unconfirmed - Shire of Shark Bay

ORDINARY COUNCIL MINUTES – 30 APRIL 2008 - 1 - 

Minutes of the Ordinary meeting of the Shark Bay Shire Council held in the Council Chamber Denham 

on Wednesday 30 April 2008. 

TABLE OF CONTENTS 

1.0 DECLARATION OF OPENING ........................................................................................... 3 

2.0 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE GRANTED ...................... 3 

3.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS ON NOTICE ............................................... 3 

4.0 PUBLIC QUESTION TIME ................................................................................................. 3 

5.0 APPLICATIONS FOR LEAVE ............................................................................................. 3 

6.0 PETITIONS ..................................................................................................................... 4 

7.0 CONFIRMATION OF MINUTES .......................................................................................... 4 

8.0 ANNOUNCEMENTS BY THE CHAIR ................................................................................... 4 

9.0 PRESIDENT’S REPORT PR 101 ....................................................................................... 4 

10.0 COUNCILLORS’ REPORTS ............................................................................................... 6 

11.0 TOWN PLANNING REPORT .............................................................................................. 7 

11.1 APPLICATION FOR SUBDIVISION PART NORTH LOCATION 59 DENHAM ROAD ........... 7 

11.2 DEVELOPMENT APPLICATION 5/2008 ST JOHN AMBULANCE HUGHES STREET 

DENHAM ..................................................................................................................... 18 

11.3 DEVELOPMENT APPLICATION 6/2008 LOT 162, 31 PART LOT 24 DURLACHER ...... 19 

11.4 APPLICATION TO PARK A TOUR COACH ADJACENT TO EZYWAY SUPERMARKET & 

PLACE SIGNAGE AT DISCOVERY CENTRE ...................................................................... 21 

11.5 PLANNING/HEALTH APPLICATION FOR A PERMIT TO OPERATE A MOBILE ICE CREAM 

VAN WITHIN THE SHIRE OF SHARK BAY ......................................................................... 23 

12.0 BUILDING REPORT ....................................................................................................... 25 

13.0 HEALTH REPORT ......................................................................................................... 25 

14.0 REPORTS BY STAFF .................................................................................................... 25


15.0 WORKS REPORT ......................................................................................................... 26 

15.1 WORKS COMMITTEE ......................................................................................... 26 

16.0 TOURISM, RECREATION AND CULTURE REPORT ........................................................... 37 

16.1 DENHAM MARINE FACILITIES MANAGEMENT COMMITTEE MEETING MINUTES ........ 37 

16.2 SHARK BAY WORLD HERITAGE DISCOVERY CENTRE MANAGEMENT COMMITTEE 

REPORT ..................................................................................................................... 43 

16.3 CAPE INSCRIPTION MANAGEMENT COMMITTEE MINUTES CA 110 ....................... 48 

17.0 ADMINISTRATION REPORT ............................................................................................ 49 

18.0 FINANCE ..................................................................................................................... 49 

18.1 FINANCIAL REPORTS TO 31 MARCH 2008 .......................................................... 49 

18.2 SCHEDULE OF ACCOUNTS FOR PAYMENTS ......................................................... 51 

18.3 MONKEY MIA JETTY RESERVE – CHANGE OF DECISION MA 100 ......................... 51 

18.4 POLICY MANUAL AMENDMENT – PURCHASING POLICY P 101 .............................. 53 

18.5 CHANGE TO SIGNIFICANT ACCOUNTING POLICY – DEPRECIATION OF PLANT AND 

EQUIPMENT BU 101.................................................................................................... 54 

18.6 PLAN FOR THE FUTURE FOR THE PERIOD 1 JULY 2008 TO 30 JUNE 2012 BU 101.04 

..................................................................................................................... 55 

18.7 BUDGET VARIATION – ROOF “CRAFTERS BUILDING” BU 101 ............................... 57 

19.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............................................. 58 

20.0 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ............................. 58 

21.0 INFORMAL DISCUSSION ................................................................................................ 58 

22.0 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ................ 59 

23.0 MATTERS BEHIND CLOSED DOORS............................................................................... 59 

24.0 DATE AND TIME OF NEXT MEETING .............................................................................. 60 

25.0 CLOSURE OF MEETING ................................................................................................ 60 

26.0 INFORMATION BULLETIN .............................................................................................. 60 

26.1 CHIEF EXECUTIVE OFFICER'S REPORT – APRIL 2008.......................................... 60 

26.2 MANAGER REGULATORY SERVICES REPORT BU 102.02 .................................... 61 

26.3 BUILDING APPLICATIONS PROCESSED ST 114 ................................................... 61 

26.4 SUMMARY OF BUILDING CONSTRUCTION APPLICATIONS 2007/2008 ST 114 ........ 62 

26.5 WORKS SUPERVISOR‟S REPORT ....................................................................... 63 

26.6 SHARK BAY WORLD HERITAGE DISCOVERY CENTRE MONTHLY ACTIVITY REPORT 63 

26.7 BUILDING HEALTHY COMMUNITIES PROJECT ...................................................... 67 

26.8 RANGER REPORT DO 101 ................................................................................ 67 

26.9 OTHER SPECIFIC INFORMATION ITEMS ............................................................... 67


1.0 DECLARATION OF OPENING 

The President declared the meeting opened at 9:00am 

2.0 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE GRANTED 

Attendances 

Cr R W Eddington President 

Cr D O Hoult Deputy President 

Cr R G Blennerhassett 

Cr C L Cowell 

Cr H J Crawford 

Cr T W Hargreaves 

Mr K J Matthews Chief Executive Officer 

Mr S Kocian Finance and Administration Manager 

Mr J McKechnie Manager Regulatory Services 

Mrs K Blackman Minute Taker 

Apologies 

Cr B W Cane 

3.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS ON NOTICE 

4.0 PUBLIC QUESTION TIME 

Nil 

5.0 APPLICATIONS FOR LEAVE 

5.1 APPLICATION FOR LEAVE – CR B CANE CO 508 

Author 

Chief Executive Officer 

Disclosure of Any Interest 

Nil 

Background 

The Chief Executive Officer has received written application for leave of absence from Cr 

Bryan Cane for the ordinary meeting of 30 April 2008 due to medical reasons. 

Comment 

Cr Cane has submitted in writing his reasons for applying for leave of absence. 

Legal Implications 

The Shire of Shark Bay Standing Orders # 3.2 (1) (e) and section 2.25 (1) of the Local 

Government Act 1995 

Policy Implications 

Nil 

Financial Implications 

Nil


Strategic Implications 

Nil 

Recommendation 

That Council approve the Application for Leave of Absence by Cr Bryan Cane for the 

30 April 2008 ordinary meeting of the Shire of Shark Bay. 

Voting Requirements 

Simple Majority Required. 

Moved Cr T Hargreaves 

Seconded Cr R Blennerhassett 

That the recommendation be adopted. 

6.0 PETITIONS 

NIL 

7.0 CONFIRMATION OF MINUTES 

CARRIED UNANIMOUSLY 

7.1 CONFIRMATION OF THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 02 APRIL 2008 

The following amendments were made to the Minutes of the Ordinary Council meeting held 

on 02 APRIL 2008 

In reference to the CEO Salary Review the mover and seconder of the motion in the original 

minutes were omitted. The mover was Cr D Hoult and the Seconder was Cr R 

Blennerhassett. 

Moved Cr H Crawford 

Seconded Cr D Hoult 




That the minutes of the Ordinary Council meeting held on 2 April 2008, as circulated 

to all Councillors, be confirmed as a true and accurate record. 

8.0 ANNOUNCEMENTS BY THE CHAIR 

Nil 

CARRIED 

5 FOR / 1 AGAINST 

Cr Hargreaves requested his name be recorded as voting against the motion 

9.0 PRESIDENT’S REPORT PR 101 

As you are all aware last month a very significant event occurred off the coast of Shark Bay 

which was the discovery of the wrecks of the HSK Kormoran and the HMAS Sydney. I have 

had several phone calls from various locals on this asking when and what are we, the Shire, 

doing about it. As I have indicated to many people let us not rush this as we are talking about


a War Grave and that there were 645 young men on board the Sydney and that anything we 

do as a memorial must show the right amount of respect for those who perished during this 

conflict. We, as the Shire Council, will be seeking assistance with whatever style of Memorial 

that will be erected and we are already in discussions with various State and Federal 

Government Ministers about this issue. Please give your councilors' and the staff a chance 

to do what we were elected for and when we have some concrete answers for the 

community we will release these as soon as possible to you all. Thank you! 

LEST WE FORGET 

More rain!!! 

We have had about 200mm of rain over the last two weekends and you can see the 

difference to the bush as it is greening up. Let us also think about the effects that this rain 

has had on businesses in the Shire in particular Shark Bay Salt and Blue Lagoon Pearls. 

Shark Bay Salt had approximately 560mm of rain and this has stopped salt production for at 

least 6 months or longer. This has effectively closed the operation down and this will effect 

the employment of those who work there. Blue Lagoon Pearls had two of their work vessels 

sink and again this has affected the business and we hope that they will be back in operation 

soon. 

Thank you to Gary Brown and his crew for their efforts during the main rain event and 

afterwards in repairing and cleaning up the mess left by this rain. To the members of the 

community remember that the drainage system in town is put there for a reason and any 

attempt to interfere with it can cause the system to fail in its intended purpose. If during a 

major rain event, you have concerns about the prospect of flooding, then the SES and the 

Shire will be available to assist and I ask that you contact them before you take matters into 

your own hands. 

The Chief Executive Officer and myself were in Perth for 4 days during the week starting the 

8th April and met with several Ministers of Parliament and Government Departments to raise 

issues that are of a concern to Council. 

Meetings in Perth with Chief Executive Officer from 9 April 2008 – 12 April 2008 

9 April 2008 

1. Meetings in Perth with Chief Executive Officer of the City of Stirling City Council 

regarding the establishment of a working partnership sharing information and 

resources. This has great possibilities for both Councils. 

2. Cape Inscription Management Committee meeting at Department of Environment 

HQ in Crawley. Final draft will be available within 2-3 weeks for public comment. 

Completes a long drawn out process with good results. 

3. Meeting with The Hon Vince Catania, The Hon Ian Templeman (Minister for the 

Environment), The Hon L. Ravlich (Minister for Local Government, Racing and 

Gaming and the Minister for Controlling Access to Right of Way for the gas Pipeline) 

and Steve Potter from the Office of the Minister for Planning and Infrastructure. This 

meeting went well as Minister Ravlich expressed concern regarding the road 

network that was being affected by the pipeline upgrades (refer to meeting held on 

10 th at Parliament House). 

10 April 2008 

� Met with The Hon Gary Gray Federal Parliamentary Secretary for Regional 

Development and raised three issues with him. 

� Regional partnership Funding – all funds are frozen until a review is conducted and 

that will affect 2 Shire projects. 

� Monkey Mia Airport resurfacing runway.


� The finding of HMAS Sydney - this is subject to on-going negotiations regarding a 

suitable Memorial. 

11 April 2008 

1. Pritchards Book Binders and the WA Herbarium regarding display book for Dampier‟s 

Plant Collection. 

2. Barry Hasse at Shire Office for a briefing and to discuss Laurie Potter block and the 

HMAS Sydney issues. 

15 April 2008 

Discovery Centre Management Committee Meeting 

Plan for the Future Meeting 

29 April 2008 

Works Committee Meeting 

10.0 COUNCILLORS’ REPORTS 

10.1 CR HAROLD CRAWFORD 

16 April 2008 – Plan for The Future Meeting 

29 April 2008 – Works Committee Meeting 

10.2 CR CHERYL COWELL 

2 April 2008 – Shark Bay Tourism Association Meeting 

15 April – Strategic Waste Management Initiative Meeting 

16 April 2008 – Plan for the Future Workshop 

10.3 CR DENNIS HOULT 

3 April 2008 – Pioneer Park Redevelopment Meeting 


23 April 2008 – Denham Marine Facilities Management Committee Meeting 

25 April 2008 – Anzac Day 11:00am Service 

29 April 2008 – Works Committee Meeting 

10.4 CR ROBERT BLENNERHASSETT 

11 April 2008 – Shark Bay School Sports Day 


23 April 2008 – Denham Marine Facilities Management Committee Meeting 

25 April 2008 – Anzac Day Dawn Service 

10.5 CR TIM HARGREAVES 

11 April 2008 – Shark Bay School Sports Day 

25 April 2008 – Anzac Day Parade and 11:00am Service


11.0 TOWN PLANNING REPORT 

11.1 APPLICATION FOR SUBDIVISION PART NORTH LOCATION 59 DENHAM ROAD 

Author 

Manager Regulatory Services 


Nil 

Précis 

Montgomery Engineering Consultants has on behalf of proponent Sigma Syon Pty Ltd 

submitted an application for subdivision of Part North Location 59 Denham Road. This report 

assesses the proposal and recommends conditional approval. 

Background 

On 28 November 2007 Council approved the subdivision of Lot 59 Denham Road into three 

separate land parcels as depicted hereunder.


On 28 February 2007 Council advised Dykstra Planning, on behalf of the proponent Sigma 

Syon Pty Ltd, that is was prepared to conditionally approve the proposed Outline 

Development Plan, Part North Location 59 Denham Road, Denham, for the purpose of 

referral and advertising subject to satisfactory agreement/approval and/or further information 

being obtained/provided and resolved to the satisfaction of Council during the course of the 

advertising period relative to the issues identified hereunder; 

1. Footpaths and dual use paths not identified on the plan of possible options, for 

linkages to Shire‟s current infrastructure. 

2. Landscaping/verge treatment not addressed in the plan. 

3. Further information is required on the positioning and aesthetic treatment of 

stormwater compensation basins. 

4. Proposed and future road interfaces for this development and potential future 

development in this location requires careful consideration and also endorsement 

from Main Roads WA. 

5. Consideration also needs to be given to what type of Tourist activity may be possible 

on the designated tourist sites and for the need to now, through the Outline 

Development Plan process to identify future access and egress points as part of a 

collective road interface overview that can be endorsed.


6. Barrier retaining walls need to be better identified with reference to construction 

material, height relativities to Monkey Mia Road and as separation between 

tourist/residential developments. 

7. Council need to agree to accept cash in lieu of public open space provision and 

identify where that income would be directed and on what it would be expended as is 

required when agreeing to accept same. 

8. The Water Corporation in its submission to Town Planning Scheme No. 3 has 

identified the need for a 100 metre buffer between a residential development and its 

water treatment plant. This is an issue that will have to progress to satisfactory 

resolution through the advertising process. 

9. That Council will allow the Outline Development Plan/Subdivision to progress 

concurrently with the progress of the finalisation of Town Planning Scheme No.3 and 

its intent for Special Use Zone 3 contained within Schedule 4 but with the proviso that 

a Scheme amendment may have to be initiated if there are unforseen delays to the 

finalisation of Town Planning Scheme No.3. 

On 30 May 2007 Council advised Dykstra Planning on behalf of the proponent Sigma Syon 

Pty Ltd that is was prepared to endorse the principles and objectives proposed in the Outline 

Development Plan for Part North Location 59 Denham Road, Denham, and will accordingly 

advise the Western Australian Planning Commission of its support. 

The Western Australian Planning Commission on 17 August 2007 granted conditional 

approval for the freehold (Green Title) subdivision of Part North Location 59 Denham Road 

once the following conditions set out had been fulfilled; 

CONDITIONS(S) 

1.0 Those lots not fronting an existing road being provided with frontage to a constructed 

road(s) connected by a constructed road(s) to the local road system and such road(s) 

being constructed and drained at the applicant/owners cost. As an alternative, the 

Western Australian Planning Commission is prepared to accept the applicant/owner 

paying to the Local Government the cost of such road works as estimated by the 

Local Government subject to the Local Government given an assurance to the 

Commission that the works will be completed within a reasonable period acceptable to 

the Commission. (Local Government) 

2.0 Street corners within the subdivision being truncated to the standard truncation of 8.5 

metres. (Local Government) 

3.0 Suitable arrangements being made with the Local Government for the provision of 

vehicular crossover(s) to service the lot(s) shown on the approved plan of subdivision 

(Local Government) 

4.0 10% of the gross subdividable area as indicted on the approved Outline Development 

Plan, in a position to be agreed between the subdivider and the Local Government 

being shown on the Deposited Plan as a “Reserve for Recreation” and vested in the 

Crown under section 152 Planning and Development Act 2005, such land to be ceded 

free of cost and without any payment of compensation by the Crown. (Local 

Government) 

5.0 The land being graded and stabilised to prevent sand blowing. (Local Government) 

6.0 The land being filled and/or drained at the subdivider‟s cost to any satisfaction of the 

Western Australian Planning Commission and any easements and/or reserves 

necessary for the implementation thereof, being granted free of cost. (Local 

Government)


7.0 A vegetation study being undertaken and implemented prior to the subdivision and 

development of the land. (Department of Environment and Conservation) 

8.0 An integrated urban water management plan is to be prepared and implemented as 

part of the subdivisional works. (Department of Water) 

9.0 Suitable arrangements being made for the construction of a stormwater management 

system at the full cost of the owner/applicant. The stormwater management system is 

to be designed to protect the water quality and ecology of the downstream surface 

and groundwater receiving environment. (Department of Water) 

10.0 The intersection of Monkey Mia Road and the subdivision access being designed and 

constructed to the satisfaction of Main Roads WA. (Main Roads WA) 

11.0 Suitable arrangements being made with the Water Corporation so that provision of a 

suitable water supply service will be available to lot(s) shown on the approved plan of 

subdivision. (Water Corporation) 

12.0 Suitable arrangements being made with the Water Corporation so that provision of a 

sewerage service will be available to the lot(s) shown on the approved plan of 

subdivision. (Water Corporation) 

13.0 The provision of easements for existing or future water, sewerage and/or drainage 

infrastructure as may be required by the Water Corporation being granted free of cost 

to that body. (Water Corporation) 

14.0 Arrangements being made to the satisfaction of the Western Australian Planning 

Commission and to the specification of Horizon Power for the provision of 

underground electricity supply service to the lot(s) shown on the approved plan of 

subdivision. (Horizon Power) 

15.0 The transfer of land as a Crown Reserve, free of cost to Horizon Power for the 

provision of electricity supply infrastructure. (Horizon Power) 

16.0 The provision of easements for the existing or future electricity supply infrastructure 

as may be required by Horizon Power being granted free of cost to that corporation. 

(Horizon Power) 

17.0 Arrangements being made to the satisfaction of the Western Australian Planning 

Commission and to the specification of Horizon Power for the removal, relocation 

and/or replacement of electricity supply infrastructure, including plant and equipment, 

located on or near the lots shown on the approved plan. (Horizon Power) 

18.0 Certification from Horizon Power that roadside and block frontage vegetation clearing 

required for a power line corridor as been completed suiting Horizon Power 

requirements. (Horizon Power) 

ADVICE 

1. The Commission‟s approval to the subdivision should not be construed as an approval 

to development on any of the lots proposed. 

2. The Department of Water advised that the subject area is located within the Gascoyne 

Groundwater Area proclaimed under the Rights in water and Irrigation Act 1914. Any 

groundwater abstraction in the proclaimed area is subject to licensing by the 

Department of Water. The issuing of a groundwater license is not guaranteed but it if 

issued will contain a number of conditions that are binding upon the landowners. The 

proponent should contact the Department of Water to ensure that sustainable 

groundwater allocation limits have not been reached for the area. While there is no 

guarantee of supply, where the groundwater area is found to be fully allocated, the


proponent will been to attain water from alternative sources and make prospective 

purchasers aware of such restriction. 

3. With regard to condition 4, the WAPC hereby approves of a cash-in-lieu contribution in 

accordance with Section 153 of the Planning and Development Act, 2005. 

4. In relation to condition 10, Main Roads WA advised that the developer is required to 

provide the following: 

i. Final detail and design drawings including pavement markings: 

ii. A typical cross section and intersection pavement thickness design; 

iii. The seal design for the intersection; 

iv. Source of bascource material that complies with Main Roads specifications; 

and 

v. Intersection lighting 

5. Clearing of native vegetation is prohibited, unless clearing is authorised by a clearing 

permit obtained from the Department of Environment, or is of a kind that is exempt in 

accordance with Schedule 6 or Regulation 5 (Clearing of native vegetation 

regulations). 

ADVICE TO LOCAL GOVERNMENT 

1. The Shire of Shark Bay is advised that: 

i. A Local Planning Strategy or Tourism Strategy should review the use of the 

„Special Use Zones‟ to determine the areas appropriate for residential 

development and those appropriate for tourist development; and 

ii. No further subdivision for the creation of residential lots will be approved in 

the „Special Use Zone‟ without the finalisation of Local Planning Strategy of 

Tourism Strategy. 

Proposed subdivision approved as in accordance with the Outline Development Plan is as 

depicted on the following plan of subdivision and also Traffic Management Plans;

ORDINARY COUNCIL MINUTES – 30 APRIL 2008 - 12 -





Unresolved/outstanding issues identified at the stage of considering the Outline 

Development Plan and prior to this time when Council are about to consider subdivision 

relate to but may not be limited to; 

1. Landscaping/Verge treatment 

2. Barrier retaining walls need to be better identified with reference to construction 


tourist/residential development. 

3. Consideration of what type of tourist activity may be possible on the designated tourist 

sites to identify future access and egress points as part of a collective road interface 

overview that can be endorsed. 

The current subdivision application also requests the ability to stage the development in 

accordance with the plan submitted hereunder if, for economic or other practical reasons it 

may be unachievable within the proposed time schedule. 

Comment


While there remain a number of unresolved issues these can be further addressed at this 

stage and be made conditional upon the subdivision approval. The issue of staging the 

development is a reasonable request provided the finalisation of each stage is stand alone. 


The Shire of Shark Bay Town Planning Scheme No 3. 

The Western Australian Planning Commission. 

The Planning and Development Act 2005. 


Nil. 


The creation of new residential land stocks will have significant long term economic value for 

the growth of the Shire. 


As this residential development is at the entrance to the Denham Town Site it is important 

that the entry statement being proposed by Council and the quality of this subdivision in 

terms of landscape and other aesthetic values and treatments compliment each other in 

design and finish. 


That Engineering Consultant Montgomery Engineering on behalf of the proponent 

Sigma Syon Pty Ltd be advised that Council is prepared to approve the subdivision of 

Part North Location 59 Denham Road, Denham subject to the following conditions; 

a) Two sets of fully documented plans and specifications being submitted and 

approved prior to commencement. 

b) Payment of subdivision fee’s and work’s maintenance bonds. 

c) Staging of the subdivision will require each stage to be stand alone in service and 

amenity provision. 

d) The submission of landscaping/verge treatment plans and specifications for 

approval. 

e) Barrier retaining walls need to be better identified with reference to construction 


tourist/residential development based on approved plans and specifications those 

works could be amended. 

f) Consideration of what type of tourist activity may be possible on the designated 

tourist sites to identify future access and egress points as part of a collective road 

interface overview that can be endorsed. 

g) Further negotiations need to be entered into in relation to resolve of public open 

space provision, compensation basins for storage water and entry statement 

considerations. 



Signatures 

Author ............................................. 

Chief Executive Officer ............................................. 

Date of Report 15 April 2008


Moved Cr C Cowell 




11.2 DEVELOPMENT APPLICATION 5/2008 ST JOHN AMBULANCE HUGHES STREET DENHAM 

At 9:20am Cr C Cowell declared an impartiality to item 11.2 

At 9:24am Cr C Cowell left Council Chambers 

At 9:26 Cr C Cowell re-entered Council Chambers 

Author 



Nil 

Précis 

Architects “Eastman Poletti Sherwood” have submitted Development Application 5/2008 on 

behalf of proponent St Johns Ambulance Society (Denham Branch) for approval of building 

additions to its existing premises Lot 293, 29 Hughes Street. The proposed building additions 

require Council approval to encroach into the building setback of Hughes Street. This report 

addresses the issue and recommends conditional approval. 

Background 

The Shire of Shark Bay Town Planning Scheme No 3 identifies Lot 293, 29 Hughes Street as 

Reserve 40498 vested in the Shire of Shark Bay for the purpose of Community Centre. 

While the St Johns Ambulance Centre can not be considered a Community Centre its 

operations can be considered as performing a community purpose and approval for 

additions to the Ambulance Building would be considered as improving the amenity of a nonconforming 

use building. The zoning density of Hughes Street, under the new Town Planning 

Scheme No 3 is R.30 and in accordance with the Residential Design Codes the required 

front building set-back is (4) metres but the building set-back line can be (with Council 

approval) within (2) metres of the front boundary provided compensating areas behind the 

prescribed street setback can be demonstrated. This proposal would mean that the front setback 

to Hughes Street would be 2.550 metres, a 1.450 metre reduction in the prescribed setback 

of (4) metres. 

Comment 

The most important issue in relation to the variance of set-backs is one of impact on 

adjoining properties and impact on the existing streetscape. At this point in time the impact 

to or on this location would be minimal. 




Residential Design Codes adopted pursuant to Town Planning Scheme No 3. 


Nil.



It is important to assess individually all applications for set-back variances to a primary street 

if they are not in accordance with the Residential Design Codes. 


That Architects Eastman Poletti Sherwood on behalf of the proponents St Johns 

Ambulance (Denham Sub Branch) be advised that Council approve of the reduced 

building set-back in accordance with development application 5/2008 and subject to 

the submission and approval of building plans and specifications. 



Signatures 

Author ............................................. 


Date of Report 15 April 2008 

Moved Cr D Hoult 

Seconded Cr T Hargreaves 


11.3 DEVELOPMENT APPLICATION 6/2008 LOT 162, 31 PART LOT 24 DURLACHER 

9:28am - Cr D Hoult declared a proximity interest to item 11.3 

9:28am - Cr D Hoult left Council Chambers 

Author 



Nil 

Précis 


Development Application 6/2008 has been received from Mr T. Humphrey for a building setback 

variance to Lot 24 Durlacher Street, Denham. This report details the application and 

recommends conditional approval. 

Background 

The Shire of Shark Bay Town Planning Scheme No 3 identifies Lot 162 (which has recently 

been subdivided into three individual green title lots) as single residential with a density 

coding of R.30. Lot 24 is the lot that has a primary set-back from Durlacher Street and the 

proponent is requesting a partial building variance of 1.800 metres from the required of 

prescribed set-back of 4.000 metres. A site development plan with an artists impression of 

the proposed building is detailed hereunder;


Council will recall that the proponent commenced building works on the subject land without 

prior Council approval. 

The prescribed set-back from a primary street in an R.30 density zone is (4) metres but the 

building set-back line can be (with Council approval) within (2) metres of the front boundary 

provided compensating areas behind the prescribed street set back can be demonstrated. 

Comment 

The most important issue in relation to the variance of set-backs is one of impact on 

adjoining properties and impact on the existing streetscape. Given the fact that Durlacher 

Street has a (20) metre road width the potential impact on the streetscape would be minimal.


It should also be noted that prior to the finalisation of Town Planning Scheme No 3 Council 

had four different zoning densities in Durlacher Street which went from R.10 – 50 with the 

residential design codes prescribing setbacks from primary streets from 7.500 metres down 

to nil for Town Centre Zone. 

With the finalisation of Town Planning Scheme No 3 you now have three different zoning 

densities, R.10, R.20 and R.50 with prescribed primary street setbacks of 7.500 metres, 

4.000 metres and nil. 




Residential Design Codes adopted pursuant to Town Planning Scheme No 3. 


Nil. 


It is important to assess individually all applications for set-back variance to a primary street 

if they are not in accordance with the Residential Design Codes. 


That the proponents Mr T. Humphrey be advised that Council is prepared to approve 

of the reduced building set-back in accordance with development application 6/2008 

and subject to the submission and approval of building plans and specifications. 



Signatures 

Author ............................................. 




Seconded Cr C Cowell 


9:31am - Cr D Hoult re-entered Council Chambers 


11.4 APPLICATION TO PARK A TOUR COACH ADJACENT TO EZYWAY SUPERMARKET & PLACE SIGNAGE 

AT DISCOVERY CENTRE


Author 



Nil 

Précis 

An application has been received from Mr L.W. Deschamps requesting Council approval to; 

a) Park his Tour Coach (for advertising purposes) across from Ezyway Supermarket. 

b) Place an advertisement sign on the cement block wall on the western side of the 

Discovery Centre. 

This report considers the application and recommends considerations of item (a) and 

conditional approval of item (b). 

Background 

Council previously granted temporary approval for Mr Deschamps tour coach to be located 

alongside the Discovery Centre which subsequently expired and was not renewed by 

Council. Mr Deschamps is now looking for an alternative site to display his coach and 

advertise his business which requires a high profile location. The Shire of Shark Bay 

Advertising Devices Policy describes the requested sign as a permissible (Policy 

Assessable) sign that is permitted within a Town Centre environment subject to the 

requirements for designated boundary fence signage. This is also what is known as a third 

party sign which requires the approval of the property owners (one of which has been 

obtained). 

When this item was brought to Council at the Ordinary Meeting of Council held 2 April 2008 

the following options for Council‟s consideration were presented; 

That the Proponent Mr L.W. Deschamps be advised that Council will; 

a) 

Or 

1. Approve of the parking of his tour coach on one of the selected sites across 

from the Ezyway Supermarket on a temporary short term reviewable basis. 

2. Not approve of the parking of his tour coach on one of the selected sites 

across from the Ezyway Supermarket. 

b) Approve of the placement of a third party advertising sign on the boundary wall 

of the Discovery Centre subject to; 

Comment 

1. It’s compliance with The Shire of Shark Bay Advertising Devices Policy. 

2. The issue of a Licence in accordance with the provisions of the Advertising 

Devices Policy. 

3. The size and location of the sign to be in accordance with the Licence 

provisions.


Consideration of vehicle parking for advertising is a difficult in that it can set a precedent for 

which other operators may/will want to be party to. Accordingly unless Council has an 

appropriate (general) policy to regulate this activity it should only be approved on individual 

assessment of each application and on a short term temporary reviewable basis. 


Shire of Shark Bay Town Planning Scheme No 3. 


Shire of Shark Bay Policy Advertising Devices Policy. 


The Shire has adopted appropriate fees and charges to accommodate the issue of licence 

permits. 


Vehicle parking for advertising should only be approved on a temporary short term basis. 


That the Proponent Mr L.W. Deschamps be advised that Council will; 

1. Not approve of the parking of his tour coach on one of the selected sites across 

from the Ezyway Supermarket. 

2. Not approve of the placement of a third party advertising sign on the boundary 

wall of the Discovery Centre. 



Signatures 

Author ............................................. 



Moved Cr R Blennerhassett 



1. 1-5 MOTION LOST 

2. 4-2 MOTION CARRIED 

11.5 PLANNING/HEALTH APPLICATION FOR A PERMIT TO OPERATE A MOBILE ICE CREAM VAN WITHIN 

THE SHIRE OF SHARK BAY 

Author 



Nil


Précis 

In reference to the Ordinary Meeting of the Shire of Shark Bay dated 2 April 2008 Council 

considered and application from Mr Peter Carter for a permit to operate a Mobile Ice Cream 

Van within the Shire of Shark Bay and resolved to recommend initial “Approval in Principal” 

to the concept of a Mobile Ice Cream Van with final conditional approval being further 

considered after the full details of the application had been advertised for a period of 21 days 

to permit public comment. This report considers the outcome of the advertising process and 

recommends conditional approval based upon public response and the proponents ability to 

achieve compliance with the relevant regulatory controls that would need to be applied to the 

permit to operate. 

Background 

The proponent wishes to operate a Mobile Ice Cream Van along the streets, foreshore and 

within the Shire of Shark Bay. Operating hours and days would be dependent upon demand. 

The items offered for sale will be soft and hard serve ice cream, hot doughnuts, fairy floss, 

crisps, chocolate bars and cool drinks. 

Comment 

The Shire of Shark Bay on the 27 February 2002 adopted a Local Government Property 

Local Law which provides Council with the ability to license and conditionally approve or 

reject applications to utilise Shire controlled property. This Local Law also requires that 

Council advertise any application it proposes to consider to permit public comment prior to it 

making a decision. This process has now been undertaken and the outcomes (if any) will 

be tabled at the meeting. 

Consideration also needs to address the public health requirements for the sale, storage 

and handling of food produced and the proximity to other established retail food outlets. 

In this regard the proponents would need to provide; 

1. A food van that is compliant with the Food Hygiene Regulations. 

2. Approved locations for the storage of food products. 

3. Approved means of water and waste products storage and disposal. 

4. Approved hard stand site location that would protect the van from wind blown dust. 

5. Specified minimum distance, (to be specified by Council) from other retail food outlets. 

6. Public risk insurance in an amount and on terms reasonably required by Council. 

7. Payment of designated fees relative to Local Government Property Local Law. 



Shire of Shark Bay Local Government Property Local Law 


Recreational Area Site Policy. 


Applicable Local Government Property Local Law Schedule of Fee‟s and Charges. 


If there is a need for additional food service provision this service would be a good indicator. 


That Council advise the proponent Mr P. Carter that it is prepared to issue a permit to 

operate a Mobile Ice Cream Van, retailing food products specified in his application


within the Shire of Shark Bay subject to the satisfactory compliance with the 

following conditions; 

a. The issue of a permit to operate based upon the payment of designated fees, 

charges and bonds that may be structured and specified by Council. 

b. The permit to be for a twelve (12) month period with an initial review after three 

(3) months of operations. 

c. The provision of a food van that is compliant with the Food Hygiene 

Regulations and other Health related conditions specified and approved by the 

Manager Regulatory Services. 

d. The provision of Public Risk Insurance in an amount and on terms reasonably 

required by Council. 

e. Council endorsement of the site location from which to operate the food van. 

The endorsed site and distance from other retail food outlets to be specified by 

Council. 

f. Other conditions pursuant to the Local Government Property Local Law that 

Council from time to time may wish to impose. 



Signatures 

Author ............................................. 






Council resolved that the matter lay on the table due to the fact that the applicant had not 

advertised his intention to operate the business. 

12.0 BUILDING REPORT 

NIL 

13.0 HEALTH REPORT 

Mosquitos 

Cr B Eddington questioned whether a fogging machine would be a good solution to the 

growing mosquito problem in Shark Bay. 

Chief Executive Officer Mr Kelvin Matthews resolved to discuss matter with Carnarvon Shire 

Chief Executive Officers and Shire President at the official function for Department of 

Environment and Conservation at the Shark Bay World Heritage Development Committee 

Meeting. Also resolved to obtain quote for purchase of own fogging equipment. 

9:47am - Cr C Cowell left Council Chambers 

9:50am - Cr C Cowell re entered council chambers 

14.0 REPORTS BY STAFF


14.1 COUNCILLORS' QUESTION TIME TO MANAGER REGULATORY SERVICES 

15.0 WORKS REPORT 

15.1 WORKS COMMITTEE 

15.1.1 WORKS COMMITTEE MEETING MINUTES 1 April 2008 

The following minutes of the Works Committee meeting held on 01 April 2008 were confirmed 

at the Works Committee meeting held on 29 April 2008. 

Minutes of the Meeting of the Works Committee held in the Meeting Room in 

the Shire Offices on Tuesday 1 April 2008 

TABLE OF CONTENTS 

WC 1.0 Declaration of Opening 2 

WC 2.0 Record of Attendances / Apologies / Leave of Absence Granted 2 

WC 3.0 Public Question Time 2 

WC 4.0 Confirmation of Minutes 2 

WC 5.0 Reports 2 

WC 5.1 Works Supervisor's Report 2 

WC 6.0 Works Reports 3 

WC 6.1 WALGA Main Roads Term Network Contracts 3 

WC 6.2 Signage 1080 Baits 6 

WC 6.3 Pioneer Park Redevelopment 9 

WC 7.0 Informal Discussion 10 

WC 7.1 Monkey Mia Jetty 

WC 7.2 Carbla Road Grid 

WC 7.3 Saipem 

WC 7.4 Flood Damage Repairs Special Assistance Funding from Main Roads 

WC 8.0 Urgent Business Approved By the Person Presiding or By Decision 10 

WC 8.1 Monkey Mia Wildsights – Request for Permission for Existing 

WC 8.2 Equipment to Remain on the Monkey Mia Jetty 

WC 8.3 Grids on Station Access Roads 

WC 9.0 Next Meeting 11 

WC 10.0 Close 11 

Minutes of the Meeting of the Works Committee held in the Meeting Room in 

the Shire Offices on Tuesday 1 April 2008 

WC 1.0 DECLARATION OF OPENING 

The Chairperson declared the meeting open at 7.00 pm. 

WC 2.0 RECORD OF ATTENDANCES/APOLOGIES/LEAVE OF ABSENCE GRANTED 

Attendances Cr H J Crawford Chairperson


WC 3.0 PUBLIC QUESTION TIME 

Cr B W Cane 

Cr D O Hoult 


Mr S Kocian Finance and Administration Manager/Minute Clerk 

Mr G W Brown Works Supervisor 

Mr B J Galvin Town Supervisor 

Peter Sewell Main Roads WA 

Kathryn Siegart Main Roads WA 

The public question time commenced at 7.01 pm. Peter Sewell commended the 

Shire on the quality of the road network within the Shire. Public question time 

ceased at 7.05 pm. 

WC 4.0 CONFIRMATION OF MINUTES 

WC 4.1 Confirmation of the Minutes of the Works Committee meeting held on Tuesday 26 

February 2008. 


That the minutes of the Works Committee meeting held on 26 February 

2008, as circulated to all Committee members, be confirmed as a true and 

accurate record. 

Moved Cr Cane 

Seconded Cr Hoult 


WC 5.0 REPORTS 

WC 5.1 Works Supervisor Report 

Author 

Works Supervisor 


Nil 

Town Maintenance 


Marina rock wall and sand excavation has been completed. Town clean up as 

extra staff available with sumps being repaired and cleaned out. Town drains 

cleaned out. Many small works completed. 

Road works 

Road shoulder works on Monkey Mia Road for MRWA should be finished on 

Wednesday 2 April 2008.This includes tidy up of turn around point at airport and 

golf club and any other damaged areas. Eagle Bluff Road works will commence 

on 3 April 2008. 


That the information be received. 

Date of Report 

Moved Cr Cane


Seconded Mr Matthews 


WC 6.0 WORKS REPORTS 


WC 6.1 WALGA MAIN ROADS TERM NETWORK CONTRACTS MA 101 WA 501 

Author 



Nil 

Background 

Committee members (and Council) are advised that the ten year duration of the 

Main Roads WA (MRWA) Term Network Contracts is due to expire progressively 

from July 2009 to February 2011. The Shire of Shark Bay has no direct 

involvement with the Term Network Contracts process with MRWA other than 

private works arrangements for the Monkey Mia and Shark Bay Roads. 

The matter has also been raised at the Gascoyne Regional Road Group by 

MRWA where a WALGA representative was also in attendance. 

Comment 

WALGA has advised that MRWA is seeking input from local government in 

regard to local government‟s capacity to undertake Term Network Contracts with 

MRWA. 

The following circular from WALGA provides detail in regard to the Term Network 

Contracts and WALGA is seeking expressions of interest from agencies to 

undertake any work. WALGA is providing this information at this stage for noting 

by Council and will advise all local governments of progress in due course.




As noted in the above circular and raised at the Gascoyne Regional Road Group, 

WALGA is proposing to work with MRWA and the Gascoyne, Pilbara and 

Midwest groups of Councils to develop a business case for a Local Government 

integrated road maintenance and construction service. As raised at the Gascoyne 

Regional Road Group, one of the prohibitive issues for the Shire of Shark Bay‟s 

involvement in the proposal is the lack of resources to provide a quality service. 

That is, the physical manpower required to undertake any contract work at a 

distance from Denham and the cost involved in providing such. 


Nil 


Nil. 


Full costing of any Term Network Contract proposal in regard to the implications 

for the Shire of Shark Bay is required. 


As noted in Financial Implications above with additional consideration of what 

long term plant is/maybe required. 


That the Works Committee recommends to Council that this report be 

accepted as information pending the outcome of the WALGA study and 

recommendation(s). 

Date of Report 17 March 2008 

Moved Cr Hoult 

Seconded Cr Cane 



WC 6.2 SIGNAGE 1080 BAITS CO 114 

Author 



Nil 

Background 

Correspondence from Councillor Crawford has been received following a recent 

meeting of the APB/ZCA meeting in Carnarvon which Cr Crawford is the Shire of 

Shark Bay‟s nominated representative. 

The APB/ZCA meeting raised concerns in regard to alerting travellers through the 

Gascoyne local government areas that 1080 baits are used to control vermin. Cr 

Crawford has advised the following in regard to signage that would be required –



Comment 

As noted in the above correspondence the request for signage is not applicable 

to pastoralists property as it still remains their responsibility. The request is 

applicable only to road signage at designated entry points in the Shire of Shark 

Bay. 


Nil 


Nil. 


Determine cost and signage dimensions. 


Nil. 


That the Works Committee recommends to Council that road signage be 

erected at designated entry points to the Shire of Shark Bay 

advising/warning of the use of 1080 baiting in the Shire district, and that 

where applicable the Shire seeks permission from Main Roads WA to do 

so. 

Date of Report 18 March 2008 


Seconded Cr Cane



CARRIED UNAMINIOUSLY 

WC 6.3 PIONEER PARK REDEVELOPMENT RES 36017 

Author 



Nil 

Background 

The Committee (and Council) will be aware that at the meeting of the Works 

Committee dated 27 October 2007 (Item WC 8.3) and subsequently confirmed by 

Council at its ordinary meeting dated 27 February 2008, it was proposed that 

concept design plans be developed for the consideration of the Works 

Committee and Council. 

WC 8.3 Development of a Concept Plan for Pioneer ParkBU 101 BU 101.04 Res 

36017 

Cr Hoult stated that he would like to see the upgrade of Pioneer Park, as 

budgeted for in 2007/08, progressed as soon as possible. The Committee 

agreed and discussion took place as to how best to progress the project. It was 

agreed that an initial concept plan need to be developed, which would then be 

made available for public comment and feed back before any actual works are 

carried out. 


That the Works Committee recommend to Council that Council seek a 

consultant to develop a concept plan for Pioneer Park. 


Seconded Mr Kocian 



The above recommendation was enacted by the Manager Regulatory Services 

who provided a survey feedback sheet for all councillors based on conceptual 

designs for the redevelopment of Pioneer Park. 

The Shire of Carnarvon‟s Manager of Parks and Gardens (Mr Andrew Harrison) 

has also provided Council with a design layout for consideration following an 

inspection of Pioneer Park with the Shire of Shark Bay‟s Works Supervisor, Mr 

Gary Brown. 

Comment 

Both conceptual designs now require consideration by the Works Committee 

(and Council) in accordance with the above resolution of Council. In progressing 

to the next stage Council should ensure the involvement in consultation with 

relevant stakeholders such as the Shark Bay RSL Branch. In this regard Council 

should liaise directly with the President and/or Secretary of the Shark Bay RSL 

Branch. 


Nil



Nil. 


Budget amount of $20k is provided for the commencement of any redesign work 

in 2007/08. 


Redevelopment of Pioneer Park in consultation with the Shark Bay RSL Branch 

and other relevant stakeholders. 


That the Works Committee recommend to Council – 

1. that Council form a subcommittee consisting of Cr Hoult, the Work 

Supervisor, the Town Supervisor and the Manager Regulatory Services 

to assess the two preliminary design concept plans for Pioneer Park, 

and 

2. that the subcommittee be requested to present its recommendations to 

the May Works Committee Meeting. 


Absolute Majority Required. 

Moved Cr Cane 

Seconded Mr Kocian 


WC 7.0 INFORMAL DISCUSSION 

CARRIED UNAMINOUSLY 

WC 7.1 Monkey Mia Jetty 

WC 7.2 Carbla Road Grid 

WC 7.3 Saipem 

WC 7.4 Flood Damage Repairs Special Assistance Funding from Main Roads 

WC 8.0 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY 

DECISION 

WC 8.1 Monkey Mia Wildsights – Request For Permission for Existing MA 100 

Equipment to Remain on the Monkey Mia Jetty 

A letter from Monkey Mia Wildsights requesting that the existing fenders be 

allowed to remain on the Monkey Mia Jetty was tabled at the meeting. 

The Works Committee made the following resolution - 


That the Works Committee recommend to Council that Council deny 

Monkey Mia Wildsights request for the existing fenders to be allowed to 

remain on the Monkey Mia Jetty. 


Simple Majority Required.


Moved Mr Matthews 

Seconded Mr Galvin 


WC 8.2 Change of Start Times for Works Committee Meetings 



That the Works Committee recommend to Council that Council change the 

start time of Works Committee meetings from 7 pm. to 5 pm. 



Moved Mr Matthews 

Seconded Mr Galvin 



WC 8.3 Grids on Station Access Roads RO 105 

Cr Crawford had received a request from Carbla Station for the Shire to relocate 

the grid on Carbla Road. As a result the Works Committee made the following 

resolution - 


That the Works Committee recommend to Council that Council resolve that 

the Shire will not make any contribution, financial or in-kind, to the 

installation of road grids on station access roads. 

Moved Cr Cane 

Seconded Cr Hoult 


WC 9.0 NEXT MEETING 


WC 9.1 The next meeting of the Works Committee will be held in the Shire office meeting 

room on Tuesday 29 April 2008 at 5.00 pm. 

WC 10.0 CLOSE 

The meeting closed at 8.30 pm. 

15.1.2 WORKS COMMITTEE MEETING 29 April 2008 

A meeting will be held on 29 April 2008 and the recommendations will be tabled at the 

meeting. 


1 That the confirmed minutes of the Works Committee meeting held on 1 April 2008 

be received. 

2 That recommendations WC 5.1 to WC 6.3 of the Works Committee meeting held 

on 29 April 2008 be adopted.




Signature 

Chief Executive Officer ................................................... 





9:59am - Cr T Hargreaves declared an impartiality to item 6.1 

CARRIED 



16.0 TOURISM, RECREATION AND CULTURE REPORT 

16.1 DENHAM MARINE FACILITIES MANAGEMENT COMMITTEE MEETING MINUTES 

UNCONFIRMED 

Minutes of the Meeting of the Shark Bay Marine Facilities Management Committee held in the 

Meeting Room in the Shire Office on Wednesday 23 April 2008. 

. 

MF 1.0 Declaration of Opening 2 

MF 2.0 Record of Attendances / Apologies / Leave of Absence Granted 2 

MF 3.0 Public Question Time 2 

MF 4.0 Confirmation of Minutes 

Minutes from the 12 December 2008 meeting 

MF 5.0 Matters for Discussion 2 

MF 5.1 Marine Facilities Fees and Charges 2008/2009 

MF 6.0 Informal Discussion 4 

MF 7.0 Urgent Business Approved By the Person Presiding or By Decision 4 

MF 8.0 Next Meeting 4 

MF 9.0 Close 4 

These minutes will be confirmed as a true and accurate record at the Shark Bay Marine Facilities 

Management Committee meeting to be held on a date to be decided 

MF 1.0 DECLARATION OF OPENING


The meeting commenced at 5.07 pm. 

MF 2.0 RECORD OF ATTENDANCES/APOLOGIES/LEAVE OF ABSENCE GRANTED 

Attendances Cr D O Hoult Chair 

Cr R G Blennerhassett 

Mr M Sewell 

Mr P Ferrick 


Mr G Brown Works Supervisor 

Mrs R Mettam Minutes Taker 

Visitors 

Apologies Mr A Tansey Regional Services Manager Carnarvon 

Department for Planning and Infrastructure 

MF 3.0 PUBLIC QUESTION TIME 

Nil 

MF 4.0 CONFIRMATION OF MINUTES 

MF 4.1 Confirmation of the Minutes of the Shark Bay Marine Facilities Management 

Committee meeting held on Wednesday 12 December 2007. 


That the minutes of the Shark Bay Marine Facilities Management Committee 

meeting held on Wednesday 12 December 2007, as circulated to all 

Committee members, be confirmed as a true and accurate record. 


Seconded Mr M Sewell 


MF 5.0 MATTERS FOR DISCUSSION 


MF 5.1 Marine Facilities Fees and Charges 2008/2009 BU 101 MA 100 

Author 

Finance & Administration Manager 


Nil 

Background 

The following table represents the proposed 2008/2009 fees and charges 

associated with the marine facilities at Monkey Mia and Denham. 

Monkey Mia Jetty 08/09 

07/08 GST 

Actual


Annual Jetty Fee 

- Any Vessel Berthing on Jetty 

7.50 

p/berth 

88.50 to 

31/03/08 

5.10 per 

berthage 

from 

01/04/08 

Y 

Per Metre of 

Vessel Length 

45403708 

TRANSPORT 

08/09 07/08 

Denham Marina Proposed 

Fees 

Fees 

Slipway Charges Approx 5% 

increase 

GST 

Vessels 45503745 

- Under 12 metres in length 92.90 88.50 Y Per Day or part 

thereof 

- Over 12 metres in length 

Haulage Charges 

92.90 88.50 Y Per Day or part 


- Haulage only onto slipway/ 181.00 172.00 Y Per Vessel 45503747 

ramp for exclusive purpose 

weekdays 

of Transport Marine Safety 258.00 245.00 Per Vessel 

Survey (Limited Period) 

Weekends/public 

holidays 

- Haulage all other Vessels 

(includes haul up and down) 

181.00 172.00 Y Per Vessel 

- Jinker Modifications Cost + 30% Y Per Vessel 

Power 

7.10 6.80 Y At Cost with a 

Minimum Daily 

Fee of 

45503747 

Water 

4.40 4.20 Per Day or part 


Electric Power Charges 

7.10 6.80 Per Day or part 45503747 

(Three Phase at Jetty) 


- (Includes Vessels and Freezer 7.10 6.80 Per Day or part 

Trucks) 


Pen and Berthing Fees 45503753 

Annual Pen Fee (Includes Service 127.00 121.00 Y Per Metre of 

Jetty Fee) 

Vessel Length 

- Monthly Payment of Annual 20% 15% Y Percentage of 

Fee 

Annual Fee 

- Monthly Pen Fee 30% 25% Y Percentage of 

Annual Fee 

Annual Fee for use of Service Jetty 43.00 41.00 Y Per Metre of 45503753 

for Loading and Unloading 

Vessel Length 

Daily Casual Berthing Fee (per day 6.00 5.00 Y Per Metre of 45503753 

or part thereof) 

Vessel Length 

Daily Breakdown Jetty Fee (non 

Annual Fee users) 

116.00 110.00 Y Per Vessel 

Service Jetty Hardstand 45503786 

On Slipway in front of Winch House 28.00 26.50 Y Per Day or part 


Between Toilet Block and Winch 14.00 13.00 Y Per Day or part 

House and East of Fuel 

Storage Tank and West of 

Service Jetty 


Power Charge (Single Phase & 

7.10 6.80 Y Per Day or part 45503747 

Three Phase) 


Water Charge 4.40 4.20 Y At Cost with a 

Minimum Daily 


45503747 

Fuel Wharfage Charge 0.022 0.022 Y Per Litre 45503730 


Nil. 


Nil.



Nil. 


Nil. 


That the Denham Marine Facilities Management Committee recommends to 

Council that Council adopt the following fees and charges for inclusion in 

the 2008/09 budget. 



Signatures 








7.50 

p/berth 

07/08 

Actual 

88.50 

Y 


Vessel Length 

45403708 

TRANSPORT 

08/09 07/08 

Denham Marina Proposed 

Fees 

Fees 

Slipway Charges Approx 

5% 

increase 




- Over 12 metres in length 




- Haulage only onto 

181.00 172.00 Y Per Vessel 45503747 

slipway/ ramp for 

weekdays 

exclusive purpose of 

258.00 245.00 Per Vessel 

Transport Marine Safety 



holidays 


(includes haul up and 

down) 

181.00 172.00 Y Per Vessel 


Power 


Minimum Daily 


45503747 

Water 




7.10 6.80 Per Day or part 45503747 



- (Includes Vessels and 


Freezer Trucks) 




Jetty Fee) 

Vessel Length


- Monthly Payment of 

20% 15% Y Percentage of 

Annual Fee 

Annual Fee 


Annual Fee 

Annual Fee for use of Service 

43.00 41.00 Y Per Metre of 45503753 

Jetty for Loading and 

Unloading 

Vessel Length 

Daily Casual Berthing Fee (per 


day or part thereof) 

Vessel Length 

Daily Breakdown Jetty Fee (non 


116.00 110.00 Y Per Vessel 


On Slipway in front of Winch 


House 





Service Jetty 


Power Charge (Single Phase & 7.10 6.80 Y Per Day or part 45503747 

Three Phase) 



Minimum Daily 


45503747 




Signatures 



Moved Mr M Sewell 


Mr P Ferrick entered the meeting at 5.13pm 

That the 2008/2009 fees be as follows: 


TRANSPORT 



7.50 

p/berth 

07/08 

Actual 

88.50 

Y 


Vessel Length 

45403708 

08/09 07/08 

Denham Marina Fees 

Slipway Charges 




- Over 12 metres in length 0.00 88.50 Y Per Day or part 



- Haulage only onto 

slipway/ ramp for 

exclusive purpose of 

Transport Marine Safety 



(includes haul up and 

down) 

181.00 172.00 Y Per Vessel 

weekdays 

258.00 245.00 Per Vessel 


holidays 

181.00 172.00 Y Per Vessel 

45503747



Power 


Minimum Daily 


45503747 

Water 




7.10 6.80 Per Day or part 45503747 



- (Includes Vessels and 


Freezer Trucks) 




Jetty Fee) 

Vessel Length 

- Monthly Payment of 

20% 15% Y Percentage of 

Annual Fee 

Annual Fee 


Annual Fee 

Annual Fee for use of Service 


Jetty for Loading and 

Unloading 

Vessel Length 

Daily Casual Berthing Fee (per 


day or part thereof) 

Vessel Length 

Daily Breakdown Jetty Fee (non 116.00 110.00 Y Per Vessel 45503753 


Per Day 


On Slipway in front of Winch 


House 





Service Jetty 


Power Charge (Single Phase & 7.10 6.80 Y Per Day or part 45503747 

Three Phase) 



Minimum Daily 


45503747 


MF 6.0 INFORMAL DISCUSSION 

MF 6.1 Washout on Recreational Slipway 

MF 6.2 Barge Vessels Removed From Beach 

MF 6.3 3 Phase Power on Service Jetty 

MF 6.4 Large Boats on Service Jetty 

MF 6.5 Funding Marine Facilities Extension/Proposal 

MF 6.6 Hon. Vince Catania visit to Shark Bay on 30 April 2008 

MF 6.7 Private Vehicles on Service Jetty 

MF 6.8 Launching Boats From Recreational Slipway – Size of Vessels 

MF 6.9 Cruise Ships Visit to Denham 

MF 6.10 Proposal for Private Marina 20 – 25 pens 

MF 6.11 Tuna Cages 

MF 6.12 4 Meter Pontoon 

MF 6.13 Galla Curci on Slipway after June 

MF 6.14 Light Back on Galla Curci 

MF 6.15 Windsurfers and Jet Skies too Close to Swimmers on Foreshore 

MR 6.16 Washout under Road on Middle Section of Foreshore 

MR 6.17 Rockwall Extension near Pen Jetty 


MF 7.0 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY 

DECISION 

Nil


MF 8.0 NEXT MEETING 

MF 8.1 The next meeting of the Shark Bay Marine Facilities Management Committee will 

be held in the Meeting Room in the Shire Office on a date to be decided. 

MF 9.0 CLOSE 

As there was no further business the meeting was closed at 6.15 pm. 


1 That the confirmed minutes of the Denham Marine Facilities Management 

Committee held on 12 December 2007 be received. 

2 That recommendation MF 5.1 of the Denham Marine Facilities Management 

Committee held on 23 April 2008 be adopted. 



Signatures 





CARRIED 



16.2 SHARK BAY WORLD HERITAGE DISCOVERY CENTRE MANAGEMENT COMMITTEE REPORT 

Recommendations of the meeting of the Shark Bay World Heritage Discovery 

Centre Management Committee held in the Rose de Freycinet Gallery of the 

Shire of Shark Bay World Heritage Discovery centre on Wednesday 16 April 

2008 

DC 1.0 Declaration of Opening 

The Shire President welcomed those attending and declared the meeting 

open at 5.33 pm. 

DC 2.0 Record of Attendances / Apologies / Leave of Absence Granted 

Attendances Cr R W Eddington Shire President 


Mr Des Matthews Heritage Resort/SBTA nominee 

Mr Ray Diggens Denham Seaside Caravan Park/SBTA 

nominee 

Mr L Deschamps Shark Bay Safaris/SBTA nominee 

Apologies Hon V A Catania MLC Member for Mining and Pastoral 

DC 3.0 Public Question Time


The public question time commenced at 5.35 pm. There being no public 

present the public question time ceased at 5.35 pm. 

DC 4.0 Confirmation of Minutes 

Confirmation of the Minutes of the Shark Bay World Heritage Discovery 

Centre Management Committee meeting held on Friday 8 December 2006. 


That the minutes of the Shark Bay World Heritage Discovery Centre 

Management Committee meeting held on Wednesday 23 May 2007, as 

circulated to all Committee members, be confirmed as a true and 

accurate record. 

Moved Mr K Matthews 

Seconded Mr L Deschamps 



DC 5.0 Reports 

DC 5.1 Nomination of Members by Shire of Shark Bay to Committee 


That the Shark Bay World Heritage Discovery Centre Management 

Committee recommend to Council that it nominate the community 

members required for membership of the Shark Bay World Heritage 

Discovery Centre Management Committee. 


Simple Majority 


Moved Bob Eddington 

Seconded Des Matthews 



DC 5.2 SHARK BAY WORLD HERITAGE DISCOVERY CENTRE SIX MONTHLY FINANCIAL 

ACTIVITY REPORT 



Committee receive the above report. 




Moved R Diggens 

Seconded L Deschamps 


Committee receive the following report.


Expenses 

OPERATING STATEMENT AS AT 31 DECEMBER 2007 

YTD Budget 

December 

YTD Actual 

December 

2007 

Account Description 

Current Budget 

Full Year 2007 

36000610 Salaries and Wages 123,040 61,518 58,215 

36000660 Staff Training 2,600 1,302 1,426 

36000670 Superannuation – Employer 1,977 990 1,540 

36000675 Superannuation – Occupational 10,282 5,142 4,379 

36000680 Travel and Accommodation Staff 1,560 780 6,717 

36000685 Insurance - Workers Compensation 3,196 3,196 3,518 

36000715 Cleaning 29,473 14,736 14,359 

36000730 Maintenance 10,400 5,202 12,286 

36000775 Utilities 32,360 16,182 16,941 

36000895 Advertising 

Commission Exp. - V/Centre 

40,000 19,998 23,767 

36000902 Bookings - - 58 

36000905 Travelling Exhibition Costs 15,000 7,500 17,753 

36000920 Computer Consumables 3,139 1,572 2,790 

36000970 Postage 1,000 498 136 

36000975 Printing and Stationery 3,000 1,500 190 

36000977 Promo Material 40,000 19,998 3,545 

36000995 Telephone 3,000 1,500 1,274 

36002699 Purchase – Merchandise - - 1,981 

36001301 Depreciation - Plant and Equipment 

Depreciation - Furniture and 

8,603 4,302 4,332 

36001302 Equipment 29,532 14,766 15,450 

36001303 Depreciation - Land and Building 322,589 161,292 163,222 

36001470 Insurance 7,064 7,064 7,673 

36001600 Governance Overheads Allocated 30,843 15,420 13,681 

36002697 Purchase - Other Books for Resale 0 

36000901 Merchant Fees – SBWHDC - - 9 

36002699 Purchase – Merchandise 0 

36002920 Web Site Development 5,000 2,502 851 

36004890 Computer Equipment - - 1,317 

723,658 366,960 377,410 

Revenue 

YTD Budget YTD Actual 

Current Budget December December 

Account Description 

Contributions and Donations 

Full Year 2007 2007 

36003423 Operating 

Contributions and Donations 

- - 909 

36003523 SBWHDC - - 10,158 

36003650 Reimbursement - Other - - - 

36003722 Entrance Fees 102,948 51,474 64,358 

36003770 Sale - Merchandise 5,000 2,502 1,778 

36003771 Sale of Other Shark Bay Books - - 1,732 

36003773 Sale - Shark Bay History Book - - 1,712 

36003790 Visitor Centre Membership 2,000 1,002 3,057 

35003791 Visitor Centre Booking Commission 15,000 7,500 14,929 

Expenses 

124,948 62,478 98,633 

CARRIED UNANIMOUSLY


DC 5.3 Visitor Centre Sales and Commission 







Moved L Deschamps 

Seconded R Diggens 

Month Tour & Accomm Sales 

Financial Report of Centre Commissions July 2007 to January 2008 

Tour & 

Accomm 

Commission 

July $16,770.50 $2,012.46 

BookEasy 

Sales 

BookEasy 

Commission 

August $23,871.00 $2,864.52 $6,413.70 $845.22 

September $20,338.00 $2,440.56 $6,651.70 $859.06 

October $18,632.50 $2,235.90 $4,982.00 $667.95 

November $9,396.50 $1,127.58 $4,434.00 $500.73 

December $16,247.00 $1,949.64 $5,993.50 $685.38 

January $14,857.00 $1,782.84 $4,351.00 $538.62 

Totals $120,112.50 $14,413.50 $32,825.90 $4,096.96 

Visitor Centre Sales for the period $152,938.40 

Visitor Centre Commission Earned $18,510.46 




DC 5.4 Marketing and Merchandise Update 


That the SBWHDCMC recommend to Council that further options be 

investigated for the sale of merchandise in the Discovery Centre. 




Moved K Matthews 

Seconded D Matthews 

That the SBWHDCMC recommend to Council that further research be 

undertaken for the sale of – 

� Postcards of high quality


� Picture posters of Centre and/or town displays 

� High quality enclosed container of approximately 125 ml with 

layered red dirt, white sand and shell 

� Placemats/coasters 

in the Discovery Centre and that these products be taken back to the 

next meeting of the SBWHDCMC for endorsement. 


DC 5.5 Revision of Centre Business and Marketing Plan 


That the SBWHDCMC recommend to Council that the draft report of the 

Centre’s revised Business and Marketing Plan be considered by the 

SBWHDCMC for applicable comment and recommendation to Council 

when available. 




Moved D Matthews 

Seconded K Matthews 


DC 6.0 Informal Discussion 

6.1 HMAS Sydney 

6.2 WA Tourism Famils in Centre 

6.3 WHD Project Update 

6.4 Visitor Centre Association future Conference 

6.5 Advertising 


DC 7.0 Urgent Business Approved By the Person Presiding or By Decision 

Nil 

DC 7.0 Next Meeting 

DC 9.0 Close 


The next meeting of the SBWHDCMC will be in approximately 3 to 4 months 

pending the release of the draft report by Market Trade 

The Chairperson thanked all those attending and closed the meeting at 7.10 

pm. 

1 That the recommendations DC 5.1 to DC 5.5 of the Shark Bay World 

Heritage Discovery Centre Management Meeting held on 16 April 2008 be 

received and that recommendation in item 5.1 be changed to 


Committee recommend to Council that it nominate the three community


members proposed by the Shark Bay Tourist Association being Leon 

Deschamps, Des Matthews and Ray Diggens which are required for 

membership of the Shark Bay World Heritage Discovery Centre 

Management Committee and that the committee community 

membership structure be increased from the current two members to 

three members. 



Signatures 



Moved Cr B Eddington 




16.3 CAPE INSCRIPTION MANAGEMENT COMMITTEE MINUTES CA 110 

Author 



Nil. 

Background 

The Shire President and the CEO attended the Cape Inscription Management Committee 

held in Perth on 9 April 2008. The following Minutes as well as letter from the Premier tabled 

at this meeting are included for Councils information – 

Copy of Minutes and letter from the Premier 

Comment 

The recommendations in the Minutes are self explanatory and in particular relate to the 

majority of the meeting discussing the draft Management Plan process undertaken so far for 

the Cape Inscription Management Plan. The draft Plan will be amended with comments 

made at the meeting and then forwarded to Council for adoption in draft mode with 

recommendation to advertise the draft Plan for public comment. It is envisaged that once 

the public comment period has closed the Committee will consider submissions made for 

recommendation to Council. At this stage the Committee intend to consider these 

submissions at its next meeting tentatively planned for early August 2008. 


Nil. 


Nil



Cost to host next Cape Inscription Management Committee in Shark Bay early August 2008. 


Requirement for Management Plan at Cape Inscription and public comment period to 

receive and consider submissions. 


That Council receive the Minutes of the meeting of the Cape Inscription Management 

Committee held on 9 April 2008. 



Signature 






CARRIED 



Meeting adjourned at 10:10am for morning tea 

Meeting reconvened at 10:35 with all previous attendees in attendance 

17.0 ADMINISTRATION REPORT 

NIL 

18.0 FINANCE 

18.1 FINANCIAL REPORTS TO 31 MARCH 2008 

Author 

Accountant 


Nil 

Comment 

As per the requirements of Section 6.4 of the Local Government Act 1995 and Regulation 34 

of the Local Government Accounting (Financial Management) Regulations 1996, the 

following monthly financial reports to 29 February 2008 are attached. 

1 Municipal Fund Summary of Financial Activity (inga turquoise) 

2 Operating Statement (inga turquoise) 

3 Statement of Financial Position (pati ochre)


4 Significant Variances - Actual versus Budget (pink) 

5 Variances to Budget (green) 

6 Detailed Schedules 3 to 14 (white) 

7 General Purpose Income - Schedule 1 (yellow) 

8 Statement of Rating Information - Schedule 2 (yellow) 

9 Bank Reconciliation (grey) 

Please note for ease of reference each page is colour coded as indicated. 

For Councillors convenience a summary of financial activity has been prepared as below. 

Current Cash Position as per Bank Statements 

Municipal 

Bank Statement Municipal Fund $6,764 

Bank Statement Cash Management $1,035,424 

$1,042,188 

Trust 

Bank Statement Trust Account $186,574 

$186,574 

Reserves 

Long Service Leave Reserve Term Deposit $58,596 

Office Replacement Reserve Term Deposit $50,731 

Pensioner Unit Reserve Term Deposit $158,963 

Recreation Facility Replacement/Upgrade Reserve $145,504 

Shark Bay Interpretive Centre Reserve $4,085 

$417,879 

Total Municipal, Trust and Reserves $1,646,641 

Current Operating Position 

Change in Net Assets resulting from Operations as per 

Operating Statement as at 31 March 2008 -$83,317 

Current Operating Position as per Municipal Fund 

Summary as at 31 March 2008 $1,193,555 

Major Events March 2008 

Expenses 

Major Events Post March 2008 

Expenses 

Feasibility Study – Recreational Facilities – Denham $ (10,000) 


That the monthly financial reports to 31 March 2008 as attached be received. 



Signatures 

Author ................................................... 

Chief Executive Officer ...................................................






18.2 SCHEDULE OF ACCOUNTS FOR PAYMENTS 

Author 

Finance and Administration Manager 


Nil 

Comment 

The schedules of accounts to be passed for payment covering - 


1 Municipal Fund Account Cheque Numbers 024059 - 024086 totalling $42,604.73. 

2 Municipal Fund Account Electronic Payment Numbers EFT 5869 to EFT 5915 totalling 

$132,049.14. 

3 Municipal Fund Account Payroll for March 2008 totals $62,250.00 

4 Police Licensing March 2008 totals $26,838.15. 

5 Trust Fund Account Cheque Numbers 000539 totalling $0.00 

Submitted to each member of Council on 17 April 2008 have been checked and are fully 

supported by vouchers and invoices which are submitted herewith, and which have been 

duly certified as to the receipt of goods and rendition of services as to prices, computations 

and costing, and the amounts shown are due for payment. 


That the cheques and electronic payments as per the attached schedules of accounts 

for payment totalling $263,742.02 be passed for payment. 



Signatures 

Finance Officer ................................................... 






18.3 MONKEY MIA JETTY RESERVE – CHANGE OF DECISION MA 100 

CARRIED UNANIMOUSLY


Author 



Nil 

Background 

At the Ordinary meeting of Council held 30 January 2008 Council resolved to – 

Create a Monkey Mia Boating Facilities Reserve as part of the 2008/09 Budget process. 

Comment 

This decision needs to be changed as the resolution should have read “Monkey Mia Jetty 

Reserve” rather than “Monkey Mia Boating Facilities Reserve”. 

Regulation 10 (1) (b) of the Local Government (Administration) Regulations 1996 states – 

If a decision has been made at a council or a committee meeting then any motion to revoke 

or change the decision must be supported……by at least 1/3 of the number of offices 

(whether vacant or not) of members of council or committee, inclusive of the mover. 


Regulation 10 – Revoking or changing decisions at council or committee meetings – Local 

Government (Administration) Regulations 1996. 

Section 6.11 – Reserve accounts – Local Government Act 1995 


Nil. 


Nil. 


Nil. 


That Council resolve to – 

1. Rescind the motion, made at the Ordinary meeting of Council 30 January 2008, to 

create a Monkey Mia Boating Facilities Reserve as part of the 2008/09 Budget 

process. 

2. Create a Monkey Mia Jetty Reserve as part of the 2008/09 Budget process. 



Signatures 

Author ................................................... 



Moved Cr R Blennerhassett




18.4 POLICY MANUAL AMENDMENT – PURCHASING POLICY P 101 

Author 



Nil 

Background 


At the Ordinary meeting of Council held 28 March 2007 Council made the following 

resolution – 

That Council adopts the Shire of Shark Bay Purchasing Policy as submitted for inclusion as 

Policy 10.31 in the Shire of Shark Bay Policy Manual. 

Comment 

The purchasing policy adopted by Council in March 2007 was based on the Western 

Australian Local Government Association‟s (WALGA) model purchasing policy. During the 

past 12 months it has become apparent that some of the quotation requirements, whilst 

being suitable for a metropolitan local government, are impractical for the Shire of Shark 

Bay, and as such need to be amended. 

The impractical requirements in the original purchasing policy are – 

Amount of Purchase Model Policy 

Up to $1,000 Direct purchase from suppliers requiring only two verbal 

quotations. 

$1,001 - $19,999 Obtain at least three verbal or written quotations. 

$20,000 - $39,999 Obtain at least three written quotations. 

$40,000 - $99,999 Obtain at least three written quotations containing price 

and specification of goods and services (with 

procurement decision based on all value for money 

considerations). 

It is therefore the quotation requirements of the purchasing be amended to reflect the 

following – 


Up to $1,000 Direct purchase from suppliers requiring only one 

verbal quote. 

$1,001 - $19,999 When possible obtain at least two verbal or written 

quotations. 

$20,000 - $39,999 When possible obtain at least two written quotations. 

$40,000 - $99,999 When possible obtain at least three written quotations 

containing price and specification of goods and services 

(with procurement decision based on all value for 

money considerations). 


Local Government Act 1995


The Local Government (Functions and General) Regulations 1996 (as amended March 

2007) . 


Policy 10.31 – Shire of Shark Bay Purchasing Policy. 


Nil. 


Nil. 


That Council approve the following amendments to the quotation requirements of the 

Shire of Shark Bay Purchasing Policy; 


Up to $1,000 Direct purchase from suppliers requiring only one 

verbal quote. 

$1,001 - $19,999 When possible obtain at least two verbal or written 

quotations. 

$20,000 - $39,999 When possible obtain at least two written 

quotations. 

$40,000 - $99,999 When possible obtain at least three written 

quotations containing price and specification of 

goods and services (with procurement decision 

based on all value for money considerations). 



Signatures 

Author ................................................... 




Seconded Cr H Crawford 


CARRIED 



18.5 CHANGE TO SIGNIFICANT ACCOUNTING POLICY – DEPRECIATION OF PLANT AND 

EQUIPMENT BU 101 

Author 



Nil


Background 

The Shire of Shark Bay‟s significant accounting policies, as outlined in the annual financial 

statements and budget, state that furniture and equipment is to be depreciated over a useful 

life of 5 to 8 years at a rate of 12.5 to 15 percent. 

Comment 

The Shire has items under the Furniture and Equipment class of assets that are being 

depreciated over 15 years at a rate of 6.67 percent. Therefore the Shire‟s policy for the 

depreciation of furniture and equipment needs to be amended. 


AASB 116 – “Property, Plant and Equipment” 


Significant Accounting Policies as disclosed in the Shire‟s Annual Financial Statements and 

Annual Budget. 


Nil. 


Nil. 


That Council resolve to amend the depreciation policy of Furniture and Equipment so 

that Furniture and Equipment is depreciated over 5 to 15 years at a rate of 6.67 to 20 

percent. 



Signatures 

Author ................................................... 







18.6 PLAN FOR THE FUTURE FOR THE PERIOD 1 JULY 2008 TO 30 JUNE 2012 BU 101.04 

Author 



Nil


Background 

Section 5.56 of the Local Government Act 1995 requires Local Governments to plan for the 

future of the district. 

Regulation 19C of the Local Government (Administration) Regulations 1996 requires the 

following to be complied with: 

� A local government is to make a plan for the future of the district in respect of the 

period specified in the plan (being at least 2 financial years). 

� A plan for the future is to set out the broad objectives of the local government for the 

period specified in the plan. 

� A local government is to review its current plan for the district every 2 years and 

may modify the plan; including extending the period the plan is made in respect of. 

� A council is to consider the plan, or modifications, submitted to it and is to determine 

(via an absolute majority) whether or not to adopt the plan, or the modifications, as 

is relevant. 

� If a plan, or modified plan, is adopted by the council then the plan or modified plan is 

to apply to the district for the period of time specified in the plan. 

� A local government is to ensure that the electors and ratepayers of its district are 

consulted during the development of a plan for the future of the district, and when 

preparing any modifications of a plan. 

� A plan for the future of a district is to contain a description of the involvement by the 

electors and ratepayers in the development of the plan, and any modifications of the 

plan. 

In relation to giving notice of the plan, regulation 19D of the Local Government 

(Administration) Regulations 1996 state the following: 

� The local public notice is to contain a notification that a plan for the future of the 

district has been adopted by council as is to apply to the district for the period 

specified in the plan, and details of where and when the plan may be inspected. 

� Where the plan for the future of the has been modified the local public notice is to 

notify that the modifications to the plan have been adopted by the council, that the 

plan as modified is to apply to the district for a period specified in the plan, and 

details of where and when the plan may be inspected. 

Council adopted the Shire of Shark Bay‟s current plan for the future at the Ordinary Meeting 

of Council held in July 2007. 

Comment 

As a result of the workshop held with elected members on the 16 April 2008 staff have 

prepared a draft Plan for the Future of the principal activities for the Shire of Shark Bay in 

accordance with Section 5.56 of the Local Government Act 1995 (provided as a separate 

attachment). 

The purpose of this report is to seek Council‟s approval to advertise the plan and seek 

public comment. After the two week submission period, Council is then able to consider any 

submissions received and adopt the plan in its final form. 


Section 5.56 of the Local Government Act 1995. 

Regulations 19C and 19D of the Local Government (Administration) Regulations 1996. 

Policy Implications


Nil. 


The cost of giving local public notice. 


A Plan for the Future reflects the long term commitment of Council to fund much needed 

community projects and infrastructure. It serves as an accountability measure for Local 

Governments to its ratepayers and residents as Local Governments are required under the 

Local Government Act 1995 to state the reasons why the plan for the future has not been 

adhered to. 


That Council gives Local Government Public Notice in accordance with Regulation 

19D of the Local Government (Administration) Regulations Act 1996 advising - 

1 Notification that the Shire of Shark Bay’s Plan for the Future for the next four (4) 

years has been prepared. 

2 Details of where and when the plan may be inspected. 

3 An invitation for submissions in relation to the Plan to be made by members of 

the public within 14 days of the day on which local public notice was first given. 



Signatures 

Author ................................................... 







18.7 BUDGET VARIATION – ROOF “CRAFTERS BUILDING” BU 101 

Author 



Nil 

Background 

At the Ordinary meeting of Council held 2 April 2008 Council made the following resolution; 

That repair work to the crafters building be undertaken as a matter of urgency at quoted 

amount of $3,540.00. 

Comment


As this expenditure was not allowed for in the 2007/08 budget Council needed to approve a 

budget variation. It is recommended that $3,540 be reallocated as follows; 

Account Budget Variation Revised Budget 

5204733 – Shire Offices – Land & Buildings $56,000 ($3,540) $52,460 

35100730 – Maintenance – Community 

Centre 

$3,000 $3,540 $6,540 

Effect on Surplus Nil 


Section 6.8 – Expenditure from Municipal Fund not included in annual budget – Local 

Government Act 1995 


Nil. 


Net effect on the budget surplus is Nil. 


Nil. 


That Council approve the variation to the 2007/08 budget as per the table below – 

Account Budget Variation Revised Budget 

5204733 – Shire Offices – Land & Buildings $56,000 ($3,540) $52,460 

35100730 – Maintenance – Community 

Centre 

$3,000 $3,540 $6,540 

Effect on Surplus Nil 


Absolute Majority Required. 

Signatures 

Author ................................................... 






19.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 

20.0 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN 

21.0 INFORMAL DISCUSSION 

21.1 Monkey Mia Jetty Fees – rescind of vote Cr T Hargreaves 

CARRIED UNANIMOUSLY


21.2 Website updating 

21.3 Street lights out around Town 

21.4 Rain damage to drive ways – should this be local jurisdiction? 

21.5 Incorrect initial on one listing at Pioneer Park memorial 

21.6 Visit to city of Stirling 

21.7 Rules of debate 

21.8 Ranger 

21.9 GDC – discovery centre funds 

21.10 Interpretative Centre Anzac day takings 

21.11 Monkey Mia Wild Sights Fenders 

22.0 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION 

Nil 

23.0 MATTERS BEHIND CLOSED DOORS 



That the meeting be closed to members of the public for Council to discuss matters of 

a commercial and confidential nature. 

CARRIED 



Finance Administration Manager Mr Stan Kocian, Manager of Regulatory Services Mr Jim 

McKechnie, Minute Taker Mrs Kristy Blackman Cr T Hargreaves left Council Chambers at 

11:20am. 

23.1 COMPLAINTS DEPARTMENT OF LOCAL GOVERNMENT LE 101 CO 510 


That Council receive the report. 



Signature 



Moved Cr 

Seconded Cr 



That the meeting be reopened to members of the public. 

Council reopened to members of public at 11:43am. All previous attendees in attendance 



That the recommendation be adopted.


24.0 DATE AND TIME OF NEXT MEETING 

24.1 Wednesday 28 May 2008 9:00am 

25.0 CLOSURE OF MEETING 

CARRIED 



The meeting was declared closed at 11:44am 

26.0 INFORMATION BULLETIN 

26.1 CHIEF EXECUTIVE OFFICER'S REPORT – APRIL 2008 

Author 


26.1.1 CHIEF EXECUTIVE OFFICER MEETINGS 

The Chief Executive Officer attended meetings in March/April 2008 with the following 

groups/individuals - 

� Ordinary Council meeting 2 April 2008. 

� Works Committee meeting 1 April 2008. 

� Chief Executive Officer met with Sergeant Dave Christ and School Principal to 

discuss and approve application under the Shark Bay Ball in the Bay funding program. 

� Chief Executive Officer, Finance and Administration Manager, Works Supervisor and 

Accountant met for Management meeting. 

� Chief Executive Officer and Councillor Crawford phone link up for WALGA Gascoyne 

Zone meeting. 

� Chief Executive Officer, Shire President and Works Supervisor met with Peter Sewell 

and Kathy Siegert from MRWA. 

� Chief Executive Officer and Works Supervisor – Annual Performance Review. 

� Chief Executive Officer met with Steve Hammond from Lotteries West. 

� Chief Executive Officer conducted annual performance review for Finance and 

Administration Manager. 

� Chief Executive Officer, councillors and senior staff for budget/Plan for the Future 

meeting. 

� Staff meeting at Shark Bay World Heritage Discovery Centre. 

� Chief Executive Officer and Shire President travelled to Perth for various meetings 

arranged with Ministers (both state and federal), senior government staff, City of 

Stirling (to discuss concept of resource sharing partnership) and Cape Inscription 

Management Advisory Committee. 

� Chief Executive Officer and Shire President attended Shark Bay World Heritage 

Discovery Centre Management Committee meeting. 

26.1.2 SHARK BAY AND CITY OF STIRLING PARTNERSHIP AGREEMENT 

Council are advised that during the recent trip to Perth by the Shire President and the CEO 

preliminary discussions were held with the City of Stirling in regard to a proposed 

“Partnership Agreement” between the two Councils. This is intended to benefit both


municipalities by way of providing expertise, experience and knowledge on a resource 

sharing fee for service basis. 

The obvious benefit to the Shire of Shark Bay is in the provision of services where Council 

has to either import the skill/knowledge from consultants which is costly to Council, and in 

the exchange of information and experience from officers at the City of Stirling. Similarly the 

City of Stirling have indicated the benefit to them in the areas of learning from issues that 

they have some commonality with such as coastal/dune management, parks and gardens 

and community programs already in place with our Council such as BHC. 

At this stage no details have been finalised or even determined other than on a broad term 

basis and the Shire president has written to the Mayor of the City of Stirling to express the 

merits of the proposed project. Further information will be provided as the preliminary 

stages are finalised. 

26.1.3 WEST AUSTRALIAN OF THE YEAR AWARDS 

Council will be aware that at its previous meeting (Item 17.2) it resolved that any names to 

be considered for nominating under the above program were to be forwarded to the CEO by 

11 April 2008 so as to be submitted by the due nominated closing date. The CEO advises 

that no names for nomination were forwarded. 

26.1.4 WEST AUSTRALIA LOCAL GOVERNMENT ASSOCIATION 2008 HONOURS NOMINATIONS 

Council will be aware that at its previous meeting (Item 17.3) it resolved that any elected 

member it may consider to be nominated under the above program were to be forwarded to 

the CEO by 2 May 2008 so as to be submitted by the due nominated closing date. The CEO 

advises that to date no names for nomination have been forwarded. 

26.1.5 CEO Leave of Absence 

Council is advised that the Chief Executive Officer intends to take approximately 4 days 

annual leave in early June 2008. Council are advised that it has adopted a policy of limiting 

the accrual of staff annual leave at a maximum level so leave must be taken when accrued. 

26.1.6 WEST AUSTRALIA HERBARIUM DAMPIER PLANT COLLECTION 

Council are advised that the CEO and the Shire President met with Ms Karina Knight from 

the Western Australian Herbarium and Mr Colin Crane from Pritchards Binders to discuss 

and further progress the inclusion of the Dampier Plant Collection into a binder for display at 

the Shark Bay World Heritage Discovery Centre. 


26.2 MANAGER REGULATORY SERVICES REPORT BU 102.02 

Nil 

26.2.1 PLANNING REPORT TO 105 

Nil 

26.2.2 BUILDING REPORT BU 102.02 

Nil 

26.2.3 HEALTH ISSUES HE 101 

Nil 

26.3 BUILDING APPLICATIONS PROCESSED ST 114 

Author 

Manager Regulatory Services


Building Applications 12/2008 to 21/2008 inclusive were received and processed for April 

2008 and are detailed in the following schedule. 

The applications comprise - 

3 Residential Dwellings 

2 Dwelling Extensions 

3 Industrial Additions 

1 Industrial Building 

being a total of - 

9 Building Construction Units of 

910 Gross square metres floor area and 

$ 1,075,500.00 construction value 

The applications have been processed and licensed for compliance with the Building 

Regulations 1989 (as amended), the Health Act 1911 and the Shire of Shark Bay Town 

Planning Scheme No 2 requirements. 

Signatures 

Author ................................................... 



26.4 SUMMARY OF BUILDING CONSTRUCTION APPLICATIONS 2007/2008 ST 114 

Author 


The Summary of Building Construction Applications is attached for Council information.


The Summary indicates the general details of applications submitted for the 2007/2008 year. 

Development in Shark Bay/Denham includes - 

4 Single Residential Dwelling Units 

7 Flat Units 

7 Dwelling Extensions 

10 Outbuildings 

3 Rural Sheds 

2 Industrial Buildings 

5 Industrial Additions 

1 Commercial Buildings 

3 Commercial Additions 

4 Demolitions 

being part of - 

9 Units of construction of 3,200 gross square metres floor area and a construction value 

of $4,230,159 and 4 Units of demolition. 

Signatures 

Author ................................................... 



26.5 WORKS SUPERVISOR‟S REPORT 

26.6 SHARK BAY WORLD HERITAGE DISCOVERY CENTRE MONTHLY ACTIVITY REPORT


Author 

Shark Bay World Heritage Discovery Centre Staff 

26.6.1 BUILDING MAINTENANCE AND GENERAL CENTRE ISSUES 

� The rain in early April caused various roof leaks in the centre which have now been 

attended to. The locks on the doors have also suffered due to the damp conditions and 

decided to seize up. We also had a small problem with the fire alarm. A sensor 

malfunction caused the Fire Brigade monitoring the system to make a few late night 

calls. This problem has been rectified. Also during a power failure it was found that the 

front door could not be locked. We now have available a chain and padlock if this 

problem arises again so as to ensure security of the centre. 

� Visitor activity in the Centre for March was generally steady. Visitor numbers are 

increasing at the Centre according to seasonal fluctuations. 

� Glenda was away to attend the Caravan and Camping Show in Perth. 

� The Rose de Freycinet Gallery is hosting the “Changing Climate” exhibition until May 

2008. 

26.6.2 VISITOR NUMBERS 

Weekly Centre Detail Report from 1 to 31 March 2008 

Description 1-March 2-8 Mar 9-15 Mar 16- 22 Mar 23-29 Mar 

30-31 

Mar 

Total 

Local Entry 0 1 0 0 2 0 3 

Adult Entry 14 55 45 104 168 35 421 

Children Entry 0 2 2 6 12 3 25 

Concession Entry 0 16 32 11 33 4 96 

Family Entry 0 2 2 1 8 1 14 

Tour Groups 0 1 1 0 1 0 3 

Tour Group Persons 0 0 3 0 14 0 17 

Rose de Freycinet 

Gallery Entry 

10 15 15 20 22 6 94 

Grand Total 24 91 99 142 259 49 670 

26.6.3 MONTHLY FINANCE/ WEEKLY BREAKDOWN 

Weekly Centre Detail Report from 1 to 31 March 2008 

Description 1-March 2-8 Mar 9-15 mar 16-22 Mar 23-29 Mar 30-31 Mar Total 

Adult Entry 127.26 499.95 409.05 945.36 1,527.12 318.15 $3,826.89 

Children Entry 0.00 10.90 10.90 32.70 65.40 16.35 $136.25 

Concession 

Entr 

y 0.00 116.32 232.70 79.97 239.91 29.08 $697.88 

Family Entry 0.00 50.90 50.90 25.45 203.60 25.45 $356.30 

Tour Groups 

Entr 

y 0.00 0.00 21.81 0.00 101.82 0.00 $123.63 

Rose de 

Freycinet 

Gallery Entry 

0.00 0.00 0.00 0.00 0.00 0.00 0.00 

Grand Total $127.26 $678.07 $725.36 $1,083.48 $2,137.85 $389.03 $5,141.05


26.6.4 MONTHLY FINANCE COMPARISON 

Monthly Centre Detail Report for March 2008 

Description No Sold Total Value 

Adult Entry 421 $3,826.89 

Children Entry 25 $136.25 

Concession Entry 96 $697.98 

Family Entry 14 $356.30 

Tour Bookings 3 $123.63 

History Book Soft Cover 4 $140.00 

History Book Hard Cover 0 

Shark Bay Days 0 

Buccaneer's Bell 0 

Patterns of Nature 1 $50.00 

Carpets of Silver 0 

Voyage of Discovery Terra 0 

A Woman of Courage 0 

Unfinished Voyages 3 $163.65 

Placemats 

Art Book 

Gascoyne DVD 0 

Grand Total 567 $5,494.70 

Description No Sold Total Value 

Visitor Centre 

Local Bookings Commission 1,360.92 

Bookeasy Commission 565.68 

Membership- 

Corporate 

Accommodation 

Tour Operator, Air Charter/bus 

hire 

Real Estate 

Holiday Homes 

General Business 

Website Listing only 

Brochure Display only 

Individuals, non profit 

organisations 

Grand Total $1,926.60


26.6.5 OPERATING STATEMENT AS AT 31 MARCH 2008 

26.6.6 CENTRE ACTIVITIES 

Nil


26.7 BUILDING HEALTHY COMMUNITIES PROJECT 

Nil 

26.8 RANGER REPORT DO 101 

Nil 

26.9 OTHER SPECIFIC INFORMATION ITEMS 

Nil

unconfirmed - Shire of Shark Bay

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