters. 

A copy of the letter was forwarded to Councillors. 

Comment 

While Council has increased its budget allocation for ranger duties in regards to 

having its existing staff carry out ranger duties, the reality of the situation is that


the number of personnel and the number of projects and standard duties being 

performed restricts the amount of time physically available for ranger duties. 

Council currently budgets approximately $12,494 (450 hours) per annum for 

ranger duties. Only 76 hours of this allocation has been used to date. 

Conversations with the Works Supervisor have revealed that there is likely to be 

an increased workload in the ranger duties area for a number of reasons. 

1 Duties involved in jetty activities when Council takes over from 

Department of Transport. 

2 Attending to bushfire matters each October. 

3 Checking regularly on camping grounds and illegal camping. 

4 Attending to parking related issues on foreshore. 

5 Dog control. 

6 Animal control. 

7 Pound duties. 

8 Attending court/issuing infringements. 

9 Administering Off Road Vehicles Act. 

10 Can become Special Constable for RSPCA. 

11 Enforcing of Litter Act. 

It is envisaged that a permanent part time employee would be sufficient for these 

duties. 


At present Council may not be fulfilling its obligations as specified under the Dog 

Act and Regulations, Fire Regulations, Off Road Vehicles Act and Litter Act. 




Costs associated with ranger duties need to be reviewed for the 2001/02 financial 

year. 


Achieves a safer and more acceptable environment for Denham residents. 


That Council consider this matter in its 2001/2002 budget deliberations. 




The Chief Executive Officer advised that the complainant was unwilling to lodge 

pound complaint. Suggested that letters be sent to owners of troublesome dogs. 

The Finance and Administration Manager pointed out the actual hours spent on 

ranger patrols versus budgeted hours. 

The Chief Executive Officer raised the issue of disposing of impounded dogs. 

The Chief Executive Officer and Works Supervisor to discuss ranger patrols whilst 

The Town Supervisor, Mr George Christie, is on long service leave. 

Moved Cr Cane 

Seconded Mr Hook 


CARRIED UNANIMOUSLY


WC 5.5 Day Hire of Shire Equipment PL 101 

Cr Hoult asked if Shire plant should be dry hired or not. 

Shire Policy to be brought back to next Works Committee for discussion. 

WC 5.6 Town Street Reseals RO 106 

The Works Supervisor presented a spreadsheet of a 13 year reseal program. He 

pointed out the Road to Recovery Program monies have been included of 

$100,000 in Town Street Reseals and $77,000 in Bush Roads. 

The Finance and Administration Manager explained assumption/comments on 

bottom of spreadsheet.

ORDINARY COUNCIL MINUTES - 28 MARCH 2001 Page 36




That Council accept the Town Streets Reseal Program with Stella Rowley 

Drive asphalted up to Freycinet Street. 



Seconded Cr Crawford 

That the Works Supervisor obtain costings on the continuation of Freycinet 

Street to Vlamingh Crescent. 


WC 5.7 Reseal of Knight Terrace RO 106 

Cr Hoult advised he was not happy with the reseal carried out. The Works 

Supervisor advised that contractor carried out reseal as expected. The Works 

Supervisor to have a close look at Knight Terrace. 

WC 5.8 Useless Loop Road RO 105.01 

Cr Cane advised of a couple of quite bad spots on Useless Loop Road. One at 

Carrarang Bypass - sheeting may need to be done in Carrarang section. 

A few other sections are in urgent need of attention. 

WC 5.9 Staff Training ST 105 

The Country Supervisor advised that an Advanced Traffic Management course 

was to be held in Carnarvon. It is unlikely that there are sufficient training funds 

available for this training. 

Moved Cr Cane 

Seconded Mr Gosper 

That the Works Committee recommend that Works Training budget be 

increased by $3,000 to $11,000 for 2000/01 and the over expenditure be 

treated as unbudgeted for the financial year. 


WC 5.10 Regional Road Group Meeting RO 108 

Cr Crawford advised the main issue at the meeting was the Black Spot Program. 

Council was unsuccessful in getting Woodleigh-Byro in the RRG Program. 

WC 5.11 Town Streets - Cnr Hughes and Brockman Streets RO 106 

Cr Cane stated that visibility was very poor due to two trees at the school on the 

verge. He asked if the school could be approached re pruning. The Works 

Supervisor to take on board. 

WC 5.12 Overlander Tennis Courts RE 106 

Chief Executive Officer - insurance for contractors coating surface of tennis 

courts. 

WC 5.13 Butchers Track in Northampton Area RO 105 

The Works Supervisor stated the last 10 kilometres is in Northampton Shire. The 

Works Supervisor is looking at the issue to clarify.


WC 5.14 Road Inspection RO 106 

Works Supervisor - decided to wait until after election. 

WC 6.0 

URGENT NEW BUSINESS 

Nil 

WC 7.0 

WC 7.1 

WC 8.0 

NEXT MEETING 

The next meeting of the Works Committee will be held in the Council Chambers 

on Tuesday 29 May 2001 at 7.00 pm. 

CLOSE 


The meeting closed at 9.40 pm. 

1 That the minutes of the Works Committee held on 27 March 2001 be received. 

2 That recommendations WC 4.1 to WC 4.3 and WC 5.1 to WC 5.14 of the Works 

Committee be adopted. 




Cr Sellenger queried the situation with Useless Loop Road. Cr Crawford replied there was 

concern that as the $1.5M was unable to be spent the grant money may be withdrawn. He 

explained that although the condition of the road was terrible Council could not proceed until 

approvals were forthcoming. 





The meeting adjourned at 10.30 am and reconvened at 10.51 am with all those previously in 

attendance present with the exception of the Manager Regulatory Services, Mr Gordon Tester. 

The Chairperson, Cr M Hipper, welcomed Mrs Hilary Currie and thanked Mrs N Blennerhassett and 

Mrs M Poland for the morning tea. 

Mrs Currie gave a brief outline of the WA Community Centenary Project Federation Quilt Wallhanging 

and presented Council with a duplicate of the counted cross stitch Shire emblem as sewn by her for 

the Project. 

Cr Hipper thanked Mrs Currie very much for her efforts and advised the work would be hung in the 

Council Chambers. 

Councillors briefly discussed the history of the Shire emblem, agreeing it was around 1982 when it was 

accepted by Council.


15.0 TOURISM, RECREATION AND CULTURE REPORT 

15.1 HAVELIN'S AMUSEMENTS - CARNIVAL RE 106 

Author 

Community Development Officer. 


Nil. 

Background 

A letter has been received from Havelin's Amusements to bring a Carnival to Shark Bay 

during the July school holidays, either week ending 15 or week ending 22 July, for one 

week. 

Last year Havelin's brought the carnival in and were located on the foreshore. This posed a 

couple of problems, eg ablution facilities, which were readily solved by the generosity of the 

Heritage Resort and Shark Bay Fuel and Service Centre. 

Comment 

The dates offered this year coincide with the Far Western Speedway Championship and the 

Arts Festival. The two options for location are the foreshore or the oval. Due to the 

construction of the Federation gazebo limited space may be a problem on the foreshore. 


Nil. 


Nil. 


Minimal fee for use of oval to be obtained from Havelin's Amusements. 


Would provide extra entertainment venue/facilities during school holidays and peak tourist 

time. 


That Havelin's Amusements be granted permission to bring in its Carnival and that it 

be located at the town oval for the week ending 15 July 2001. 




Moved Cr Sellenger 




15.2 MINISTRY FOR PLANNING - COASTAL PLANNING PROGRAM CO 100 

Author 

Chief Executive Officer.



Nil. 

Background 

Council received the following email from the Ministry for Planning. 

Ministry for Planning - Coastal Planning Program (Gascoyne) 

** Coastal Planning Program 

** Draft Status of Coastal Planning in WA Report, prepared by the Ministry for Planning 

The Ministry for Planning is developing a program of coastal land use and management planning to 

ensure that adequate tools exist to guide coastal resource use and management. It is anticipated that 

implementation of such a program would seek to develop partnerships with local government and 

other relevant stakeholders. 

In order to develop a coastal planning program, a snapshot of existing plans and recommendations 

has been developed - the Status of Coastal Planning in WA Report - which identifies key outstanding 

coastal planning tasks. Excerpts of this report relevant to your area are attached for your interest 

and comment. Your comments are particularly sought on the draft list of outstanding planning 

tasks at this stage. 

You may recall that your input into this process was requested during July 2000 via a "Local 

Government Feedback Form". At that time, coastal local governments were requested to identify 

plans in their area, and comment on their usefulness and relevance to coastal management. Seventy 

five percent of coastal local governments provided input at that time. 

Please accept the attachments as information that has arisen from this survey process. The attached 

files are excerpts from the Status of Coastal Planning in WA Report - 

1 Executive Summary (including full list of Outstanding Planning Tasks), Introduction and 

relevant Regional Description 

2 Relevant Regional Tables, and 

3 Regional Coastal Planning Map 

As you review the attached documents, I would like to draw your attention to the following points - 

* The outstanding planning tasks that have been identified will form the basis of the coastal 

Planning Program 

* These planning tasks have not yet been prioritised. Comments on the priority of planning 

tasks in your region are sought at this stage 

* The Coastal Planning Program will primarily focus on areas under local government 

management, or unvested crown land. In areas where regional strategies have been identified 

it may be suitable to incorporate other vested areas (eg CALM managed lands) in the study 

areas. This will be determined as part of the preparation of a brief for each project, in 

consultation with relevant stakeholders 

* Implementation of the Coastal Planning Program will involve further liaison and the 

development of partnerships with relevant local governments and local stakeholders to ensure 

adequate planning tools are developed, and 

* Priorities for planning tasks will be updated annually, through a similar survey process as 

conducted in June 2000. 

I hope you find this information useful, and thank you for your input to bring the development of a 

Coastal Planning Program to this stage. Please do spend some time considering the key projects for 

your region. Your on-ground knowledge is critical to assist with the establishment of an effective 

program of planning to guide coastal management and use. IF you would like to receive a hard copy 

of the maps, or if you would like clarification of any aspect of the Coastal Planning Program, please 

do not hesitate to contact me on (08) 964 7801, or amanda.stainthorpe@planning.wa.gov.au. 

Should you wish to comment on the draft material for your region, particularly the outstanding 

planning tasks that have been identified, it would be appreciated if this could be received by no later 

than Wednesday 4 th April 2001.


A copy of the report is provided under separate cover. 

Comment 

The Shark Bay ara is covered within this report. 

Council's view would be appreciated so that a reply or comments can be forwarded prior to 

the 4 th April 2001 deadline. 


Nil. 


Nil. 


Nil. 


Nil. 






The Chief Executive Officer commented there appeared to be issues, such as the Monkey 

Mia Reserve Management Plan and Hamelin Pool Common Management Plan, to be 

completed by Council which he was not fully aware of due to his recent appointment. 

Councillors considered the matter should be investigated and issues raised at the April 

meeting, even though this meeting would be convened after the 4 April 2001 deadline. 



That the matter lay on the table to the April meeting pending further enquiries. 


15.3 TERRA AUSTRALIA 2001 - BAUDIN EXPEDITION HI 100.05 

Author 



Nil. 

Background 

The Terra Australia 2001 Committee is offering a slightly larger than real life bronze head of 

Nicholas Baudin and two plaques bearing general information on the expedition and a map 

of places visited on the WA coastline. 

Council had to forward a request for inclusion in the monuments program by Tuesday 20 

March 2001.


The only cost to Council will be the erection of a suitable base and any other plaques that 

would be required. 

Comment 

As the closing date was 20 March 2001 the Chief Executive Officer has advised the Hon 

Barry House MLC that Council would like to be included in the Monuments Program. 


Nil. 


Nil. 


Unknown at this stage but should be minor. 


Nil. 


That Council endorse the actions of the Chief Executive Officer in requesting 

inclusion in the Monuments Project 




Moved Cr Cane 




15.4 DAMPIER PLAQUES HI 100.04 

Author 



Nil 

Background 

At previous meetings of Council it was resolved that a team of available Councillors and 

staff be organised to erect rocks and plaques on Dirk Hartog Island. 

Comment 

The rocks and plaques were erected on the Island on 15 March 2001. 

The expenditure associated with this project was not budgeted for this financial year and 

needs to be endorsed by Council at this meeting. 


Insurance cover for the project was arranged to ensure Council’s liability was minimised.



Nil. 


Costs associated with the project are unbudgeted and need to be endorsed by Council. 


Project enriches the Shires historical value. 


That Council endorse the unbudgeted expenditure of approximately $3,000 for the 

erection of the plaques on Dirk Hartog Island depicting Dampier’s landing. 




Cr Sellenger queried the members of the expedition to Dampier Landing to erect the 

plaques. The Chief Executive Officer advised they were the previous Chief Executive 

Officer Mr Phil Anning, the Community Development Officer Mrs Michelle Plume, himself 

and his 13 year old son, Shire workers Ross Mack, Alan Clark and Les Purcell, the Officer in 

Charge Shark Bay Policy Station Rob Duffy, plus the boat skipper Barry Edwards and 

deckhand Nick Wardle. 

Councillors queried the location of the plaques on Dirk Hartog Island and whether tenders 

had been called for the charter. Cr Sellenger stated he was "getting sick of old Frenchmen, 

old Englishmen and old Dutchmen". Councillors agreed that history was an important part 

of Shark Bay. 

Councillors also reiterated comments made earlier in the meeting regarding not being 

advised of such activities and queried the rush to erect the plaques. Comment was made 

that the previous Chief Executive Officer had wanted to erect the plaques prior to his 

departure. 


That Council not endorse the unbudgeted expenditure of approximately $3,000 for 

the erection of the plaques on Dirk Hartog Island depicting Dampier’s landing. 

Councillors discussed the ramifications of not approving over budgeted expenditure and, 

although they agreed with the motion in principle, considered that for the benefit of staff the 

over expenditure should be approved. 

THE MOTION WAS LOST THROUGH WANT OF A SECONDER 



That Council endorse the unbudgeted expenditure of approximately $3,000 for the 

erection of the plaques on Dirk Hartog Island depicting Dampier’s Landing and that 

Council express its concern on the way this issue was handled. 

FOR 4 / AGAINST 1 

MOTION CARRIED 

CR SELLENGER REQUESTED HIS NAME BE RECORDED AS VOTING AGAINST THE MOTION


16.0 ADMINISTRATION REPORT 

16.1 WESTERN AUSTRALIAN MUNICIPAL ASSOCIATION - ASSOCIATION HONOURS CO 115 CO 120 

Author 



Nil. 

Background 

It is that time to nominate persons for CSCA Honours. 

Nominations are available for - 

i 

ii 

iii 

Life Membership 

Certificate of Appreciation 

Meritorious Service Awards 

Comment 

Does Council have any persons they wish to nominate? 

The full criteria is available upon request. 


Nil. 


No Policy in Manual. 


Nil. 


Nil. 






Cr Sellenger commented on the presented made to the previous Chief Executive Officer by 

Mr Barry Haase, Federal Member for Kalgoorlie. The Finance and Administration Manager 

explained he had been contacted regarding the matter. 

Councillors commented that the Chief Executive Officer should investigate nominations for 

appropriate awards. The Chief Executive Officer asked Councillors present of what awards 

they had received.




That the Chief Executive Officer investigate and any Councillors who fall within the 

criteria be nominated for that Award. 


16.2 RSL - NOTICE BOARD CO 101.08 PA 102 

Author 



Nil. 

Background 

Attached is a letter from the Shark Bay Sub Branch of the RSL regarding the notice board. 

Re: Notice Board 

In this months Inscription Post (March), yu have given the Arts Council the notice board from 

Sappie Park. 

This notice board is the property of the Shark Bay RSL, so we re not very happy with the Shire's 

decision. 

We are enclosing copies of Shire approvals for this board, and look forward to this mater being 

adjusted, and the sign returned to its rightful place as soon as possible, as we use the board weekly. 

It is our intention to have a plaque placed on the board regarding ownership and approval so there 

are no more misunderstandings. 

Also attached is Phil Anning's reply to the RSL letter. 

NOTICE BOARD 

Thank you for your letter of 15 March 2001 and your advice that the notice board from 

Charlie Sappie Park is the property of the RSL. 

I apologise for the misunderstanding however the matter was placed before Council and it 

appears that no-one was aware of the fact that the board was provided by the RSL. The 

issue was certainly not raised with me and the board was not identified. Legally a notice 

board erected on Council land would be Council property but this is not the issue. 

The Arts Council has agreed to refurbish the board and it will be re-erected in Charlie 

Sappie Park with frontage to Knight Terrace. The intention is that the board should be a 

notice board for community groups which would certainly include RSL and I suggest that it 

will benefit all organisations locally. 

I will suggest to the Arts Council that it contact you and discuss the issues and I am sure 

that an agreement can be reached that suits both your needs. 

I apologise for not being aware of the issues but of course I was not around in 1995. 

I believe this item has been resolved by the Arts Council to the satisfaction of the RSL. 

Comment 

Nil 


Nil.



Nil. 


Nil. 


Nil. 






The Chief Executive Officer advised the notice board had been re-erected. 





16.3 DENHAM WATER SUPPLY - SALINE WATER TARIFF WA 103 

Author 



Nil. 

Background 

Attached is a letter received from Chris Neretlis of the Water Corporation in relation to the 

saline water tariff for Denham. 

re: Denham Water Supply - Saline Water Tariff 

Thank you for your letter of 1 March 2001 regarding saline water tariff. 

The details from Western Power with regard to the savings from wind generated power are a key 

requirement in determining the Community Service Obligation (CSO) from Government. The 

Minister is required to approve the change in the CSO and this is not possible until details of the 

savings have been provided by Western Power. 

Western Power has stated they will provide the relevant information o or about mid March 2001. 

When this information is received the CSO will then be known and submitted for endorsement. 

The amended By-law tariffs will then need to be gazetted to formalise the tariffs. 

The Corporation is not in a position to introduce the amended tariffs until such time all the 

formalities have been completed. 

I will advise Council of the date when tariff changes are to be introduced as soon as I am able to do 

so. 

This seems to be an ongoing problem for Council. 

Council's background and information on this problem would be appreciated.


Comment 

Maybe Council needs to talk again to the Local Member and or the new Minister for Water 

Resources, the Hon Dr Judith Edwards MLA. 


Nil. 


Nil. 


Nil. 


Nil. 


That Council re-raise this issue with the Local Member, Mr Rod Sweetman, and the 

new Minister for Water Resources, Hon Dr Judith Edwards MLA. 




Councillors reiterated the situation for the benefit of the Chief Executive Officer and 

commented that the Local Member, Mr Rod Sweetman, had not been involved in the issue. 

The Chief Executive Officer advised forwarding relevant information to the Hon Minister for 

the Kimberley, Pilbara and Gascoyne, Tom Stevens, on this subject and Cape Inscription 

vesting. Councillors agreed to invite Hon Judy Edwards, Minister for the Environment and 

Heritage, to Shark Bay and also forward the information provided to the Minister for the 

Kimberley, Pilbara and Gascoyne, Tom Stevens. 



That Council re-raise this issue with the new Minister for Water Resources, Hon Dr 

Judith Edwards MLA, and invite her to visit Denham. 


16.4 DEPARTMENT OF LAND ADMINISTRATION - LAND EXCHANGE - MONKEY MIA ROAD LA 102-1686 

Author 



Nil. 

Background 

Council has received the following letter from Department of Land Administration regarding 

an exchange of land with Graeme Robertson of Monkey Mia Dolphin Resort Pty Ltd. 

LAND EXCHANGE - MONKEY MIA ROAD 

Enclosed is a copy of correspondence from Graeme Robertson of Monkey Mia Dolphin Resort Pty Ltd 

to the Shire of Shark Bay seeking your support to a proposed land exchange.


DOLA has had little involvement in this matter. I understand that the proponent wishes to swap his 

company's freehold title over Edel Location 94 for a portion out of Reserve 1686. 

As such I would appreciate your comments on the proposal. I have asked CALM to provide a copy of 

the plan shown which portion of Reserve 1686 is being considered for the exchange. 

Comment 

Council's comments would be appreciated. Does Council support the land exchange? 


Nil. 


Nil. 


Nil. 


Nil. 


That Council advise the Department of Land Administration it will comment on this 

issue once Council has been provided with a map showing the areas concerned. 








The Chief Executive Officer declared an interest in Item 16.5 as the occupant of the house. 

16.5 113 KNIGHT TERRACE - EXTRA TELEPHONE LINE BU 105 TE 102 ST 103 

Author 

Chief Executive Officer. 


Chief Executive Officer's residence. 

Background 

On arrival in the house we have noticed that there is only one telephone line in the house. 

With our school aged children there is a need for an extra phone line required for the 

internet connection as, if the kids are using the existing phone line no one can ring in. I 

have received costings for an extra phone line and the cost is $190.30 for installation and an 

annual rental fee of $330.00 per year. 

My Deed of Employment only covers the provision of one telephone and I am happy with 

this.


It would be appreciated if Council could install the extra phone line and accept the cost of 

the rental under the $1,600 allowed within Item 7.3 of the Deed of Employment. 

The costs of the phone calls for the internet connection will be met by myself. 

Comment 

Nil. 


Nil. 


Nil. 


Nil. 


Nil. 








That the installation of the additional telephone line at 113 Knight Terrace be 

approved. 


16.6 SPECIAL MEETING - SINGLE ASSOCIATION CO 115 

Author 



Nil. 

Background 

The Western Australian Municipal Association has advised that there will be a special 

meeting of the CSCA to discuss the single association issues at the Ascot Racecourse 

Function Centre on Monday 23 April 2001 at 9.00 am. 

An agenda for the meeting is meant to be on its way but as at the writing of this report it had 

not been received. 

Comment 

There is no registration fee for this special meeting. 


Nil.



Nil. 


Cost of travel, etc. 


Nil. 








That no action be taken. 


16.7 TELECENTRE - MCCLEARY'S SHELL SHOP BU 106.04 

Author 



Nil. 

Background 

Below is a report put forward by the Community Resource Centre Steering Committee on 

the location of the telecentre in the McCleary's Shell Shop. 

The Gascoyne Development Commission and Community Resource Centre Steering Committee 

Member Michelle Plume met with Rob Crawford-Ferguson on the 20 th March regarding the proposal 

for McLeary's Shell Shop to become a Craft Shop. Mr Crawford-Ferguson reported that his party 

are no longer interested in purchasing or pursuing the use of the Shell Shop for their Craft Store 

given personal commitments elsewhere. 

Thus the Telecentre Committee would like to present two proposals to Council: 

1 That Council approve the request for the strata title purchase of McLeary's Shell Shop to the 

Community Resource Centre Steering Committee for the Telecentre. 

• All renovations will therefore be the responsibility of the Telecentre. 

• The Gascoyne Development Commission can only secure funding for the purchase of a 

building, they cannot secure funding for rental purposes. 

• If and when the Telecentre becomes defunct the property will revert back to Council. 

2 That Council assist the Community Telecentre by providing a rent free site until such time 

that the Telecentre is making enough money to pay rent to Council. 

The Community Resource Centre Steering Committee believe this Telecentre will be a success given 

the correct site location and energetic staff.


• The Telecentre will initially provide one job to the region. However, given the growth of 

Telecentre's around the State this employment rate should increase to 4 or 5 over a number of 

years. 

• In a quickly changing technological world, the Telecentre will provide access to technologies 

not previously seen in Shark Bay and will thus provide n essential link to the outside world. 

• The Community Resource Centre Steering Committee would like to gauge Council's views on 

moving the Library from its current location at the Shire to the Telecentre (Shell Shop). Town 

librarys and Telecentres have proven very successful in collocating together under one roof 

throughout Australia. By moving the Library to the Telecentre, this not only free's up space 

in the Shire premises, but decreases Shire staff's time and by being situated on the main street 

of Denham makes it a perfect location for people to access the library. 

We look forward to your comments and hope to finalise this matter s soon as possible. 

Comment 

Telecentres can be a major asset to the community if placed in the correct building and 

operated correctly. 


Nil. 


Nil. 


Cost of renovations to building. 


Nil. 


That Council consider the matter and comment. 




Councillors were adamant the premises would not be strata titled. 

Discussions included the use of the Accountant's house at the rear of the Shire office, 

possible relocation of the library and/or telecentre to this property, concerns over staffing 

requirements if library moved to McCleary property and area envisaged not being suitable 

for the library books, additional book availability if premises larger, additional books to be 

received over the tourist season, and funding for telecentre. 



That the matter lay on the table pending a report from the Chief Executive Officer. 


16.8 LOCAL LAW REVIEWS LL 100 

Author 

Chief Executive Officer.



Nil. 

Background 

The Department of Local Government has advised the need to review Council Local Laws 

to comply with the National Competition Policy. 

This is a major undertaking and a large drain on Council's resources. 

WAMA has a Department that looks after this area - the cost to make use of this is a 

subscription fee of $1,500 plus a fee of $2,600 to utilise certain Model Local Laws if 

required. 

Mr Ted Chown will be undertaking the task to formalise Council's By Laws to Local Laws 

and updating and or repealing certain old By Laws if Council feel they are no longer 

pertinent. The overall cost is anticipated to be around $6,000. 

Comment 

As stated earlier this is a massive drain on Council's resources if Council staff try to 

undertake this review internally. 

I understand there is an amount of $10,000 in the budget for this review. 


Local Government Act 1995. 

National Competition Policy. 


Nil. 


Amount in budget of $10,000. 


Unknown at this stage. 


That Council become a member of the Western Australian Municipal Association 

Local Laws and appoint Mr Ted Chown to undertake the review of Council's current 

Local Laws. 




Moved Cr Cane 




16.9 CHEQUE SIGNATORIES BA 101 

Author 

Finance and Administration Manager



Nil 

Background 

Owing to a change in staff it is necessary to redo our cheque signatories authorities for 

signing purposes. 

Comment 

The relevant forms have been compiled and are available for Councillors signatures. 


Cheque signatories to be authorised by Council for the operation of Municipal and Trust 

Accounts. 


Division 6 - Finance - Section 5 - Municipal Account Operations. 


Nil. 




That Council approve all Councillors, the Chief Executive Officer and Finance and 

Administration Manager as signatories for the Municipal and Trust Bank Accounts. 




Moved Cr Cane 




16.10 MCCLEARY PROPERTY - LOTS 3 AND 4 KNIGHT TCE DENHAM BU 106.04 

Author 



Nil 

Background 

At the August 2000 meeting of Council it was resolved that the Council make an offer of 

$575,000 for the purchase of the McCleary residence and commercial centre in Knight 

Terrace. This was followed up with the necessary Business Plan being prepared/advertised 

and borrowings arranged for the purchase of the property. 

Comment 

Settlement of the property took place on 28 February 2001 after many delays.


Arrangements for the amalgamation of the lots are underway. 


Nil. 


Nil. 


Costs associated with the purchase and associated costs are covered by previous 

resolutions. 


Ownership of valuable waterfront property has strategic advantages for the Council. 










Cr Hoult advised of receiving a telephone call from Mrs G McCleary regarding a fine 

received for non payment of settlement by the due date. The Finance and Administration 

Manager explained several issue had delayed the settlement date on more than one 

occasion and the previous Chief Executive Officer and himself had invoked the penalty 

clause. Cr Hoult stated that delays had been caused by the death of Mr McCleary and 

difficulties in obtaining the Death Certificate. 



That the penalty clause fee on the settlement of the property at Lots 3 and 4 Knight 

Terrace Denham be waived. 


17.0 FINANCE 

17.1 FINANCIAL REPORTS TO 28 FEBRUARY 2001 

Author 



Nil 

Comment 

As per the requirements of Section 6.4 of the Local Government Act 1995 and Regulation 

34 of the Local Government Accounting (Financial Management) Regulations 1996, the 

following monthly financial reports to 28 February 2001 are attached.


1 Municipal Fund Summary of Financial Activity 

2 Operating Statement 

3 Statement of Financial Position 

4 Significant Variances - Actual versus Budget 

5 Detailed Schedules 3 to 14 

6 General Purpose Income - Schedule 1 

7 Statement of Rating Information - Schedule 2 

8 Bank Reconciliation 

For Councillors convenience a summary of financial activity has been prepared as below. 

Current Cash Position as per Bank Statements 

Municipal 

Bank Statement Municipal Fund 7,170 

Bank Statement Cash Management 290,726 

Term Investment 120,000 

417,896 

Trust 

Bank Statement Trust Account 15,215 

Reserves 

LSL Reserve Term Deposit 46,541 

Pensioner Unit Reserve Term Deposit 37,859 

Office Replacement Reserve Term Deposit 646,757 

731,157 

Total Municipal, Trust and Reserves 1,164.268 

Current Operating Position 

Change in Net Assets resulting from Operations as per 

Operating Statement as at 28 February 2001 452,200 

Current Cash Operating Position as per Municipal Fund 

Summary as at 28 February 2001 531,376 

Major Events February 2001 

Majority of works completed - Foreshore playground equipment 25,519 

Commencement of works - Overlander tennis courts 531,376 

Major Events Post February 

McCleary Property 

Replenishment of Municipal funds from Office Replacement Reserve 75,000 

Staff Housing 

Contract to Construction of 2 Residences - estimate 70% complete (220,744) 

Associated Costs - retaining walls, surveys, brick veneer, etc, less 

Works completed (23,898) 

Drawn Down on Loan February 200,000 

Grant Funding - Country Housing Authority - 50% on commencement 50,000 

Other 

Completion of Tennis Courts Overlander 44,127 

Purchase of Replacement for Mitsubishi Crew Cab Truck (46,000) 

Movement from Major Events Post February (78,485) 


That the monthly financial reports to 28 February 2001 as attached be received.





The Finance and Administration Manager advised of a misprint under Major Events 

February 2001 in that the figure for Commencement of works - Overlander tennis courts 

should read $5,872 and not $531,376. 

Moved Cr Cane 




17.2 SCHEDULE OF ACCOUNTS FOR PAYMENT 

Author 



Nil 

Comment 

The schedules of accounts to be passed for payment covering - 

1 Municipal Fund Account Cheque Numbers 20717 to 20779 for $61,503.81 

2 Municipal Fund Account Electronic Payment Numbers EP000038 to EP000079 for 

$632,024.14 

3 Trust Fund Account Cheque Numbers 319 to 321 for $19,047.55 

submitted to each member of Council on 23 March 2001 have been checked and are fully 

supported by vouchers and invoices which are submitted herewith, and which have been 

duly certified as to the receipt of goods and rendition of services as to prices, computations 

and costings, and the amounts shown are due for payment. 


That the cheques and electronic payments as per the attached schedules of accounts 

for payment totalling $712,575.50 be passed for payment. 








Cr D Hoult queried the Chief Executive Officer as to the need to declare an interest in Items 17.3 and 

17.4 as he uses the Monkey Mia jetty. The Chief Executive Officer advised that as Cr Hoult was not a 

member of either Blue Lagoon Pearls or Monkey Mia Yacht Charters there was no pecuniary interest. 

The Finance and Administration Manager suggested Items 17.3 and 17.4 should be considered jointly.


17.3 MONKEY MIA JETTY FEES - BLUE LAGOON PEARLS AQ 101.01 MA 100 LL 105 

Author 



Nil 

Background 

On 26 February 2001 the following letter was received from Mr Peter Morgan of Blue 

Lagoon Pearls. 

Jetty Fees 

We would like to advise that we have not used these facilities since the 10/10/00. 

Because of ongoing problems between the two yachts at Monkey Mia we have distanced ourselves 

from jetty activities - the few trips conducted by our Company we use our front loading system 

directly onto the beach on a load and off load basis. 

With the construction of a new pontoon due end May/June 2002 expression of interest wills be called 

to conduct these tour activities on our behalf. 

Would you please adjust this account to the dates shown. 

Prior to the 1 November 2000 Ordinary meeting of Council fees and charges applicable to 

the Monkey Mia Jetty were $1,200.00 per annum exclusive of GST for commercial 

operators and $600.00 per annum for professional fisherman. These charges were to be 

invoiced quarterly for the expedience of the operators. 

At the 1 November 2000 Ordinary meeting of Council it was resolved to change the fee 

structure so that fees and charges applicable to the Monkey Mia jetty could be charged on a 

quarterly usage basis. 

Comment 

At this point in time there exists an outstanding amount of $990.00 made up of charges 

levied for the following periods - 

- $330.00 - 1 July 2000 to 30 September 2000 

- $330.00 - 1 October 2000 to 31 December 2000 

- $330.00 - 1 January 2001 to 31 March 2001 

Mr Morgan is seeking the above outstanding fees and charges be adjusted to reflect the 

date he ceased using the jetty at Monkey Mia. The date stated by Mr Morgan of 10 October 

2000 creates the small problem of him operating into a new quarter for charging purposes. 

It would seem reasonable to waive the last charge of $330.00 above as Council has recently 

adopted a new charging structure of quarterly charging and the fact that there is a precedent 

for waiving the jetty fees for periods of time that the operator is not using the jetty. 

As the operator has utilised the jetty in the previous charging period (1-10 October 2000) it 

is quite within the right of Council to insist the charge be paid. Council may however wish to 

waive this charge due the length of time being small in comparison to the over all period (10 

days out of 91 days or 11%). 


Section 6.16 Local Government Act 1995 – fees and charges. 

Section 6.47 Local Government Act 1995 - concessions.





If charges raised are waived then income will be reduced by $600 (net of GST). 


May set a precedent for future approaches to Council. 


That the amount of $660.00 on the account of Blue Lagoon Pearls for jetty fees at 

Monkey Mia be waived. 




A lengthy discussion ensued over charging, including a casual berthing fee, at Monkey Mia 

jetty and alterations required to the Local Laws if charges were further amended and the 

number of days the jetty was utilised by the boats. 

Refer to Item 17.4 for motion. 

17.4 MONKEY MIA JETTY FEES – MONKEY MIA YACHT CHARTERS MA 098.01 MA 100 LL 105 

Author 



Nil 

Background 

On 20 March 2001 the following letter was received from Ms Janine Standen of Monkey Mia 

Yacht Charters Pty Ltd. 

MONKEY MIA JETTY 

I refer to your invoice for $330.00 for jetty fees from 1 January 2001 to 31 March 2001. 

'Aristocat 2' left Monkey Mia for Perth on 4 February 2001 for Department of Transport survey and 

yearly maintenance. We have neither operated cruises in Monkey Mia, nor used the jetty since that 

date. The boat returns to Monkey Mia on 1 April 2001, or shortly thereafter depending on the 

weather. 

We understand that the Council's fee structure for use of the jetty is no longer annually, divided into 

4 payments, but instead quarterly. We request the Council's consideration in charging us for the 

month/days we used the jetty for the March quarter i.e. from 1 January to 4 February 2001. 

Your understanding in this matter would be greatly appreciated. 

Prior to the 1 November 2000 Ordinary meeting of Council fees and charges applicable to 

the Monkey Mia Jetty were $1,200.00 per annum exclusive of GST for commercial 

operators and $600.00 per annum for professional fisherman. These charges were to be 

invoiced quarterly for the expedience of the operators.


At the 1 November 2000 Ordinary meeting of Council it was resolved to change the fee 

structure so that fees and charges applicable to the Monkey Mia jetty could be charged on a 

quarterly usage basis. 

Comment 

At this point in time there exists an outstanding amount $330.00 made up of charges levied 

for the following period - 

- $330.00 - 1 January 2001 to 31 March 2001 

Ms Standen is seeking the above outstanding fees and charges be adjusted to reflect the 

date her partner used the jetty at Monkey Mia. 

As the operator has utilised the jetty for a portion of the charging period (1 January 2001-4 

February 2001) it is quite within the right of Council to insist the charge be paid. Council 

may however wish to waive a portion of the charge (55 days out of 89 days) as requested by 

Ms Standing. 


Section 6.16 Local Government Act 1995 – fees and charges. 

Section 6.47 Local Government Act 1995 - concessions. 




If charges raised are waived then income could be reduced by approximately $185 (net of 

GST). 


May set a precedent for future approaches to Council. 


That the amount of $330.00 on the account of Monkey Mia Yacht Charters Pty Ltd for 

jetty fees at Monkey Mia not be waived. 






1 That Council waive the amount of $330 on the account of Blue Lagoon Pearls for 

jetty fees at Monkey Mia for the quarter January to March 2001, but not waive the 

fees for the quarter October to December 2000 because of the portion used. 

2 That Council not waive the amount of $330 on the account of Monkey Mia Yacht 

Charters Pty Ltd for jetty fees at Monkey Mia for the quarter January to March 

2001 because of the portion used. 




That the wording of the Monkey Mia Jetty Local Laws be amended in regards to fees 

to reflect a charge of $330 per quarter or part thereof and that the Chief Executive 

Officer prepare a report on casual berthing. 

CARRIED UNANIMOUSLY


17.5 BUDGET TIMETABLE 2000/01 BU 101 

Author 



Nil 

Background 

Council is required to prepare and adopt its 2001/02 budget on or before 31 August 2001. 

To ensure that this deadline is met, it is necessary to adopt a structured approach towards 

budget deliberations, including canvassing of various special interest projects. 

As part of the 2001/02 budget process, Councillors are requested to provide details of 

project s they wish to have included in the initial draft of the 2001/02 budget. 

Comment 

In accordance with its Policy Manual, Policy 6.8, Council is required to adopt the following 

schedule in respect to the budget - 

April/May - review the following 

• Council Member fees and allowances; 

• building maintenance report - consider improvements and or additions; 

• need for new street lighting, if any, and or upgrade of existing; and, 

• any major expenditures on parks, reserves, sports fields 

May - review 

• rents on properties (pensioner unit rents to be tied to Homeswest rental rates 

• fees and charges 

July 

• Adoption of budget by 31 July, where feasible 

In addition, Council Policy in respect to Works, Clause 2.1(8), requires an allocation to be 

made within each year’s budget to allow for Council’s contributions to crossovers. 

To facilitate a structured process to meet the above deadlines, the following timetable is 

proposed. 

Particulars 

Date / Deadline 

Budget Requests (Councillors) 12 April 2001 

Budget Requests (Community Groups) 12 April 2001 

Review Principal Activities Plan 26 April 2001 

Draft 1 - full budget prepared and distributed 25 May 2001 

Council to review draft 1 of budget 30 May 2001 

Draft 2 - revised budget prepared and distributed 22 June 2001 

Council to review revised budget 27 June 2001 

Final Budget prepared and distributed 20 July 2001 

Council to adopt budget 25 July 2001 


Local Government Act 1995 - Section 6.2 - Local Government to prepare an annual budget. 


Division 6 - Finance - Clause 6.8 Budget deliberations process 

Division 2 - Works - Clause 2.1(8) Budget allocation for crossovers



To set Council’s budget for the financial year ending 30 June 2002. 




That the above stated timetable be adopted. 








17.6 FAR WESTERN SPEEDWAY CHAMPIONSHIP BU 101.02 CL 101.03 

Author 



Nil 

Background 

The following letter dated 20 March 2001 has been received from the Shark Bay Speedway 

Club Inc. 

SUBMISSION FOR ASSISTANCE FROM COUNCIL IN THE 2001/02 BUDGET 

The Shark Bay Speedway would like to request monetary assistance for out of town advertising for 

the annual Far Western Championship (14 th July). Advertising is always done in The Sunday 

Times, Midwest Times, Northern Guardian and Radio 6LN. last year the council contributed 

$250.00. Another expense as the event attracts more and more people is the hiring of portable toilets 

from Geraldton. Last year we hired 8 units @ $38.50 costing $308.00. The club would like to ask if 

council could also assist in this matter. 

Over the years Council has also made available equipment for the preparation of the track and 

surrounds prior and during the Far Western and allowed the closure of Knight Terrace for half an 

hour on the Friday afternoon for the street parade. 

The club is grateful for councils help over the years and hopes that once again you will look at our 

requests in a favourable light. 

Comment 

The Council has previously approved the street parade, donation of $250 and use of plant 

and equipment in prior years. In addition to these requests Shark bay Speedway Inc is 

asking if Council can assist with the cost of hiring portable toilets for use at the Far Western 

Championship. 


Section 3.50 Local Government Act 1995 covers road closures.



Division 6 - Finance - Section 6.1 Donations 

Division 2 - Works - Section 2.3 Donations of work 


The donation of $250 is provided in the budget every year. 




1 That Council approve the Shark Bay Speedway Club Inc to conduct a street 

parade on Friday 13 July 2001 at 5.00 pm. 

2 That Council agree/disagree to contribute $250 towards the cost of out of town 

advertising expenses for the Far Western Speedway Championship. 

3 That Council agree/disagree to contribute $308 towards the cost of hiring 

portable toilets for the Far Western Speedway Championship. 

4 That Council approve the use of the Shire’s plant and equipment as long as a 

Council employee is the operator. 




Moved Cr Cane 


1 That Council approve the Shark Bay Speedway Club Inc to conduct a street 

parade on Friday 13 July 2001 at 5.00 pm. 

2 That Council agree to contribute $250 towards the cost of out of town 

advertising expenses for the Far Western Speedway Championship. 

3 That Council agree to contribute $308 towards the cost of hiring portable toilets 

for the Far Western Speedway Championship. 

4 That Council approve the use of the Shire’s plant and equipment as long as a 

Council employee is the operator. 


18.0 URGENT NEW BUSINESS 

The Chairperson, Cr M Hipper, declared an interest in Item 18.1 (President of the Shark Bay Bowling 

Club Inc) and left the Chambers at 12.21 pm. 



That Cr H Crawford assume the Chair. 

CARRIED UNANIMOUSLY


18.1 SHARK BAY BOWLING CLUB - APPLICATION TO VARY CONDITION OF LICENCE CL 101.02 

Author 



Nil. 

Background 

Council has received the following from the Office of Racing, Gaming and Liquor. 

APPLICATION TO ADD, VARY OR CANCEL CONDITION OF LICENCE OR PERMIT: 

SHARK BAY BOWLING CLUB INC 

I refer to the above application (copy enclosed) lodged with this Office on 12 March 2001. 

It would be appreciated if you could, within 28 days of the date of this letter, advise me in writing of 

any comments you have regarding this application. If the local authority has o comment to make, 

your advice to this effect is also appreciated. 

Should you have any queries in this respect, please do not hesitate to contact Patricia Salter on [08] 

9425 1825.

ORDINARY COUNCIL MINUTES - 28 MARCH 2001 Page 64


Comment 

I can't see any problems with the proposed changes to the hours. 


Nil. 


Nil. 


Nil. 


Nil. 


That Council advise the Office of Racing, Gaming and Liquor that it has no problems 

with the application made by the Shark Bay Bowling Club Inc. 




Moved Cr Cane 




Cr M Hipper reentered the Chambers at 12.24 pm and re-assumed the Chair. 

18.2 SHARK BAY FILM CLUB - HALL MODIFICATIONS CL 101.19 HA 101 

Author 



Nil. 

Background 

Council has received the following requests from the Shark Bay Film Club. 

Since its inception the Shark Bay Film Club with cooperation from the Shire has been gradually up 

grading facilities in the hall, for the showing of films, to the benefit of all who use it. The film shows 

and Blue Light Disco nights are proving very popular and other groups are benefiting as well. 

The high quality projection of films and video is being hampered by the reflection of light back on to 

the screen which causes a poor quality image or "bleached" effect. To counteract this we would like 

to paint the back wall and projection box black with a matt finish. 

This will enhance the quality of any projected image as well as any staged or art show. It will make 

the hall have better feeling of "make believe" which is what is wanted in the production and showing 

of any show.


The black curtains are achieving this around the screen area but these are very prone to dust. To 

hang curtains at the back of the hall would be difficult and expensive and would not achieve the 

desired professional look. 

The Shark Bay Film Club has improved the audio in the hall and is now going to replace the speaker 

wire after mice chewed through the original wire. 

The hall is a focal point of entertainment in this town so all improvements must be considered and 

acted on. 

If necessary the Film Club will pay for the paint required but it is necessary for this improvement to 

be done before the installation of the new DVD projector and is therefore considered urgent. 

Comment 

I understand there has been substantial monies received for upgrading facilities in the Town 

Hall for the showing of films, etc. 


Nil. 


Nil. 


Nil. 


Nil. 


That Council consider the matter and comment. 




Councillors had a lengthy discussion on the merits of painting the back wall of the Denham 

Hall black or hanging black curtains. 

Moved Cr Cane 


That the Shark Bay Film Club be allowed to paint inside the projection box to a colour 

to suit themselves but the back wall of the hall not be painted and the Club be 

requested to install drapery instead. 


18.3 VOLUNTEER MARINE RESCUE SHARK BAY - BOAT PEN CL 101.14 MA 100 

Author 



Nil. 

Background 

Council has received the following letter from the Volunteer Marine Rescue Shark Bay Inc.


It has come to my attention that the Shire of Shark Bay will be taking over the management of the 

Jetties and boat pens, from the Department of Transport, in the near future. 

Volunteer Marine Rescue Shark Bay has had an arrangement with the Department of Transport to 

moor the Rescue boat, RV 1, in the first pen, free of charge, during school holidays and other busy 

boating times, so that it is immediately available should the need arise. Bob Eddington arranged this. 

Volunteer Marine Rescue Shark Bay has fitted the pen with mooring ropes. 

We request that same arrangement apply once the Shire becomes responsible for the jetty 

management. 

Comment 

I understand the Shire has not yet taken over the boat pens. 

This matter may be better served to be left until the finalisation of the boat pens and Council 

has control and is able to set the fees and charges. 

I am sure it won't be a problem to allow the matter raised to continue in the future. 


Nil. 


Nil. 


Unknown until the fees and charges are set when Council takes over the boat pens. 


Nil. 


That Council advise the Volunteer Marine Rescue Shark Bay Inc that it will consider 

this issue when Council takes over the boat pens and sets the fees and charges. 




Moved Cr Cane 




The meeting adjourned at 12.31 pm and reconvened at 1.05 pm with all those previously in 

attendance present. 

19.0 MEMBERS' MOTIONS 

Nil


20.0 GENERAL BUSINESS 

20.1 OVERLANDER TENNIS COURTS RE 106 

Cr Crawford advised of works/costings performed to date and works still to be completed. 

He stated there was likely to be an over expenditure on the courts. He sought Council 

assistance with the installation of new galvanised link mesh to surround the courts rather 

than replacing the old mesh which had been removed to allow new poles to be erected. Cr 

Crawford said the Town and Country Sporting and Social Club would arrange transport of 

the mesh. 



That Council purchase ex Geraldton the galvanised netting as quoted to a value of 

$2,000 for the Overlander tennis courts and treat the purchase as over budgeted 

expenditure. 


20.2 SHARK BAY ROAD - KANGAROO WARNING SIGNS RO 105.04 

Cr Sellenger suggested, as mentioned in his Councillor's report, that Kangaroo warning 

signs should be installed on Shark Bay. Councillors considered locations for the signs, and 

also the inclusion of Emu warnings. The Chief Executive Officer was to approach MRWA re 

legalities. 



That Council approach Main Roads Western Australia re installation of four signs on 

Shark Bay Road advising of Kangaroos and Emus on the Road at the following 

locations - 

- Overlander turnoff 

- Hamelin Pool Station and Nanga Station boundary (double sided) 

- Leaving Denham near cemetery 


20.3 SWIMMING PONTOON FO 104 

Cr Hoult commented that as the swimming pontoon had been repaired it should be returned 

to the water. 

20.4 HOUSING HO 110 

Cr Hoult queried whether the problem with Government housing in Denham was through 

GEHA or HomesWest, as he said CALM did not have a problem with the number of GEHA 

houses only with HomesWest. 

The Chief Executive Officer was requested to write to the Minister for Housing and state 

there is a shortage of houses and request his investigation. 

20.5 GASCOYNE MOSAIC GA 100 

Cr Hoult commented on the Gascoyne Mosaic which was stored in the depot yard. He 

suggested it should be located in a safer area. The Councillors agreed to inspect the 

mosaic and arrange for a safe storage place until such time as it could be permanently 

located. 

20.6 YADGALAH ABORIGINAL CORPORATION CL 101.17 

Cr Hoult raised the issue of the 21 year lease over the mini golf complex for the Yadgalah 

Aboriginal Corporation.




That Council offer the Yadgalah Aboriginal Corporation Inc a lease of 21 years on the 

mini golf area. 


Cr Crawford advised discussing the possible acquisition by Yadgalah Aboriginal Corporation 

of the block west of the mini golf area with Mr Darren Capewell. Cr Hoult enquired whether 

a letter had been written to DOLA regarding this issue. The Chief Executive Officer is to 

investigate. 

20.7 LOST SHIP EXPEDITION HI 101.06 

Cr Hipper advised receiving a telephone call from the President, Cr L Moss, from Brunei in 

which Cr Moss had requested a copy of the de Vlamingh plate be forwarded to the Falkland 

Islands. The Chief Executive Officer is to investigate costings and availability. 

Cr Hipper advised that Dr Geoff Gallop, MLA, Premier of Western Australia, had written to 

Dr Mike McCarthy of the WA Maritime Museum congratulating the expeditioners on their 

success. 

20.8 TOWNSCAPE COMMITTEE MINUTES 115 

Cr Hoult enquired of the outcome from the Townscape Committee minutes, stating that if 

they were only filed it was a waste of time for participants. The Finance and Administration 

Manager advised that after resolution by the Committee items are forwarded to Council for 


Councillors requested the Chief Executive Officer investigate the origins of the Townscape 

Committee which they considered was set up by Council under the Local Government Act 

and should be the same as the Works Committee in which case the minutes should be 

received by Council. 

20.9 MONKEY MIA RESERVE MANAGEMENT COMMITTEE MO 111.05 

Cr Sellenger asked if any progress had been made on the Monkey Mia Reserve 

Management Committee. Cr Hoult replied that nothing had been finalised to date. 

20.10 WORKS COMMITTEE AGENDA CO 120 

Cr Crawford asked if all Councillors obtained a copy of the agenda for the Works Committee 

and was advised they did receive the agenda. 

20.11 COUNCIL MEETING LUNCHEON CO 120 

Cr Hipper advised that Mrs N Blennerhasset had offered to prepared lunch for the 

Councillors rather than morning tea. Councillors agreed to this proposal for the April 

meeting. 

21.0 BUSINESS CLOSED TO MEMBERS OF THE PUBLIC 



That the meeting be closed to members of the public to discuss staff issues. 


The meeting was closed to members of the public at 1.47 pm.


21.1 STAFFING LEVELS ST 101 

Author 



Nil 

Background 

Current staff changes and existing staffing issues require Council attention. 

Comment 

A separate report has been prepared under separate cover for Council perusal. 


Local Government Act 1995 - Section 5.41 - Functions of Chief Executive Officer. 

(g) Be responsible for the employment, management supervision, direction and dismissal of 

other employees. 


Division 8 - Staff - Clause 8.2 - Appointments 

(1) Any recommendations to increase staff levels be submitted to Council with full details 

to justify such increase. 


Costs associated with handover period for Accountant position being additional 

accommodation and wages for three weeks being approximately $600 and $2,100 

respectively. These costs will most likely result in an over expenditure on administration 

salaries and the recruitment costs accounts. 

Costs associated with the purchase of a computer being approximately $2,600 will be 

unbudgeted and will require Council approval. 

The above expenses can be met from the envisaged surplus for the 2000/01 financial year. 


Will allow for better deployment of services provided by Council. 


1 That Council approve the appointment of a casual Customer Service Officer for 

this financial year and for inclusion in the 2001/02 budget. 

2 That Council approve costs associated with a handover period which will be 

approximately $2,700 and these costs be recognised as over expenditures for 

2001/02 financial year. 

3 That Council approve the purchase of a computer for approximately $2,600 and 

that the expenditure be treated as unbudgeted for the 2000/01 financial year. 



Date of Report 26 March 2001




That Council look at the option of renting a house for the Accountant. 




1 That Council approve the appointment of a casual Customer Service Officer for 

this financial year and for inclusion in the 2001/02 budget. 

2 That Council approve costs associated with a handover period of the 

Accountant position which will be approximately $2,700 and these costs be 

recognised as over expenditures for 2001/02 financial year. 

3 That Council approve the purchase of a computer for approximately $2,600 and 

that the expenditure be treated as unbudgeted for the 2000/01 financial year. 


21.2 STAFF ISSUES ST 101 

Councillors discussed various issues with staffing and Senior Staff contracts. 

Moved Cr Cane 


That the meeting be opened to members of the public. 


The meeting was opened to members of the public at 2.35 pm. 

The Chief Executive Officer read aloud the motion passed while the meeting was closed to members 

of the public. 

22.0 DATE AND TIME OF NEXT MEETING 

22.1 Thursday 26 April 2001 at 9.00 am. 

23.0 CLOSURE OF MEETING 

The Chairperson thanked the meeting for its tolerance and declared the meeting closed at 

2.36 pm.


24.0 INFORMATION BULLETIN 

24.1 MANAGER REGULATORY SERVICES REPORT BU 102.02 

Author 


24.1.1 PLANNING REPORT TO 105 

Nil 

24.1.2 BUILDING REPORT BU 102.02 

Nil 

24.1.3 HEALTH ISSUES HE 101 

* ANZFA Food Safety Standards are now being considered by a Health Department of 

WA Working Group. Various obligations placed upon food premises proprietors as 

indicated below. 

Requirement 

Skills and knowledge 

Notification 

Food receipt 

Food processing 

Summary of the new obligations placed on food businesses 

Ensure that food handlers and supervisors have skills and 

knowledge in food safety commensurate with their 

responsibilities within the business. 

Food businesses that are not already registered with an 

enforcement agency will need to supply contact details and 

information on the nature and location of their food business 

to their local enforcement agency. 

Take steps to ensure food received into the premises is safe 

and suitable. 

Where a process step is needed to ensure the safety of a 

food, use a process step that achieves this outcome. 

Food recall Food businesses engaged in the wholesale supply, 

manufacture or importation of food must have a written recall 

system. 

Health and hygiene 

Temperature control 

Food handlers are to be informed of their health and hygiene 

obligations. 

If handling potentially hazardous food, businesses must have 

a thermometer accurate to +/- 1°C to measure the 

temperature of the food. 

* Further sampling of all relevant food premises was undertaken during thew preceding 

months in addition to routine swimming pool sampling. 

24.1.4 RANGER REPORT DO 101 

1 dog impounded. 


24.2 BUILDING APPLICATIONS PROCESSED ST 114 

Author 


Building Applications 5/2001 to 6/2001 inclusive were received and processed for March 

2001 and are detailed in the following schedule.


The applications comprise - 

2 Dwelling Extensions 

being a total of - 

2 Building Construction Units of 

39.72 gross square metres floor area and 

$29,100 construction value 

The applications have been processed and licensed for compliance with the Building 

Regulations 1989 (as amended), the Health Act 1911 and the Shire of Shark Bay Town 

Planning Scheme No 2 requirements. 


24.3 SUMMARY OF BUILDING CONSTRUCTION APPLICATIONS 2000/2001 ST 114 

Author 

Building Surveyor 

The Summary of Building Construction Applications is attached for Council information.


The Summary indicates the general details of applications submitted for the financial year 

2000/2001. 

Development in Shark Bay/Denham includes - 

2 Flat Units 

2 Dwelling Extensions 

15 Outbuildings 

2 Industrial Buildings 

1 Industrial Additions 

1 Government Buildings 

6 Public Buildings 

being part of - 

31 Units of construction of 2,133.02 gross square metres floor area and a construction value 

of $1,069,886. 


24.4 COMMUNITY DEVELOPMENT OFFICER'S REPORT CO 102 

Author 

Community Development Officer 


Nil 

Following is the Community Development Officer's Report for March 2001. 

As of 2 March 2001 the position of Community Development Officer has completed its first 

year and I believe very successfully. Some of the achievements and forthcoming highlights 

include - 

GRANTS 

During the past 12 months, there have been 21 successful outside funding applications 

totalling $121,129. 

2001- includes applications for outside funding of $30,657 already being submitted. 

RECREATION 

New sports such as - Tai Chi, Tae Box, Night Tennis and Samurai Karate have been 

introduced. 

Sport Seminars have been held. 

Council is now a member of Active Australia. 

2001 will see the undertaking of a community consultation and feasibility study for a 

proposed Recreation Facility. 

Formation of a Committee to host the Gascoyne Games in 2003. 

Multi media equipment installed. 

SENIORS 

Outings for seniors were run very successfully. 

2001 will see the outings continued and an emphasis on bringing (older) seniors together on 

a regular basis for friendship and contact. 

Regular informal meetings will also ascertain their needs and requirements. 

YOUTH (YAC) 

The first year as Coordinator saw the youth of Denham partaking in sea kayaking, voyage 

crew on board the Duyfken, day sail on the Leeuwin, weekend station stay and members 

attending the YAC Attack 2000 Conference in Perth. Members took part in the RoadWise


project of Safe Cars Safe Driving and were involved in hosting numerous fundraising 

activities and events. There was also the purchase of computer equipment, sound 

equipment and a digital camera. 

2001 will see the youth doing more for the community and taking on much of the projects 

themselves. They will have an active part in the forthcoming Arts Festival and are currently 

working on a skate park facility, which will be dependent on Labor’s Youth policy, and 

availability of funding which is yet to be confirmed. 

COMMUNITY EVENTS 

The Community Development Officer has been extremely active in the organisation of 

community events, such as the recent Centenary of Federation Celebrations, which were 

held on Australia Day 2001, and providing assistance to other groups in regards to their 

annual activities such as the Fishing Fiesta and the Arts Exhibition. 

2001 has already seen a heavy commitment to the organisation of the inaugural Shark Bay 

Arts Festival and this will continue right up to the Festival in July and the following months 

during the acquittals for funding associated with the Festival. This is the beginning of the 

development and planning of cultural and artistic activities for our Shire and one that will 

continue to progress utilising the Arts Council 

MEDIA 

A lot of feel good stories have been submitted to the Northern Guardian over the last 12 

months and this will continue, as will articles to Skywest’s Destinations magazine. 

Photographs of the region have also been sent to “Museum Fuer Naturkunde Shemnitz” in 

Germany and to CSIRO in the Eastern States. 

OTHER GOVERNMENT DEPARTMENTS 

Last year saw CALM, Fisheries and the Shire work together to develop a school holiday 

activity plan. This was very successful and is a possibility for 2001. 

COMMUNITY GROUPS 

Involvement in a number of community groups include the following - 

Arts 

During the past 6 months the Shark Bay Arts Council has been revamped and now has an 

enthusiastic committee. 

2001 will see the Arts Council Committee become stronger and more involved in taking on 

responsibility for the increase in awareness of cultural and artistic development within our 

community starting with the Arts Festival. The introduction of theatre productions will also 

be apparent during this year. 

Safer WA 

Although extremely short on members, has been successful in grant funding and now has a 

caravan to promote literature and messages at community events and for use during driver 

reviver activities. 

2001 - after receiving the report from the recent Safety Audit, this group will be able to focus 

on safety issues through out the town. There will be a drive to increase members so a wider 

community representation is present. 

Townscape Committee 

This group is made up largely of Shire personnel. It has been very successful in funding 

and is responsible in the last twelve months for the fish cleaning facility, disabled parking at 

the foreshore toilet block, foreshore shower facility, federation gazebo, foreshore play 

equipment and for the gardens at Charlie Sappie Park. 

2001 - will see this group continuously working towards improvements throughout the town 

with emphasis being placed on the roundabouts, and streetscaping ideas.


Voluntary Groups 

Although there wasn’t much interaction with other voluntary groups during the past twelve 

months - 

2001 - is the International Year of Volunteers and a dance is being planned during this year 

to celebrate and recognise our volunteers. Currently St John Ambulance is sending a 

representative into our community to recruit volunteers for this important service group. 

Telecentre 

The Community Development Officer has worked closely with representatives from the 

Gascoyne Development Commission in the organisation of a steering committee to set up a 

Rural Transaction Centre incorporating a telecentre in our community. 

2001 should see the telecentre up and running. 

Other Activities 

Other activities that the Community Development Officer has been involved with include the 

promotion of Clean Up Australia Day, Coastcare, Harmony Day, Northwest Games and 

currently a Clean Up of Steep Point. 

OVERVIEW 

Although the role of Community Development Officer is still developing, generally it has 

been a successful twelve months with a lot of different activities being brought into our 

community and different needs met. During the initial twelve months my role has involved 

the implementation of ideas and working closely with groups such as the Arts Council, 

Seniors and Youth, increasing the general awareness of funding opportunities within 

sporting and community groups and general grant funding on behalf of the Shire. 

I believe the position has been well accepted within the community although due to its 

diversity the public perception of the Community Development Officer's role certainly is 

mixed, and therefore requires a better awareness of the role to avoid the tendency to 

overload the position as compared to voluntary involvement. 

Over the next twelve months I intend to see my role as being more of a facilitator assisting 

groups and organisations to become more self reliant, continuing to increase community 

awareness about the availability of resources and assist in grant applications. I would like to 

see the emphasis in 2001 placed on the development of cultural and arts activities as well 

as the development of recreation activities and facilities within our community. 


24.5 OTHER SPECIFIC INFORMATION ITEMS 

The following items were included for the information of Councillors as they were significant 

matters. 

• Action Sheet February 2001 Meeting 

• Main Roads WA - Installation of Reflective Kerb Marking or Kerb Delineators Along 

Local Roads 

• Senator the Hon Ian Campbell - Mobile Carriers Forum 

• Edith Cowan University - Recognising the Value - Employing the Ability 

• Media Release - Minister for the Pilbara - Minister for the Pilbara meets with 

Development Commission Board 

24.7 GENERAL INFORMATION ITEMS 

The following item was listed for the information of Councillors and was available for perusal 

by Councillors. 

• BGC Bulletin - Summer 2001

Minutes 28-03-01 - Shire of Shark Bay

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