invitation for bids - Gail

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Section VIGeneral Conditions of Contract (GCC)6.2 The bidder is expected to examine all instructions, forms, terms and conditions in the biddingdocuments. The Invitation for Bids (IFB) together with all its attachments thereto, shall beconsidered to be read, understood and accepted by the bidders. Failure to furnish all informationrequired by the bidding documents or submission of a bid not substantially responsive to thebidding documents in every respect will be at bidder’s risk and may result in the rejection of his bid.7. Clarification of Bidding Documents7.2 A prospective bidder requiring any clarification(s) of the Bidding Documents may notify GAIL inwriting or by fax or e-mail at GAIL’s mailing address indicated in the Invitation for Bids not later than03 days prior to the deadline. GAIL may, if deemed appropriate, respond in writing to the requestfor clarification. Written copies of GAIL’s response (including an explanation of the query butwithout identifying the source of the query) will be sent to all prospective bidders who have receivedthe bidding documents. Any Clarification or information required by the bidder but same notreceived by the Employer, Three days prior to the bid due date, the same is liable to be consideredas no clarification/information required.8. Amendment of Bidding Documents8.1 At any time prior to the bid due date, GAIL may, for any reason, whether at its own initiative or inresponse to a clarification requested by a prospective bidder, modify the bidding documents.8.2 The amendment will be notified in writing or by fax or e-mail to all prospective bidders, at theaddress, fax numbers, e-mail id provided by the bidder, who have received the Bidding Documentsand will be binding on them.8.3 In order to afford prospective bidders, reasonable time in which to take the amendment intoaccount in preparing their bids, GAIL may, at its discretion, extend the bid due date.9. Language of Bid : English10. Documents Comprising the BidC. Preparation of Bids10.1 The bid prepared by the bidder shall comprise the following components:10.2 Envelope - I: Super scribing Techno-Commercial Un priced Bids (PART-I)Part-I: Techno-commercial /Un-priced Bid (to be furnished in original only) and shall contain thefollowing:(a) Covering Letter(b) Bidder’s general details/information as per format F-1(c) Power of Attorney/Authority letter from competent official in favour of person(s) signing the bidthat such person (s) is/are authorized to sign the bid on behalf of the bidder and anyconsequence resulting due to such signing shall be binding on the bidder.(d) Specific experience, annual turnover, etc.(e) A Bid Form as per format F-2(f) Copies of documents as required in F-3(g) A confirmation that prices in requisite formats, strictly complying with the requirement, withprices blanked out, are in envelope number II “Price Bid”.(h) Documents establishing the eligibility and conformity to the Bid Documents of all Goods andservices, which the bidder proposes to supply under the award is to be submitted.8
(i) One copy of Bid security to be furnished either in the form of Cashier’s / Banker’s cheque / BankDraft payable to GAIL (India) Ltd., at Vaghodia / Bank Guarantee as per format F-4.(j) Specific Experience, Annual Turnover and other details as per Format F-5(k) Confirmation of no deviation as per Format F-6(l) Certificate in Format F 7(m) Commercial Questionnaire / Agreed Terms & Conditions duly filled-in, as per format F-8(n) Latest valid Employees Provident Fund Registration Certificate under RPF(o) Bidder’s declaration that they are not under liquidation, court receivership or similarproceedings, as per format F-6-A(p) Any other information/details required as per bid document(q) Offer/Application format – AnnexureNote: All pages of the bid to be signed and sealed by authorized person of the bidder.10.3 Envelope II: Super scribing “Price Bid - Not to Open with Techno-commercial Un-priced Bid”Part-II: Price Bid : shall contain original of Schedule of Rates duly filled-in, in separate sealedenvelopes, duly signed and stamped on each page super scribing on the sealed envelope“Price Bid – Do Not Open”. In case of any correction, the bidders shall put their full signatureand stamp.10.4 Envelope III: Super scribing “ Bid Security”- PART-IIIPart-III shall contain original Bid security in separate sealed envelope.11. Bid Prices11.1 Unless stated otherwise in the Bidding Documents, the Contract shall be awarded on the pricesquoted by the Bidder and accepted by the EMPLOYER.11.2 Prices must be filled in format for ‘Schedule of Rates’ enclosed as part of Bidding Document. Ifquoted in separate typed sheets and any variation in item description, unit or quantity isnoticed; the bid is liable to be rejected.11.3 Bidder shall quote for the items of Schedule of Rates after careful analysis of cost involved forthe performance of the completed item considering all parts of the Bidding Document.11.4 All duties and taxes and other levies (if any) payable by the Contractor under the Contract, orfor any other cause, shall be included in the rates and prices and the total bid price submittedby the bidder.11.5 Prices quoted by the bidder, shall remain firm and fixed and valid till the contract period andwill not be subject to variation on any account.11.6 The Bidder shall quote the prices both in figures as well as in words. There should not be anydiscrepancies between the price indicated in figures and the price indicated in words.11.7 Alternative bids shall not be considered.11.8 Discount, if any, must be included in ‘Schedule of Rates’ only. Conditional discount, if offered,shall not be considered for evaluation.12. Bid Currencies: The bid should be submitted in Indian Rupees only.13. Bid Validity13.1 Bids shall be kept valid for 4 months from the final bid due date. A bid valid for a shorter periodmay be rejected by GAIL as non-responsive.13.2 In exceptional circumstances, prior to expiry of the original bid validity period, the Employermay request that the bidders extend the period of validity for a specified additional period. The9
Page 3 and 4: GAIL (India) LimitedGIDC INDUSTRIAL
Page 6 and 7: id in the format made available in
Page 8 and 9: A. General1. Scope of Bid2. Eligibl
Page 12 and 13: equest and the responses thereto sh
Page 14 and 15: Part ‘III’ - BID SECURITY in or
Page 16 and 17: considered as binding upon the bidd
Page 18 and 19: 41. Rejection CriteriaBidder's Bid
Page 20 and 21: SECTION-IIISCOPE OF SERVICES &SPECI
Page 22 and 23: one location as directed by the EIC
Page 24 and 25: iv)Reducers will be considered with
Page 26 and 27: layers shall be staggered joint con
Page 28 and 29: c) The adhesive to be use for bondi
Page 30 and 31: f) Insulation of piping shall be st
Page 32 and 33: authorities and shall keep the Owne
Page 34 and 35: SECTION - IVFORMSANDFORMATS32
Page 36 and 37: F-2ToBID FORMSUB: INSULATION WORK I
Page 38 and 39: F-4PROFORMA FOR BANK GUARANTEE FOR
Page 40 and 41: F-5ADETAILS OF SIMILAR WORK DONE DU
Page 42 and 43: F-6ADECLARATIONTo,GAIL( India) Limi
Page 44 and 45: F-8COMMERCIAL QUESTIONNAIRESUB: INS
Page 46 and 47: F- 10OFFER / APPLICATION FORMATRef:
Page 48 and 49: SCHEDULE OF RATESSECTION - VSlnoDes

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