1-minutes-of-meeting-wef-28-1-2008-till-date - Asha on SCBA Multi ...

1 st emergent <strong>meeting</strong> <strong>of</strong> the Board <strong>of</strong> Directors <strong>of</strong> SCBAMSCGHSLtd. was held on Friday the 25 th Jan. <strong>2008</strong> in Society’s<strong>of</strong>fice at 1.15 PM.1. At the start <strong>of</strong> the <strong>meeting</strong> the Chairman suggested that apost <strong>of</strong> Hony. Secretary be created Mr. Saba Rahmanproposed the name <strong>of</strong> Mr. Chava Badri Nath Babu. Thesuggestion was seconded by Mr. Subramonium Parsad,and unanimously approved.2. Signing <strong>of</strong> Cheques: - Out <strong>of</strong> three (3) members <strong>of</strong> FinanceCommittee two members will sign the Cheques along witheither the Chairman or Vice Chairman.3. Finance Committee: - 1. Ms. Alka Agarwal2. Ms. <strong>Asha</strong> Jain Madan3. Mr. Jasbir Singh Malik4. Executive Committee: - -No Decision-5. The board unanimously passed a resolution that theChairman Mr. E.C.Agarwala and Mr. SubramanounmParsad – Director will appear in the Delhi High Court inConnection with pending Cases.6. Formation <strong>of</strong> Various committees has been deferred anddraft-containing members for various committees hasbeen prepared and suggestions noted, shall be finalized inthe next <strong>meeting</strong>, since Mr. Ajay Garg and Mr. P.I.Josehave not been able to attend to day’s <strong>meeting</strong>.Next <strong>meeting</strong> is fixed for 8 th Feb.<strong>2008</strong>.

MINUTES OF THE MEETING DATED: 8.2.<strong>2008</strong>1. Item No. 1 & 7<strong>of</strong> Agenda Dated: 1.2.<strong>2008</strong> was discussed in the<strong>meeting</strong> held on 8.2.<strong>2008</strong>, and the same was deferred forfurther discussion and finalization in the next <strong>meeting</strong>.2. Item No.2 <strong>of</strong> Agenda Dated1.2.<strong>2008</strong> was discussed based on theinformation furnished by the CEO and it was resolved that a sum<strong>of</strong> Rs. 85,000/- may be called for from the members <strong>of</strong> thehousing society towards the further installment money before25 th March <strong>2008</strong>.3. Item No.3 <strong>of</strong> Agenda Dated 1.2.<strong>2008</strong> was passed and the CEOmay take immediate steps for completion and distribution <strong>of</strong>remaining Share Certificates to the respect to members.4. Item No. 4 <strong>of</strong> Agenda Dated 1.2.<strong>2008</strong> was discussed and it wasresolved that immediate steps for appointment <strong>of</strong> Architect betaken and in this regard advertisement in two prominentnewspapers may be given.5. Item No. 5 <strong>of</strong> Agenda Dated 1.2.<strong>2008</strong> was deferred for the timebeing. However, it was resolved to appoint a full time & parttime accountant, keeping in view <strong>of</strong> the auditors report <strong>date</strong>d12.9.2007 submitted by the auditor by hand to the Chairman on2.2.<strong>2008</strong> and subsequently a copy to the same was furthercirculated to the Directors.6. Item No. 6 <strong>of</strong> Agenda Dated 1.2.<strong>2008</strong> deferred for the timebeing enabling the <strong>of</strong>fice to rectify/complete (i) incompleteaccounts <strong>of</strong> the members, (ii) difference in opening & closingbalance <strong>of</strong> members accounts and keep the finical record upto<strong>date</strong> pertaining to accounts/ledgers etc.7. Item No. 8 <strong>of</strong> Agenda Dated 1.2.<strong>2008</strong> was passed. It wasresolved that Chairman may write suitable request letter to theHon’ble Chief Minister’s <strong>of</strong> U.P/Haryana.8. Item No. 9 <strong>of</strong> Agenda Dated 1.2.<strong>2008</strong> was passed. It wasresolved that Chairman may write suitable request letter to theHon’ble Justice <strong>of</strong> India. The Chairman may also fix a <strong>meeting</strong>with to the Hon,ble Chief Justice in this regard at the earliest.9. Item No. 10 <strong>of</strong> Agenda Dated 1.2.<strong>2008</strong> deferred for the timebeing.10. Item No. 11. It was resolved that the next <strong>meeting</strong> <strong>of</strong> the Board<strong>of</strong> Directors shall be convened on 15.2.<strong>2008</strong> at 4.15 PM.E.C.AgrawalaChairman

MINUTES OF THE MEETING DATED: 15.2.<strong>2008</strong>It was unanimously resolved that the <strong>minutes</strong> should berecorded in the Board <strong>meeting</strong> itself against items afterdiscussion. If there is no unanimity it should be he put to voteand it will be carried out as per majority.It was further resolved that any letter complaint orrepresentation given by a Director will be taken as additionalitem <strong>of</strong> Agenda or it may be put as agenda item in the Board’snext <strong>meeting</strong>.It was also resolved that any representation submitted by anymember, it should be in 16 copies. It should also be circulated toall the Directors and it will be kept as an agenda item in the next<strong>meeting</strong>.The <strong>minutes</strong> so recorded shall be circulated as first agenda itemin the next <strong>meeting</strong>.Inadvertently since the CEO who had left the room before thestart <strong>of</strong> <strong>meeting</strong>, the members could not sign the <strong>meeting</strong>register on 1.2.<strong>2008</strong>, they have put their signatures today.It is also resolved that since no committee exists Issue regardingvoting right to the Honorary Secy. shall be decided as and whenthe committees are formed.In the agenda item on 1 st Feb. <strong>2008</strong>, it is resolved that in the 1 stresolution <strong>of</strong> 1 st Feb. <strong>2008</strong>, which records as “ It was alsoresolved that he shall be a “Special”. invitee in all thecommittees with voting right is treated as delected.It is resolved that in view <strong>of</strong> fact that no Finance Committee hasbeen formed, the resolution <strong>of</strong> item No.2 is treated as deleted.Resolution 3 is confirmed.Item 4 <strong>of</strong> the Agenda dt 25.01.<strong>2008</strong> is treated as deleted.Item No.2 <strong>of</strong> 8.2.<strong>2008</strong>, Ms. Hema Sahu said that “Since theSociety is unable to provide Bank Loan facility to the members <strong>of</strong>Noida Project, and the Society’s Bank A/c is credited with Rs. 3.5Crores in Flexi deposit and another one Crore in SB A/c.therefore I request the Board to utilize the above money towardsthe payment <strong>of</strong> next installment and the deficit amount can becontributed by the members. The same is proposed in the favour<strong>of</strong> the young members <strong>of</strong> the Society”.

Mr. Ajay Jain & Mr. P.I.Jose agrees with the suggestion <strong>of</strong> Ms.Hema Sahu. Mr. Ajay Garg also suggested that in case theamount deposited by the members in Noida Project is an excess<strong>of</strong> the amount deposited with the Noida Authority than in thatcase the present demand should be proportionally reduced.Mr. Saba Rehman also supports the above view.The Chairman summed up the discussion by saying “Majority <strong>of</strong>the Directors called for the details from the Acctt, who has giventhe statement that at least Rs. 79,800/- as 5 th installment duewill be called from each members on the basis that 660 flats areto be constructed. Thus the question <strong>of</strong> sum <strong>of</strong> Rs.3.5 CroresFlexi & 1 Crore SB A/c for payment to the Noida Authority doesnot arise at the moment as there are already few members whoare defaulters and some <strong>of</strong> the them have expressed theirintentions to withdraw the amount from the Society. Somemembers have petitioned in High Court for refund <strong>of</strong> amountwith interest. High Court has observed that their applications bedecided expeditiously”.Therefore it was decided by overall majority that money lying inthe bank can not be touched for payment to Nodia Authority asthe same may have to be refunded to the defaulting members.Therefore the call <strong>of</strong> Rs. 85,000/- is justified.Earlier on 8 th Feb. <strong>2008</strong> the matter was also discussed in briefand it was then decided to call for Rs. 85,000/- for 5 thinstallment.Rests <strong>of</strong> the agenda items were deferred.The next deferred <strong>meeting</strong> shall be held on Monday at 3 PM. Nonotice for 18 th Feb. <strong>2008</strong> is required to be given to the membersas agreed to by all the members.

Minutes <strong>of</strong> deferred <strong>meeting</strong> held <strong>of</strong> 18.2.<strong>2008</strong> inCommittee Room <strong>of</strong> Supreme Court Bar Association MultiState Cooperative Group Housing Society Ltd. (Regd) at 3PM.In the beganing <strong>of</strong> the <strong>meeting</strong> left over items <strong>of</strong> <strong>minutes</strong> <strong>of</strong><strong>meeting</strong> dt. 8.2.<strong>2008</strong> were taken up for discussion and approval.1. Items 4 and 5 <strong>of</strong> the <strong>minutes</strong>, which were regarding theappointment <strong>of</strong> Architect and a full time Accountant for theSociety. After deliberations the draft for publishing theAdvertisement was approved. The appointment <strong>of</strong> a full timeAccountant, deleting the word “Part Time” in line two wassuggested. The rest <strong>of</strong> the <strong>minutes</strong> are confirmed.2. Item 6 <strong>of</strong> the <strong>minutes</strong> was about incomplete accounts <strong>of</strong>members <strong>of</strong> Noida Project. A letter was required to be sent todefaulting members whose name have been suggested by CourtAdministrator. They should be asked to clearly submit pro<strong>of</strong>showing that they have made the full payment upto Sept. 2007by enclosing their Bank Statements.3. Minutes <strong>of</strong> Items 7,8,9 & 10 were confirmed.4. Regarding nominating 3 members as signatory for operatingbank accounts, who will sign the Cheques it is resolved that forthe time being out <strong>of</strong> three (3) directors any two will sign thecheques alongwith the Chairman or the Vice- Chairman.5. Since there were several suggestions for electing three names.The name <strong>of</strong> Ms. Alka Aggarwal was proposed by Mr. J.N.S.Tyagiand seconded by Mr. Ranjan Pandey.Second name <strong>of</strong> Shri Ajay Garg was proposed by Mr. RajeevSharma and seconded by Mr. Chava Badri Nath BabuThird Name <strong>of</strong> Ms. <strong>Asha</strong> Jain Madan was proposed by Mr.AjayJain and seconded by Mr. Subramonium Prasad.Fourth Name <strong>of</strong> Mr. Saba Rahman was proposed by Mr. PraveenKumar Singh and seconded by Mr. Ajay Garg.Fifth name <strong>of</strong> Mr. Jasbir Singh Malik ws proposed by Mr. P.I.Joseand seconded by Mr. Ajay Jain.Sixth Name <strong>of</strong> Ms. Hema Sahu was proposed by Mr.Subramonium Prasad and seconded by Mr. P.I.Jose.Out <strong>of</strong> these six names three members were to be elected bymajority votes.

In the voting by secret ballot, the members polled votes asunder: -1. Ms. Alka Aggarwal Polled 13 Votes2. Mr. Ajay Garg Polled 11 Votes3. Mr. Saba Rehman Polled 8 Votes4. Ms. <strong>Asha</strong> Jain Madan Polled 6 Votes5. Mr. Jasbir Singh Malik Polled 3 Votes6. Ms. Hema Sahu Polled 2 VotesTherefore by majority decision it is resolved that two out <strong>of</strong> the threedirector i.e. Ms. Alka Aggarwal; Mr. Ajay Garg & Mr. Saba Rehman willbe the signatory alongwith Chairman or Vice Chairman to operate thebank accounts. A Copy <strong>of</strong> this resolution be sent to UCO BankSupreme Court Branch that two out <strong>of</strong> three directors viz Ms.AlkaAggarwal, Mr. Ajay Garg & Mr. Saba Rehman and any one <strong>of</strong> theChairman or Vice Chairman will the sign the Cheques on behalf <strong>of</strong> theSociety here after.The next <strong>meeting</strong> has been fixed for Friday the 22 nd Feb. <strong>2008</strong> at 4.15P.M. All directors have informed in the <strong>meeting</strong> itself and no separatenotice is required to be sent to the directors.

Minutes <strong>of</strong> the deferred <strong>meeting</strong> held on 22.2.<strong>2008</strong> inCommittee Room <strong>of</strong> SCBA. at 5 PM.Proceedings: -1. It was resolved that the Advertisement inviting Architects tosubmit their proposals be published in classified cols, in twomain newspapers i.e. Times <strong>of</strong> India & Hindustan Times be sentto them by 23.2.<strong>2008</strong>.2. Deferred Item No. 10 <strong>of</strong> Agenda dt 1.2.<strong>2008</strong> regarding stolenCheques / illegal withdrawal <strong>of</strong> money from the society andsteps taken by the Court Administrator. “Resolved that the CourtAdministrator be requested to hand over the copies <strong>of</strong> alldocuments showing there in the steps taken by her. In themeanwhile we may also contact the Investigating Officer to giveus the latest position so that the society may also move theCourt for necessary orders to release the frozen money attachedby Investigating Officer.”3. It was further resolved to authorize Mr. Rajeev Sharma & Mr.Jasbir Malik may coordinate and obtain a complete records <strong>of</strong> thesociety’s case’s including certified copies.4. A letter received from Ms. Hema Sahu be placed in next Boards<strong>meeting</strong> copies <strong>of</strong> this letter were distributed to all the membersthere in the <strong>meeting</strong>.5. The Board unanimously resolved to visit the project site onFriday the 29 th Feb. <strong>2008</strong> between 3 & 4 PM.S.C.BhatnagarC.E.O

Minutes <strong>of</strong> the emergent <strong>meeting</strong> <strong>of</strong> Board <strong>of</strong> Directors held on7.3.<strong>2008</strong> at 4.30 P.M.Proceedings: -Agenda Item No. 1 Minutes <strong>of</strong> Meeting held on 22.02.<strong>2008</strong> wereconfirmed.Agenda Item No. 2 Setting up a committee <strong>of</strong> pr<strong>of</strong>essionals to assistthe Board in appointment <strong>of</strong> Architect. It was resolved that weshould approach five Organizations/ Institutions like (1) School<strong>of</strong> Planning and Architecture (2) Indian Institute <strong>of</strong> Technology(3) RITES (4) NBCC and (5) CPWD. and request them to assistus in appointment <strong>of</strong> Architect.Agenda Item No. 3 It was resolved that Board shall meet onWednesday the 12.3.<strong>2008</strong> at 4.30 P.M. regarding scrutiny /interview from the proposal received from the Architects. Therest <strong>of</strong> the agenda will also be discussed and considered.Agenda Item no. 4 It was resolved that a Commiteee <strong>of</strong> Seven (7)members shall look into all the representations and grievancesreceived from members and give their findings. The Seven (7)members <strong>of</strong> the committee are (1) Mr. Praveen Kumar Singh (2)Mr. Ajay Jain (3) Mr. Jasbir Singh Malik (4) Mr. Ajay Garg (5) Mr.Rajeev Sharma (6) Mr. Subramonium Prasad (7) Mr. Babu BadriNath Chava as Secretary to coordinate.Agenda Item no. 5 It was resolved that visit to Noida Site is fixedon 17 th March <strong>2008</strong> at 3 P.M.Agenda Item No. 6 It was also resolved that in view <strong>of</strong> Ms. HemaSahu’s letter dt. 7.3.<strong>2008</strong> the matter was deferred. Neverthelessthe Board requested Mr. S.C.Bhatnagar to his give his side <strong>of</strong>explanation.The next <strong>meeting</strong> <strong>of</strong> the Board is fixed for 12.3.<strong>2008</strong> as per itemNo. 3S.C.BhatnagarC.E.O

MINUTESAn Emergent Meeting <strong>of</strong> the Board <strong>of</strong> the Directors <strong>of</strong> SupremeCourt Bar Association Multi State Cooperative Group HousingSociety Ltd. (Regd) was held on Wednesday the 12 th March<strong>2008</strong> in Arbitration Room No. 17 at 4.30 P.M.ProceedingsAs per the agenda circulated on 11 th March <strong>2008</strong> the Board wasonly to scrutinize the proposals received from the Architects inthis <strong>meeting</strong>.1. It was resolved that all the proposals received in this <strong>of</strong>fice bescrutinized by the directors. They shall also prepare their ownnotes against each Architect papers they go through. Thereafterthe entire Board will discuss each other’s notes before calling theArchitects for presentation / demo before the experts, assistingthe Board.2. CEO has been requested to make a compilation <strong>of</strong> all Architectsdocuments. It was also resolved that the <strong>of</strong>fice <strong>of</strong> the society willaccept any proposal received in this <strong>of</strong>fice upto 17 th March <strong>2008</strong>upto 11.A.M.3. Meanwhile member may discuss amongst themselves theArchitects issue. The next Board <strong>meeting</strong> is fixed for 11 A.M. onMonday the 17 th March.S.C.BhatnagarC.E.O

Minutes <strong>of</strong> the Boards <strong>meeting</strong> held on Friday 11th April <strong>2008</strong>.An emergent <strong>meeting</strong> <strong>of</strong> the Board <strong>of</strong> Directors was held onFriday the 11 th April <strong>2008</strong> at 4.15 P.m. in Society’s <strong>of</strong>fice.Issues related to appointment <strong>of</strong> Architects and visits to Noida,Gurgaon and Dwarka sites, and also administrative matters,were on the Agenda and were discussed: -Item No.1 (I & II) The Board approved the site visits by Directorsto Noida / Gurgaon / Dwarka as per their conveniences.Item No. 2 The pending cases <strong>of</strong> grievances / complaints includingCourt cases were deferred for the present, pending formulatingguidelines in this regard.Item No. 3 It was approved that the Audit and Accounts report from1999 to 2007 be given to desirous members @ Rs. 100/- perset.Item No. 4 Regarding the purchase <strong>of</strong> FAX and Photostat machines,the item was deferred for the present.Item No. 5 Restructuring <strong>of</strong> society’s staff including the appointment<strong>of</strong> an Accountant and <strong>of</strong>fice Assistant and also revision <strong>of</strong> payscales. The item <strong>of</strong> restructuring <strong>of</strong> pay scales <strong>of</strong> staff wasdeferred for the present. However it was almost unanimouslyresolved by the members present in the <strong>meeting</strong> except Ms.Hema Sahu, to enhance the salary <strong>of</strong> Shri S.C.Bhatnagar C.E.O.from Rs. 8,500/- to Rs. 10,000/- against his demand for Rs.20,000/-. Ms. Hema Sahu has given a dissent note: -DISSENTING NOTE“That the present CEO, S.C.Bhatnagar, is not suitable for thepost <strong>of</strong> CEO <strong>of</strong> the society, as we all are aware <strong>of</strong> his misconductand involvement <strong>of</strong> fund/ financial irregularity <strong>of</strong> Rs. 14,95,000/-vide FIR no. 346 <strong>date</strong>d 19/09/2007 u/s 420/468/471 andvarious complaints against him both verbal & written.It is quite surprising that instead <strong>of</strong> taking serious note about thesame and to take appropriate action, the majority <strong>of</strong> themembers in the board decide to increase his salary, therebyapproving his conduct.I hereby record my dissenting note and will not like to be part <strong>of</strong>such an erroneous decision.”“Hema Sahu”

Item No. 6 Any other matter with the permission <strong>of</strong> the Chair.It was further unanimously agreed to dispense with the services<strong>of</strong> Mr. Navneesh Rana, the part time Accountant in the Society,with immediate effect after paying him his dues, if any.It was approved that the services <strong>of</strong> Mr. Ram Das, a retiredemployee <strong>of</strong> Govt. <strong>of</strong> India as an ad-hoc full time Accountant beutilized upto July <strong>2008</strong> to clear the backlog <strong>of</strong> pending work <strong>of</strong>ledgerwriting, reconciliation <strong>of</strong> accounts work and other bankrelated works including acquiring by him knowledge <strong>of</strong> computerwith Tally accounting system etc.Babu Badri Nath ChavaHony. Secretary

Minutes <strong>of</strong> Emergent Meeting <strong>of</strong> the Board <strong>of</strong> Directors <strong>of</strong> SupremeCourt Bar Association Multi State Cooperative Group Housing SocietyLtd. (Regd) held on Saturday the 26 th April <strong>2008</strong> at 4.45 P.M. inSupreme Court Bar Association’s Committee Room. The Agenda <strong>of</strong> the<strong>meeting</strong> was: -Item No. I To consider the Recommendation regarding appointment<strong>of</strong> Architect.Item No. II To discuss the High Court Case regarding consentedorder by both parties since the matter is fixed for hearing on29 th April <strong>2008</strong>.Item No. III Any other matter with the permission <strong>of</strong> the Chair.1. On 26/04/08 at 11.a.m., the Board <strong>of</strong> Directors held joint<strong>meeting</strong> with Pr<strong>of</strong>. Satish Khanna, Department <strong>of</strong> Architecture,School <strong>of</strong> Planning & Architecture, New Delhi., in the SupremeCourt Bar Association’s conference Room. In the said <strong>meeting</strong>,all the four Architects (as short-listed by the Board) i.e. Design‘A’, The Mars, Development Consultant & The Colleagues gavetheir presentation / demonstration regarding Noida Project.After the conclusion <strong>of</strong> the presentations (which continued from11a.m. to 4.30 p.m.), the above said expert submitted hisvaluable recommendations in his report after considering thesaid presentations / other Quires and the same was dulyreceived by the C.E.O. in the Society <strong>of</strong>fice on 26.04.08 at 5 P.M.The Meeting <strong>of</strong> Board <strong>of</strong> Directors was adjourned for <strong>28</strong>.04.08. Itwas agreed that the said expert report will be considered in theBoards Meeting on Monday the <strong>28</strong> th April 08 at 4.30 P.M. and theBoard will decide the appointment <strong>of</strong> architect in the light <strong>of</strong> thesaid expert’s report. In this regard it was agreed that no furthernotice will be issued, and the Directors who were not available inthe Meeting shall be informed telephonically by the <strong>of</strong>fice todayitself.2. Since the applicant has not approached the Board, the mattercould not be discussed and no decision could be taken. Hencethis Agenda item is deferred3. No other item for discussion.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> emergent <strong>meeting</strong> <strong>of</strong> Board <strong>of</strong> Directors <strong>of</strong>Supreme Court Bar Association Multi State CooperativeGroup Housing Society Ltd. (Regd) held on <strong>28</strong>.04.08 at4.30 P.M. in Society’s <strong>of</strong>fice.Today’s <strong>meeting</strong> was an adjourned <strong>meeting</strong> <strong>of</strong> 26 th April 08 where in itwas agreed that Expert report will be considered in the Board <strong>meeting</strong>on Monday the <strong>28</strong> th April 08 at 4.30 P.M., and the Board will considerand finalize about the appointment <strong>of</strong> Architects.1. The Board members had a long <strong>meeting</strong> and discussions withboth the Architects. Nearly all the members except Ms. HemaSahu participated in the discussion, which went on from 4.30P.M. to 7. P.M. Two names were recommended / suggested bythe expert namely Pr<strong>of</strong>. Satish Khanna <strong>of</strong> School <strong>of</strong> Planning &Architecture. However in his opinion he found Desgin ‘A’Architects is the best, in view <strong>of</strong> various factors emanated byhim, in his recommendation. Accordingly we have requested M/SDesign ‘A’ to give us a copy <strong>of</strong> lay out alternative Plans <strong>of</strong>proposed Flats, and a sample <strong>of</strong> M O U for the consideration <strong>of</strong>Board by 29.04.08. It was also desired from Design A to provideus the details <strong>of</strong> services which shall be rendering and thosewhich are not included in the terms <strong>of</strong> contract, for which thesociety will have to make arrangements.2. Likewise M/S. Colleagues, whose name was found competitivebut second in merit as per the expert, were also requested toprovide similar details by 29.4.<strong>2008</strong>.The finalization <strong>of</strong> Architect is deferred for the time being <strong>till</strong> thenext <strong>meeting</strong> scheduled for 30/04/08 at 4.30 P.M., so as toverify the details, which both the Architects will submit.3. Regarding High Court’s Case, it was noted that since theapplicant has not approached the Board with any positive note interms <strong>of</strong> High Courts direction. The matter is further deferred. Itis further Resolved that the Chairman is authorized to giveVakalat nama in favour <strong>of</strong> Shri. Rakesh Tikku Advocate, who isappearing on behalf <strong>of</strong> society in Writ Petition No. 3787/06.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> Boards Meeting dt. 30.4.08 at 4.30 P.M. held inSociety <strong>of</strong>fice.This is a deferred <strong>meeting</strong> <strong>of</strong> 29.04.08 where in appointment <strong>of</strong>Architect is to be discussed and decided.1. It is unanimously resolved to issue a letter <strong>of</strong> intent to Architect“Design A” subject to signing <strong>of</strong> MOU which is yet to be finalizedcontaining terms and conditions. His fee for the entireconsultancy work including getting the plans sanctioned <strong>till</strong> thecompletion <strong>of</strong> the project shall be an amount not exceeding1.45% <strong>of</strong> the cost <strong>of</strong> construction which may be fixed in lumpsumamount after fixing the cost <strong>of</strong> construction with thecontractor.2. The appointment <strong>of</strong> Mr. Ram Dass (Retired employee from Govt.<strong>of</strong> India) as Ad-hoc Accountant was also discussed and approvedby the Board. Accordingly the appointment letter may be issuedby the Hony. Secretary, w.e.f. 6 th March <strong>2008</strong> i.e. the day hestarted working in the society <strong>of</strong>fice.3. With permission <strong>of</strong> the Chair Mr. J.N.S. Tyagi proposed & Mr.Jasbir Singh Malik seconded the procuring additional land forSociety. This was unanimously approved by the Board In thisregard letters to the Authorities viz Hon’ble Lt. Governor Delhi,Vice- Chairman DDA, NOIDA Authority Noida, etc; may bewritten, requesting them to allot suitable land for construction <strong>of</strong>more flats to meet the needs <strong>of</strong> the remaining members <strong>of</strong> thesociety.S.C.BhatnagarC.E.O.

Supreme Court Bar AssociationMulti-State Cooperative Group Housing Society ltd. (Regd.)Office: M.C.Setalvad New Lawyer’s Chambers, Arbitration RoomNo.17, 1, Bhagwan Dass RoadNew Delhi-110 001 (India)Tel: 32496268Mr. E.C.AgrawalaChairmanMr. Praveen KumarSinghVice ChairmanMr. Chava Badri NathBabuHony. SecretaryBoard <strong>of</strong> Directors:Mr. Ajay GargMr. Ajay JainMr. P.I.JoseMr. Jasbir Singh MalikMr. J.N.S.TyagiMr. Ranjan KumarPandeyMs. Alka AggarwalMr.PrasadMs. Hema SahuSubramoniumMs. <strong>Asha</strong> Jain MadanMr. Saba RahmanMr. Rajeev SharmaMay 9 <strong>2008</strong>An Emergent Meeting <strong>of</strong> the Board <strong>of</strong> Directors <strong>of</strong> SupremeCourt Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) was held on 8 th May <strong>2008</strong> at4.15 P.M. in society’s <strong>of</strong>fice.The agenda <strong>of</strong> the <strong>meeting</strong> is: -(1) Finalization <strong>of</strong> <strong>minutes</strong> <strong>of</strong> all previous Board <strong>meeting</strong>s.(2) Finalization <strong>of</strong> MOU with Architect Desgin A.(3) To consider the letter dt 7.5.<strong>2008</strong> <strong>of</strong> M/S. Colleagues(4) To consider letter dt 2.5.<strong>2008</strong> received on 5.5.<strong>2008</strong> at12.35 P.M. by hand from Ms. <strong>Asha</strong> Jain Madan DirectorMinutesChairman Mr. E.C. Agrawala presided over the <strong>meeting</strong>. AllDirectors except Mr. P.I. Jose & Ms. Hema Sahu attendedthe <strong>meeting</strong>. After deliberations it was unanimouslyresolved that in view <strong>of</strong> the election <strong>of</strong> SCBA on 9/5/<strong>2008</strong>the <strong>meeting</strong> be deferred, since threadbare discussion is notpossible today.The deferred <strong>meeting</strong> shall be held on Monday the 12 th May<strong>2008</strong> at 4 P.M. in society’s <strong>of</strong>fice.Members present in today’s <strong>meeting</strong> need not be informedabout the <strong>meeting</strong>, rest all be informed.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the emergent <strong>meeting</strong> dt 9 th July <strong>2008</strong> held inSociety’s <strong>of</strong>fice at 4.15 P.M. Chairman Mr. E.C.Agrawalapresided over the <strong>meeting</strong>.1. As per agenda item the building plans as submitted by ArchitectDesign ‘A’ were to be discussed. But the Architect brought twoadditional drawings / layout proposals, which were discussed bythe Board. It was decided that the inconclusive discussion wasfurther to be discussed in the deferred <strong>meeting</strong> to be held onSaturday the 12 th July <strong>2008</strong>.2. It was decided by the Board that the pending cases <strong>of</strong> Refund <strong>of</strong>Mr. Nikhil P, Mr. Hari Kishan Takkar & Mr. K. Doraisami. beexpeditiously disposed <strong>of</strong>.3. Board authorized Ms. <strong>Asha</strong> Jain Madan and Ms. Hema SahuDirectors to represent the Society, before the Court <strong>of</strong>Metropolitan, Magistrate Mr. Sanjay Bansal in Room No. 15 inConnection with “Society’s Cheques theft” Case on 17 th July<strong>2008</strong>.4. Other items <strong>of</strong> the agenda were deferred due to paucity <strong>of</strong> time.Next <strong>meeting</strong> was announced to be held on Saturday the 12 thJuly <strong>2008</strong>, for which no separate notice was to be sent. Alldirectors will be informed telephonically.S.C.BhatnagarC. E.O.

Supreme Court Bar AssociationMulti-State Cooperative Group Housing Society ltd. (Regd.)Office: M.C.Setalvad New Lawyer’s Chambers, Arbitration RoomNo.17, 1, Bhagwan Dass RoadNew Delhi-110 001 (India)Tel: 32496268Mr. E.C.AgrawalaChairmanMr. Praveen Kumar SinghVice ChairmanMr. Chava Badri NathBabuHony. SecretaryBoard <strong>of</strong> Directors:Mr. Ajay GargMr. Ajay JainMr. P.I.JoseMr. Jasbir Singh MalikMr. J.N.S.TyagiMr. Ranjan Kumar PandeyMs. Alka AggarwalMr. Subramonium PrasadMs. Hema SahuMs. <strong>Asha</strong> Jain MadanMr. Saba RahmanMr. Rajeev SharmaMinutes <strong>of</strong> the emergent <strong>meeting</strong> dt 9 th July <strong>2008</strong>held in Society’s <strong>of</strong>fice at 4.15 P.M. Chairman Mr.E.C.Agrawala presided over the <strong>meeting</strong>.1. As per agenda item the building plans as submittedby Architect Design ‘A’ were to be discussed. Butthe Architect brought two additional drawings /layout proposals, which were discussed by theBoard. It was decided that the inconclusivediscussion was further to be discussed in thedeferred <strong>meeting</strong> to be held on Saturday the 12 thJuly <strong>2008</strong>.2. It was decided by the Board that the pending cases<strong>of</strong> Refund <strong>of</strong> Mr. Nikhil P, Mr. Hari Kishan Takkar &Mr. K. Doraisami. be expeditiously disposed <strong>of</strong>.3. Board authorized Ms. <strong>Asha</strong> Jain Madan and Ms.Hema Sahu Directors to represent the Society,before the Court <strong>of</strong> Metropolitan, Magistrate Mr.Sanjay Bansal in Room No. 15 in Connection with“Society’s Cheques theft” Case on 17 th July <strong>2008</strong>.4. Other items <strong>of</strong> the agenda were deferred due topaucity <strong>of</strong> time.Next <strong>meeting</strong> was announced to be held on Saturday the12 th July <strong>2008</strong>, for which no separate notice was to besent. All directors will be informed telephonically.S.C.BhatnagarC. E.O.

Minutes <strong>of</strong> deferred <strong>meeting</strong> held <strong>of</strong> 21.07.<strong>2008</strong> in CommitteeRoom <strong>of</strong> Supreme Court Bar Association Multi State CooperativeGroup Housing Society Ltd. (Regd) at 4.15 P.M.It is unanimously decided that with deviation <strong>of</strong> density plan for682 flats may be finalized, and without deviation <strong>of</strong> density plansfor 648 flats may be finalized and made ready.In case the Noida authorities permits construction <strong>of</strong> 682 flatswithout any additional charges and sanction the plans, we shouldgo ahead with construction <strong>of</strong> 682 flats. In case the Noidaauthority do not sanction plan for 682 flats on the ground, itviolates the density permissible, Limits then we shouldimmediately submit the plans for 648 flats, which is said to be inthe permissible limits.Ms. Hema Sahu suggested to kindly check up as to having 682flats instead <strong>of</strong> 648 flats will not put additional financial burdenon the 648 members and also substantially decrease the size <strong>of</strong>the flat.Money <strong>of</strong> the three members viz: - Mr. Syed Amin Ahmad, Mr.Hari Kishan Takkar & Mr. K. Doraisami was refunded as desiredby them and approved by the Board.Shri. G.K. Sinha is appointed as Additional C.E.O. on purely adhoc basis, on payment <strong>of</strong> Rs. 9,500/- P.M. one Mr. YogeshKumar is appointed as a peon on payment <strong>of</strong> Rs. 3,000/- P.M. onpurely ad hoc basis. Mr. Ajay Jain & Mr. P.I. Jose Director hadreservations with regard to the procedure adopted forappointment <strong>of</strong> staff on ad hoc basis.It was decided to have the next <strong>meeting</strong> <strong>of</strong> executive at 4.15P.M. on 23/07/<strong>2008</strong>. Notice <strong>of</strong> <strong>meeting</strong> stand waived.Chairman desire that the <strong>minutes</strong> <strong>of</strong> <strong>date</strong>d 7.3.<strong>2008</strong>, 12.3.<strong>2008</strong>,11.4.<strong>2008</strong>, 26.4.<strong>2008</strong>, <strong>28</strong>.4.<strong>2008</strong>, 30.4.<strong>2008</strong> & 5.5.<strong>2008</strong> to beput for their approval & Confirmation in the next <strong>meeting</strong>. All the<strong>minutes</strong> above have been circulated to all the Directors earlier.S.C.BhatnagarC.E.O.

Supreme Court Bar AssociationMulti-State Cooperative Group Housing Society ltd. (Regd.)Office: M.C.Setalvad New Lawyer’s Chambers, Arbitration RoomNo.17, 1, Bhagwan Dass RoadNew Delhi-110 001 (India)Tel: 32496268Mr. E.C.AgrawalaChairmanMr. Praveen Kumar SinghVice ChairmanMr. Chava Badri Nath BabuHony. SecretaryBoard <strong>of</strong> Directors:Mr. Ajay GargMr. Ajay JainMr. P.I.JoseMr. Jasbir Singh MalikMr. J.N.S.TyagiMr. Ranjan Kumar PandeyMs. Alka AggarwalMr. Subramonium PrasadMs. Hema SahuMs. <strong>Asha</strong> Jain MadanMr. Saba RahmanMr. Rajeev SharmaJuly 23, <strong>2008</strong>MinutesGrievances Committee Meeting held on Monday <strong>28</strong> thJuly <strong>2008</strong> at 4.15 P.M. in society’s to discuss and decidethe complaints / representation <strong>of</strong> the Members. Thefollowing Members <strong>of</strong> the Grievances Committeeattended the <strong>meeting</strong>.1. Mr. Ajay Garg Mob: - 98111096632. Mr. Ajay Jain Mob: -98110441923. Mr. Jasbir Singh Malik Mob: - 93122077344. Mr. Babu Badri Nath Chava (Member Secretary)Mob: - 98912340705. Mr. Mr. Subraminum Prasad Mob: -98102782<strong>28</strong>6. Mr. Praveen Kumar Singh Mob: -98100868897. Mr. Rajeev Sharma Mob: -9810053339S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> deferred <strong>meeting</strong> held <strong>of</strong> 23.07.<strong>2008</strong> in CommitteeRoom <strong>of</strong> Supreme Court Bar Association Multi State CooperativeGroup Housing Society Ltd. (Regd) at 4.15 P.M.Chairman Shri. E.C. Agrawala presided over the <strong>meeting</strong>.1. The modified plan was further discussed by the Board with theArchitect. After discussion the Board requested Architect tosubmit the improved plans consisting <strong>of</strong> 682 flats with minordeviations in density and also a separate plan consisting <strong>of</strong> 648flats as per the sanctioned density requirement <strong>of</strong> the NoidaAuthority within 10 days, to the society.2. Mr. P.I. Jose have been requested to contact some good C.A. t<strong>of</strong>inalize Accounts <strong>of</strong> the society at the earliest. In the meanwhileMr. Chandra Shekar C.A. has also been requested to inform hisremuneration to complete the Accounting work <strong>of</strong> the societyand continue to do the same work <strong>of</strong> the society if necessary.3. The next <strong>meeting</strong> <strong>of</strong> the Board is fixed on 01.08.<strong>2008</strong>.S.C.BhatnagarC.E.O.

Supreme Court Bar AssociationMulti-State Cooperative Group Housing Society ltd. (Regd.)Office: M.C.Setalvad New Lawyer’s Chambers, Arbitration RoomNo.17, 1, Bhagwan Dass RoadNew Delhi-110 001 (India)Tel: 32496268Mr. E.C.AgrawalaChairmanMr. Praveen Kumar SinghVice ChairmanMr. Chava Badri Nath BabuHony. SecretaryBoard <strong>of</strong> Directors:Mr. Ajay GargMr. Ajay JainMr. P.I.JoseMr. Jasbir Singh MalikMr. J.N.S.TyagiMr. Ranjan Kumar PandeyMs. Alka AggarwalMr. Subramonium PrasadMs. Hema SahuMs. <strong>Asha</strong> Jain MadanMr. Saba RahmanMr. Rajeev SharmaJuly <strong>28</strong>, <strong>2008</strong>MinutesGrievances Committee Meeting held on Monday <strong>28</strong> thJuly <strong>2008</strong> at 4.15 P.M. in society’s to discuss and decidethe complaints / representation <strong>of</strong> the Members. Thefollowing Members <strong>of</strong> the Grievances Committeeattended the <strong>meeting</strong>.1. Mr. Ajay Garg2. Mr. Ajay Jain3. Mr. Jasbir Singh Malik4. Mr. Babu Badri Nath Chava (Member Secretary)5. Mr. Mr. Subraminum Prasad6. Mr. Praveen Kumar Singh7. Mr. Rajeev SharmaS.C.BhatnagarC.E.O.Supreme Court Bar AssociationMulti-State Cooperative Group Housing Societyltd. (Regd.)Office: M.C.Setalvad New Lawyer’s Chambers,Arbitration Room No.17, 1, Bhagwan Dass RoadNew Delhi-110 001 (India)Tel: 32496268July 30, <strong>2008</strong>

MinutesGrievances Committee Meeting Scheduled to be held on Friday 1stAugust <strong>2008</strong> at 3 P.M. in society’s <strong>of</strong>fice to consider the application /representation <strong>of</strong> the Members.The following Hon’ble Members <strong>of</strong> the Grievances Committee arerequested to participate without fail.1. Mr. Praveen Kumar Singh (Vice Chairman)2. Mr. Babu Badri Nath Chava (Member Secretary)3. Mr. Ajay Garg4. Mr. Ajay Jain5. Mr. Jasbir Singh Malik6. Mr. Subraminum Prasad7. Mr. Rajeev SharmaS.C.BhatnagarC.E.O.

Minutes <strong>of</strong> Grievance Committee <strong>meeting</strong> held <strong>of</strong> 01.08.<strong>2008</strong> inCommittee Room <strong>of</strong> Supreme Court Bar Association Multi StateCooperative Group Housing Society Ltd. (Regd) at 3 P.M.It has been decided by the Directors <strong>of</strong> the Grievance Committeepresent in the <strong>meeting</strong> that a uniform policy must be laid down beforeconsidering the complaints particularly for the cases pertaining to: -(1) Default in payment <strong>of</strong> money in time.(2) Residence.It has come to the notice <strong>of</strong> the committee that the CourtAdministrator has condoned the delays in payment by levying interestat the rate <strong>of</strong> 9% and has not disturbed the seniority <strong>of</strong> the members.The Board has to take a decision whether the seniority <strong>of</strong> thesemembers should be retained or not. If the board is <strong>of</strong> the opinion thatthe members should not be permitted to retain their seniority then allthe files have to scrutinized because there are members who have notdeposited the money in time and yet their name does not figure in thelist <strong>of</strong> defaulters and they continue to retain their seniority.Similarly a uniform policy must be laid down to decide on the criteriaas to whether a member who is a member in Supreme Enclave mustbe permitted to be a member <strong>of</strong> this Society. It has also to be decidedas to what should be the guideline for deciding the issue <strong>of</strong> residenceso as to be entitled to get a flat.In the light <strong>of</strong> this fact, the committee is <strong>of</strong> the opinion that all the filesshould be scrutinized, and a uniform policy shall be laid down to decideall the cases. This matter should be placed before the board forappropriate decision.In compliance <strong>of</strong> the order <strong>of</strong> the High Court in the cases <strong>of</strong> Mr. NikhilJain & Mr. Tajuddin where specific direction have been passed toconsider their cases having been examined by the GrievanceCommittee and the observations are being placed before the Board.G.K. SinhaAddl. C.E.O.Enclosure: Copy <strong>of</strong> the observation <strong>of</strong> the Grievance Committee andthe compliance <strong>of</strong> Hon’ble High Court’s order in case <strong>of</strong>: -1. Mr. Nikhil Jain2. Mr. Tajuddin

Minutes <strong>of</strong> the deferred Board’s <strong>meeting</strong> held on 2.8.08 in theArbitration room <strong>of</strong> the Supreme Court Bar Association MultiState Cooperative Group Housing Society Ltd. (Regd) at 11.30A.M.Mr. E.C. Agrawala Chairman <strong>of</strong> the Board presided over the <strong>meeting</strong>.1. The Architect Design ‘A’ Mr. Udyan represented the ArchitectDesign ‘A’.The detailed discussions regarding specifications <strong>of</strong> flats & planswere held.It was unanimously decided to invite the members <strong>of</strong> the Societyto attend a <strong>meeting</strong> on 8 th August <strong>2008</strong> to have a look at theplans as submitted by the Architect. The Architect was alsorequested to attend the <strong>meeting</strong>.2. The Board thereafter had a long discussions for laying down auniform policy for considering the disputed cases pertaining to-(a) Default in payment <strong>of</strong> money in time.(b)(c)Eligibility <strong>of</strong> persons to be members <strong>of</strong> the society if they aremembers <strong>of</strong> any other Cooperative Society <strong>of</strong> Lawyers.Eligibility <strong>of</strong> the members who are not resident <strong>of</strong> Delhi/ Haryana/ U.P.3. It was resolved that if there is a default in the payment <strong>of</strong>installment by a member then such member would loose hisseniority and that he will come at the bottom <strong>of</strong> the seniority list<strong>of</strong> paid members even he pays interest @ 15%. The CourtAdministrator had charged 9% interest on the defaulters withoutany basis, though the society is paying 10% interest on principaland further 13% interest in case <strong>of</strong> default to the NoidaAuthority. However in cases where the Bank has made a mistakeor where society has made a mistake unintentionally thenseniority <strong>of</strong> the members will not be disturbed. In cases wherethe bank has committed a mistake then the member has toproduce the requisite certificate and send other documentarypro<strong>of</strong> from the bank.Mr. Ajay Jain, Director dissented on this issue. He was <strong>of</strong> theopinion that all settled issues should not be re-opened orexamined.The majority <strong>of</strong> the Directors were <strong>of</strong> the opinion that thedecision <strong>of</strong> the Court Administrator was contrary to the letter<strong>date</strong>d08.11.2005 issued by Board and circulated to all themembers. Further it was also contrary to the decision taken inthe <strong>meeting</strong> <strong>of</strong> paid members <strong>date</strong>d 08.09.2006. Unfortunately

the Court Administrator further also took decisions contrary tothe order-<strong>date</strong>d 06.10.2005 passed by the Hon’ble High Court <strong>of</strong>Delhi.4. It was also resolved that those members who are not originalallottees <strong>of</strong> the Society’s flats or plots in the SCBA CooperativeSociety and or any other Advocate Cooperative Society would beeligible for a flat in this society, because they was neverbeneficiaries <strong>of</strong> such membership in the society.5. It was also resolved that members who are not resident <strong>of</strong> Delhi/UP/Haryana are not entitled to be benefited <strong>of</strong> the scheme. Mr.Ajay Jain expressed his dissent on the issue <strong>of</strong> residents <strong>of</strong>Chandigarh, as he is <strong>of</strong> the opinion that Chandigarh is Captial <strong>of</strong>Haryana so it is part & parcel <strong>of</strong> State <strong>of</strong> Haryana.Members who are not resident <strong>of</strong> Delhi/ UP/ Haryana must be issuednotices to give pro<strong>of</strong> <strong>of</strong> residence as suggested by Mr. J.N.S Tyagi.This suggestion was accepted.In view <strong>of</strong> the above resolution the Board is <strong>of</strong> the opinion that theGrievance Committee must look into each and every file, so that a finalseniority list can be re-casted. Accordingly this Board approved thatthe Grievance Committee to examine each file and place the reportbefore the Board enabling it to finalize the seniority list.S.C. BHATNAGARC.E.O.

Meeting <strong>of</strong> Members <strong>of</strong> Noida Project with Architect fordiscussion <strong>of</strong> the Building plans to be submitted to the NoidaAuthority for sanction <strong>of</strong> the same at 4.00 P.m. on 08.08.<strong>2008</strong>at C.K. Daftri Conference Hall, Supreme Court <strong>of</strong> India.S.No. Members Present Telephone / Mobile SignatureCont..

Minutes <strong>of</strong> the deferred Board’s <strong>meeting</strong> held on 12.08.08 inthe <strong>of</strong>fice <strong>of</strong> the Supreme Court Bar Association Multi StateCooperative Group Housing Society Ltd. (Regd) at 4.15 P.M.Chairman Mr.E.C.Agrawala presided over the <strong>meeting</strong>.AGENDA ITEM NO.1Agenda Item No. 1 was discussed Ms. Hema Sahu raised objectionfor confirmation <strong>of</strong> <strong>minutes</strong> <strong>date</strong>d 2.8.<strong>2008</strong> and in support <strong>of</strong> that shehas circulated a letter Dt 12.8.<strong>2008</strong> stating that: -Originally the <strong>meeting</strong> was scheduled to be held on 1.8.08 but samewas deferred to 2.8.08 due to Suryagrahan. She did not receiveintimation from the society <strong>of</strong>fice about the said <strong>meeting</strong> to be held on2.8.08.This issue was not part <strong>of</strong> the agenda <strong>of</strong> the original <strong>meeting</strong> dt 1.8.08but was discussed in the <strong>meeting</strong> Dt 2.8.08.MS.HEMA SAHU ALSO EXPRESSED HER VIEW FORCEFULLY THAT PARA4 OF THE MINUTES, WHICH IS AS FOLLOWS:‘IT WAS ALSO RESOLVED THAT THOSE MEMBERS WHO ARE NOTORIGINAL ALLOTTEES OF THE SOCIETY’S FLATS IN THE SCBACOOPERATIVE SOCIETY AND ANY OTHER ADVOCATE CO-OP. SOCIETYWOULD BE ELIGIBLE FOR A FLAT IN THIS SOCIETY, BECAUSE THEYARE BENEFICIERIES OF SUCH MEMBERSHIP IN THE SOCIETY.’HAD BEEN INCORPORATED IN THE MINUTES OF THEBOARD MEETING DT.2-08-<strong>2008</strong> TO DEPRIVE HER FATHER FROMGETTING THE FLAT IN THE NOIDA PROJECT INTENTIONALLY ANDKNOWINGLY.SHE THRETENED IF THIS CLAUSE IS NOT WITHDRAWNSHE WOULD GET THIS WORK DONE FROM THE COURT OF LAW.SHEFURTHER THRETENED “IF I AM NOT ABLE TO SAVE THE FLAT OF MYFATHER ,AS I CONTESTED AND GOT ELECTED AS A DIRECTOR TOSAVE THE FLAT OF MY FATHER THEN THERE IS NO USE FOR ME TOBE A DIRECTOR OF THIS SOCIETY.

In view <strong>of</strong> the fact that although the report <strong>of</strong> the GrievanceCommittee was not a part <strong>of</strong> the agenda on 02-08-08, the said issuewas discussed by the Board with the permission <strong>of</strong> the Chair and withthe consent <strong>of</strong> the Directors present in the said <strong>meeting</strong>, butinadvertently this fact was not recorded in the <strong>minutes</strong> <strong>of</strong> the said<strong>meeting</strong> on 02-08-08, considering the objections raised by MissHema Sahu the agenda item no. 1 is deferred for reconsideration inthe next <strong>meeting</strong> <strong>of</strong> the Board to be held on 19.8.08.As stated by Mr.Subramonium Prasad, Grievance Committee report becirculated to all the Directors along with the <strong>minutes</strong> <strong>of</strong> the <strong>meeting</strong>Dt. 2.8.<strong>2008</strong>.AGENDA ITEM NO. 2Regarding agenda item No.2 it was decided by the Board that all theDirectors may propose a name <strong>of</strong> some known Chartered Accountantfirm along with proposals to be submitted before 18.8.08 so that theboard may choose a competent C.A. firm for completing the Auditwork <strong>of</strong> the society.AGENDA ITEM NO. 3It was decided that agenda item no. 3 may be placed as item no. 1 inthe <strong>meeting</strong> scheduled to be held on 19.8.08. Pursuant to the GeneralBody Meeting Dt 8.8.08, suggestions, if any, made by the members,be forwarded to the Architect for necessary possible improvements <strong>of</strong>the plan in the larger interest <strong>of</strong> the members. The Architect may berequested to finalize the plan with necessary improvements andsubmit the same to the Board on or before 18.8.08 for furtherapproval <strong>of</strong> the same for submitting before NOIDA Authority fornecessary sanctionAGENDA ITEM NO 4 WITH THE OPERMISION OF THE CHAIR.The parents <strong>of</strong> the accused persons had met the Board <strong>of</strong> Directors <strong>of</strong>the society and settled the matter. Accordingly they deposited a sum

<strong>of</strong> Rs. 320,0000/-(Rupees three Lakh and twenty thousand only)byway <strong>of</strong> the following DDs. as part and parcel <strong>of</strong> the amount involved ina criminal case pertaining to stolen Cheque 034399 dt.19-03-2007for Rs.426,000/- FIR No 346/2007/filed u/s420/468/471/379/411/120-B/34 IPCThS.No. DD No. Date Amounte above original Demand Drafts as submitted by theparents <strong>of</strong> the accused are placed before the board fortaking appropriate decision in connection with criminalcase pending in the court <strong>of</strong> Shri Sanjay Bansal M.M.Patiala Courts, New DelhiRs.Bank1 951381 15-07-08 70,000/- SBI2 129522 15-07-08 49,000/- SBI3 033067 20-07-08 80,000/- AXIXBANK LTD4 472362 24-07-08 25,000/- PUNJABNATIONALBANK5 043245 26-07-08 49,000/- HDFCBANK LTD6 472775 09-08-08 25,000/- PNB7 494133 11-08-08 22,000/- CITIBANKTOTAL 320,000/-The balance amount <strong>of</strong> Rs. 118,482/-( One Lakh eighteenthousand four hundred and eighty two only) involved inthe above stolen Cheque case is lying in various bankaccounts <strong>of</strong> the accused as detailed hereunder:-P.O NO 831792 DT.08/09/07ICICI BANK LTD 5,500/-Favouring accused –Mr. Mahesh Prasad KushwahaA/C NO 16729ALLAHABAD BANK 25,858/-In the name <strong>of</strong> Mr. Moti Prasad Kushwaha3. A/C NO 2923010011091-BANK BARODA HAZARIBAGH 5,600/-4. A/C NO 5271000006144 –HDFC BANK LTD HAZARIBAGH 81,524/-_________TOTAL AMOUNT 118,482/-_________

If the Hon. Court permits to close the above bankaccounts on the request <strong>of</strong> the accused as they assuredto do so, and further directs that the proceeds <strong>of</strong> the saidaccounts are transferred to SCBAMSCGHS LTD, NewDelhi,(SBA/c 253855 with UCO Bank , Supreme CourtBranch, New Delhi), then the Society will be able tosecure Rs.320,000/-+118,482/- with interest amountingto Rs.438,482/- (Rupees four Lakh thirty eight thousandfour hundred and eighty two only)and odd, <strong>till</strong> the <strong>date</strong> <strong>of</strong>actual realization <strong>of</strong> the said amounts in favour <strong>of</strong> thesociety.If the amount is realized from the bank accounts <strong>of</strong> theaccused, the Board <strong>of</strong> Directors are agreeable for full andfinal settlement <strong>of</strong> the matter. Subject to the aboveadjustments regarding recovery <strong>of</strong> the money, it has beenunanimously resolved by the Board to pray the Hon. Courtto compound the criminal case titled ‘STATE VS MUKULVYAS &Ors’ filed U/S 420/468/471/379/411/120-B/34IPC. by the SCBAMSCGHS LTD, New Delhi pending in thecourt <strong>of</strong> Shri Sanjay Bansal, MM, Patiala House Courts,New Delhi as the accused have satisfied the amountsstolen from the Housing society.The Board expressed its deep gratitude on behalf <strong>of</strong> alltheMembers <strong>of</strong> the Supreme Court Bar Association MultiState Co-op. Group Housing Society Ltd, to the Hon. Court<strong>of</strong> Sri Sanjay Bansal, MM, Patiala Court, New Delhi forpassing the order <strong>date</strong>d 18-07-<strong>2008</strong> safeguarding thelarger interest <strong>of</strong> the society and the money <strong>of</strong> themembers pertaining to stolen chq. No 123014 <strong>date</strong>d 19-08-2007 .As Ms. <strong>Asha</strong> Madan Jain. expressed her inability to appearbefore the court due to some personal difficulty and Ms.Hema Sahu is not prepared to appear in the court, Mr.Chava Badrinath Babu, the Hony. Secretary <strong>of</strong> theSCBAMSCGHS LTD REGD) and Mr.J.N.S.TYAGI, Directorhave been authorized to remain present in the court andhand over the copy <strong>of</strong> the RESOLUTION for the kindconsideration <strong>of</strong> the Hon. Court for getting necessaryorders in the matter

The chairman suggested that the resignation lettersubmitted by Mr.Bhatnagar-present CEO-be placed in thenext <strong>meeting</strong> for discussion as there is no time left todiscuss the same in the present <strong>meeting</strong>.It was decided by the Board that the next <strong>meeting</strong> will beheld on 19.8.08.No notice to the members is required tobe sent. Only telephonic confirmation will be done.CEOMS.HEMA SAHUALSO EXPRESSED HER VIEW FORCEFULLY THATPARA 4 OF THE MINUTES, WHICH IS AS FOLLOWS:‘IT WAS ALSO RESOLVED THAT THOSE MEMBERS WHOARE NOT ORIGINAL ALLOTTEES OF THE SOCIETY’S FLATSIN THE SCBA COOPERATIVE SOCIETY AND ANY OTHERADVOCATE CO-OP. SOCIETY WOULD BE ELIGIBLE FOR AFLAT IN THIS SOCIETY, BECAUSE THEY NEVER ABENEFICIERIES OF SUCH MEMBERSHIP IN THE SOCIETY.’HAD BEEN INCORPORATED IN THE MINUTES OF THE BOARDMEETING DT.2-08-<strong>2008</strong> TO DEPRIVE HER FATHER FROMGETTING THE FLAT IN THE NOIDA PROJECT INTENTIONALLYAND KNOWINGLY.SHE THRETENED IF THIS CLAUSE IS NOTWITHDRAWN SHE WOULD GET THIS WORK DONE FROM THECOURT OF LAW.SHE FURTHER THRETENED “IF I AM NOT ABLETO SAVE THE FLAT OF MY FATHER ,AS I CONTESTED AND GOTELECTED AS A DIRECTOR TO SAVE THE FLAT OF MY FATHERTHEN THERE IS NO USE FOR ME TO BE A DIRECTOR OF THISSOCIETY.

Minutes <strong>of</strong> Board <strong>meeting</strong> held on 19/8/<strong>2008</strong> in the <strong>of</strong>fice<strong>of</strong> Supreme Court Bar Association Multi State CooperativeGroup Housing Society Ltd. (Regd) at 4.15 P.M.The Chairman Mr. E.C. Agarwala Presided.1. It is unanimously resolved that Mr. Udyan Architect <strong>of</strong> Design ‘A’will come with the final plan for 682 flats on 20.08.<strong>2008</strong>, forobtaining necessary signatures <strong>of</strong> Mr. E.C.Agrawala Chairmanenabling him to submit the same to NOIDA Authority.2. It is further resolved unanimously that scrutiny fee / statutoryfee <strong>of</strong> Rs. 10,02,122/-(Ten Lakhs Two Thousand and OneHundred Twenty Two Rupees) payable to Noida Authority maybe given to Mr. Udyan by a DD favouring NOIDA Authority as perletter dt. 19.08.<strong>2008</strong> from the Architect. The plans would besubmitted to the NOIDA Authority within one week. Thenecessary Demand Draft be arranged by C.E.O. immediately.3. Mr. Udyan has also been requested to keep the plans <strong>of</strong> 648 flatsready to avoid further delay in the event 682 flats are notapproved by NOIDA Authority.4. The next instalment <strong>of</strong> Rs. 85,000/- towards the Land Cost maybe called from members to be paid before 25.09.<strong>2008</strong>.Accordingly the members may be requested by sending letter.5. Other issues raised today including letter form Ms. Hema Sahudeferred for next <strong>meeting</strong>.6. Next <strong>meeting</strong> <strong>of</strong> the Board to be held on 26.08.<strong>2008</strong> at 4.30 P.M.at society’s <strong>of</strong>fice.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the deferred Board’s <strong>meeting</strong> held on 2.8.08 in theArbitration room <strong>of</strong> the Supreme Court Bar Association MultiState Cooperative Group Housing Society Ltd. (Regd) at 11.30A.M.Mr. E.C. Agrawala Chairman <strong>of</strong> the Board presided over the <strong>meeting</strong>.1. The Architect Design ‘A’ Mr. Udyan represented the ArchitectDesign ‘A’.The detailed discussions regarding specifications <strong>of</strong> flats & planswere held.It was unanimously decided to invite the members <strong>of</strong> the Societyto attend a <strong>meeting</strong> on 8 th August <strong>2008</strong> to have a look at theplans as submitted by the Architect. The Architect was alsorequested to attend the <strong>meeting</strong>.2. The Board thereafter had a long discussions for laying down auniform policy for considering the disputed cases pertaining toa.Default in payment <strong>of</strong> money in time.b. Eligibility <strong>of</strong> persons to be members <strong>of</strong> the society if they aremembers <strong>of</strong> any other Cooperative Society <strong>of</strong> Lawyers.c. Eligibility <strong>of</strong> the members who are not resident <strong>of</strong> Delhi/ Haryana/ U.P.3. It was resolved that if there is a default in the payment <strong>of</strong>installment by a member then such member would loose hisseniority and that he will come at the bottom <strong>of</strong> the seniority list<strong>of</strong> paid members even he pays interest @ 15%. The CourtAdministrator had charged 9% interest on the defaulters withoutany basis, though the society is paying 10% interest onprinciples and further 13% interest in case <strong>of</strong> default to theNoida Authority. However in cases where the Bank has made amistake or where society has made a mistake unintentionallythen seniority <strong>of</strong> the members will not be disturbed. In caseswhere the bank has committed a mistake then the member hasto produce the requisite certificate and send other documentarypro<strong>of</strong> from the bank.Mr. Ajay Jain, Director dissented on this issue. He was <strong>of</strong> theopinion that the decision <strong>of</strong> the Court Administrator should notbe re-opened or examined.The majority <strong>of</strong> the Directors were <strong>of</strong> the opinion that thedecision <strong>of</strong> the Court Administrator was contrary to the letter<strong>date</strong>d08.11.2005 issued by Board and circulated to all the

members. Further it was also contrary to the decision taken inthe <strong>meeting</strong> <strong>of</strong> paid members <strong>date</strong>d 08.09.2006. Unfortunatelythe Court Administrator further also took decisions contrary tothe order-<strong>date</strong>d 06.10.2006 passed by the Hon’ble High Court <strong>of</strong>Delhi.4. It was also resolved that those members who are not originalallottees <strong>of</strong> the Society’s flats or plots in the SCBA CooperativeSociety and any other Advocate Cooperative Society would beeligible for a flat in this society, because they never abeneficiaries <strong>of</strong> such membership in the society.5. It was also resolved that members who are not resident <strong>of</strong> Delhi/UP/Haryana are not entitled to be benefited <strong>of</strong> the scheme. Mr.Ajay Jain expressed his dissent on this issue.Members who are not resident <strong>of</strong> Delhi/ UP/ Haryana must beissued notices to give pro<strong>of</strong> <strong>of</strong> residence as suggested by Mr.J.N.S Tyagi. This suggestion was accepted.In view <strong>of</strong> the above resolution the Board is <strong>of</strong> the opinion thatthe Grievance Committee must look in to each and every file, sothat a final seniority list can be re-casted. Accordingly this Boardapproved that the Grievance Committee to examine each file andplace the report before the Board enabling to finalize theseniority list.S.C. BHATNAGARCEO

Supreme Court Bar AssociationMulti-State Cooperative Group Housing Society ltd. (Regd.)Office: M.C.Setalvad New Lawyer’s Chambers, Arbitration RoomNo.17, 1, Bhagwan Dass RoadNew Delhi-110 001 (India)Tel: 32496268Mr. E.C.AgrawalaChairmanMr. Praveen KumarSinghVice ChairmanMr. Chava Badri NathBabuHony. SecretaryBoard <strong>of</strong> Directors:Mr. Ajay GargMr. Ajay JainMr. P.I.JoseMr. Jasbir Singh MalikMr. J.N.S.TyagiMr. Ranjan KumarPandeyMs. Alka AggarwalMr.PrasadMs. Hema SahuSubramoniumMs. <strong>Asha</strong> Jain MadanMr. Saba RahmanMr. Rajeev SharmaAugust 21, <strong>2008</strong>Enclosed herewith, please find <strong>minutes</strong> <strong>of</strong> the Boards<strong>meeting</strong> held on 19.08.<strong>2008</strong>.S.C.BhatnagarC.E.O.To,All Directors

Minutes <strong>of</strong> the Board’s <strong>meeting</strong> held on 26.08.<strong>2008</strong> in Society’sOffice <strong>of</strong> Supreme Court Bar Association Multi StateCooperative Group Housing Society Ltd. (Regd) at 4.30 P.M.The following Hon’ble members are present –1 Mr. E.C.Agrawala, Chairman2 Mr. Praveen Kumar Singh - Vice Chairman3 Mr.Chava Badri Nath Babu - Hony. Secretary4 Mr. Ajay Garg Director5 Mr. Ajay Jain ”6 Mr. P.I.Jose ”7 Mr. Jasbir Singh Malik ”8 Mr. Ranjan Kumar Pandey - ”9 Ms. Alka Aggarwal ”10 Ms. Hema Sahu ”11 Ms. <strong>Asha</strong> Jain Madan ”12 Mr. Saba Rahman ”13 Mr. Rajeev Sharma ”The Chairman Mr. E.C.Agrawala Presided.Agenda No. 1The <strong>minutes</strong> <strong>of</strong> the <strong>meeting</strong> <strong>date</strong>d 02.08.<strong>2008</strong> are reconsideredand confirmed unanimously except dissent by Ms. Hema Sahuwho wants following correction / addition in item no. 5. at theend <strong>of</strong> item no. 5Ms. Hema Sahu - Director noted the following dissent in her ownhandwriting: -“The <strong>meeting</strong> dt 02.08.<strong>2008</strong>, which was deferred <strong>meeting</strong> <strong>of</strong>01.08.<strong>2008</strong> was not to my notice and it was only when Ireceived the notice on 09.08.<strong>2008</strong> that I came to know aboutthe said resolutions which I consider unfair and illegal as thesame never formed part <strong>of</strong> the Agenda <strong>date</strong>d 01.08.<strong>2008</strong> and02.08.<strong>2008</strong>. Therefore, I restrict to give any opinion on thisillegal resolutions.”The <strong>minutes</strong> <strong>of</strong> the Board Meeting <strong>date</strong>d 12.8.08 agenda itemno. 1 are unanimously confirmed except by Ms. Hema Sahu whohas suggested the following correction in item no. 1 The word“due to SURYA GRAHAN” to be deleted as she did not say thesewords in the said statement. Besides, that she further recordedthe following dissent.“The <strong>meeting</strong> <strong>date</strong>d 2/8/08 which was deferred <strong>meeting</strong> <strong>of</strong>1/8/08, was Cont.2

-2-not to my notice. I was busy due to some pr<strong>of</strong>essional lastminute engagement and did not reach the society <strong>of</strong>fice on1/8/08 for the <strong>meeting</strong>. I received notice 9/8/08, wherein it wasstated “<strong>minutes</strong> <strong>of</strong> the deferred <strong>meeting</strong> held on 2/8/08” Furtherreading the <strong>minutes</strong>, I noticed that grievance committee placedcertain suggestions (then and there in the <strong>meeting</strong> without priorcirculation <strong>of</strong> any report or agenda for the same) The same wasbased on the disputed cases pending and therein in the boardfinally resolved making some very harsh decision withoutconsidering byelaws <strong>of</strong> the Society and Rules <strong>of</strong> the Multi-statecooperative Society Act, 2002, hence illegal. She further statedthat the <strong>minutes</strong> “HAD BEEN INCORPORATED IN THE MINUTESOF THE BOARD MEETING DT 02/08/0<strong>2008</strong> TO DEPRIVE HERFATHER FROM GETTING THE FLAT IN THE NOIDA PROJECTINTENTIONALLY AND KNOWINGLY, in her absence.The statement “SHE THREATENED IF THIS CLAUSE IS NOTWITHDRAWN SHE WOULD GET THIS WORK DONE FROM THECOURT OF LAW”Is a lie and I never wished to add or delete any clause for myconvenience.Further I will definitely go to court <strong>of</strong> law if this Board bymajority decision, try to do any illegal work.And I never threatened any one, as a lawyer I said that if mygrievances are not addressed, then I will take the legal course.The statement “SHE FURTHER THREATENED “IF I AM NOT ABLETO SAVE THE FLAT OF MY FATHER, AS I CONTESTED AND GOTELECTED AS A DIRECTOR TO SAVE THE FLAT OF MY FATHERTHEN THERE IS NO USE FOR ME TO BE A DIRECTOR OF THISSOCIETY.She states “Please don’t worry about the flat <strong>of</strong> my father, as hewill surely get it as per the present legal scenario. As far ascontesting the said elections are concerned, you will recall thatthe members specifically voted for paid members, as they rightlythought that only the members who have paid for theproject will be truly interested in the completion <strong>of</strong> theproject. So was my thinking and in order to save MY as WELLAS THEFLAT OF MY FATHER, I CONTESTED THE ELECTION.However being elected was not in my hand and it was the purechoice <strong>of</strong> the members considered me a fit person for the saidpost, as I posses the required experience, desire, capability andhonesty to perform the duties associated with this post.“Further I would like to say that whether my father getshis flat or not ICont.3

-3-am the Director <strong>of</strong> this society and will do my duties forwhich I am elected.”She also objected on following recording <strong>of</strong> <strong>minutes</strong> where in itwas stated “Ms. Hema Sahu is not prepared to appear in thecourt…”At the end <strong>of</strong> the <strong>meeting</strong> I said “I will not be able to attendthe Court on 13/08/08.” No one asked for any reason andHony. Secretary was asked to attend the same.Now the statement made is quite unreasonable andobjectionable as nothing was to be prepared. The simple reasonfor not appearing was my case before Hon’ble High Court <strong>of</strong>Delhi. (Photocopy <strong>of</strong> the cause list is annexed for yoursatisfaction)Reg Chandigarh issue - Mr. Jasbir Singh Malik Director has alsodissented from the majority views and added that having takenthe large amount from such members there is no question <strong>of</strong>debarring them now. Moreover Chandigarh being capital city <strong>of</strong>Punjab & Haryana, there is no justification debarring them fromHousing Society. Shri Malik also supported the similar views <strong>of</strong>Mr. Ajay Jain.Mr. Ajay Garg (Director) states that all the issues relating toentitlement / eligibility <strong>of</strong> members for the NOIDA projects andother related issues should not be decided in piecemeal and thesame should be decided by way <strong>of</strong> a uniform policy.Agenda No. 2The committee consisting <strong>of</strong> the following Directors andmembers <strong>of</strong> finance committee namely Mr. Jasbir Singh Malik,Mr. Praveen Kumar Singh - Vice Chairman, Mr. Ajay Garg, Ms.Alka Aggarwal, Mr. Saba Rahman shall interview the CharteredAccountants for auditing the society’s accounts and shallrecommend suitable names for the consideration <strong>of</strong> the Board.Agenda No. 3The <strong>minutes</strong> <strong>of</strong> the Board <strong>meeting</strong> dt 19.8.08 are confirmedunanimously so far item no 5 in the agenda is concerned, i.e. theletter from Ms. Hema Sahu it stands disposed <strong>of</strong> in terms <strong>of</strong>dissent already noted by her.Cont.4

-4-Any other Item.The Chairman informed all the directors that two instalment <strong>of</strong>fees @ 5% each totaling to Rs. 18, 18,540/- (Rupees EighteenLakhs Eighteen Thousand Five Hundred & Forty Only) on21.08.<strong>2008</strong> as per the M.O.U. <strong>date</strong>d 17.05.<strong>2008</strong>. (includingService Tax and after deducting TDS) which had become due tobe paid to the Architects Design ‘A’ have been paid.Ms. Hema Sahu restricts her opinions and views on the paymentto the Architect as the same is to be informed to the Board priorto any payment and not after the said payment is made.In the end Chairman thanked all present Directors and concludedthe <strong>meeting</strong>.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s <strong>meeting</strong> held on 05.09.<strong>2008</strong> in Society’sOffice <strong>of</strong> Supreme Court Bar Association Multi StateCooperative Group Housing Society Ltd. (Regd) at 4.15 P.M.The following Hon’ble members are present –1. Mr. E.C.Agrawala, Chairman2. Mr. Praveen Kumar Singh - Vice Chairman3. Mr.Chava Badri Nath Babu - Hony. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. P.I.Jose ”7. Mr. J.N.S.Tyagi ”8. Mr. Ranjan Kumar Pandey - ”9. Ms. Alka Aggarwal ”10. Mr. Subraamonium Prasad ”11. Ms. Hema Sahu ”12. Ms. <strong>Asha</strong> Jain Madan ”13. Mr. Saba Rahman ”14. Mr. Rajeev Sharma ”The Chairman Mr. E.C.Agrawala Presided.Agenda Item No.1Subject to the following corrections the <strong>minutes</strong> <strong>of</strong> the Board’s<strong>meeting</strong> dt 26.08.<strong>2008</strong> are confirmed.(1) “Regarding Chandigarh issue Mr. Jasbir Singh Malik Directoralso” has to be substituted by “Regarding Chandigarh issueMr. Ajay Jain Director has”(2) In line1 / 2 <strong>of</strong> agenda item no. 2 <strong>of</strong> <strong>minutes</strong> <strong>date</strong>d 26.08.<strong>2008</strong>the words “and members <strong>of</strong> finance committee” may bedeleted.(3) In agenda no. 3 after the word ‘unanimously’ full stop (.) shouldbe placed.Agenda Item No. 2It is unanimously resolved that a reply may be sent to NoidaAuthority regarding the objections raised by them on theBuilding plans as submitted by the Architects to them.Regarding objections 1 to 4 and 6 to 10 the Architect shall givethe draft reply and suggestions to be incorporated in our reply.Agenda Item No. 3Any other item- Letter from Ms. Hema Sahu- Director has beenreceived. The same may be discussed in the next <strong>meeting</strong>. Thenext <strong>meeting</strong> is fixed for Thursday the 11 th September <strong>2008</strong> at4.30 P.M.

In the end Chairman thanked all present Directors and concludedthe <strong>meeting</strong>.S.C.BhatnagarC.E.O.So far as objection no. 5 is concerned, a committee consisting <strong>of</strong>Mr. P.I.Jose Director, Ms. <strong>Asha</strong> Jain Madan Director & Mr.Subramanium Prasad Director is appointed to look into the Bye –Laws <strong>of</strong> the Society and also the latest 3 judgements including:1. 1992 (3) sec 455 at 4692. 1995 (1) sec 125 at 1313. 2004 (1) sec 663 at 677 (Para 30)They will also look into the latest judgement <strong>of</strong> Supreme Courtdelivered by a bench <strong>of</strong> Justice A. Pasayat regarding FSI inBombay, U.P. Industrial Area Development Act 1976 and NOIDABUILDING REGULATIONS AND DIRECTIONS-2006 forMaster Plan 2021, a copy <strong>of</strong> which has been given by theArchitect Design ‘A’ to the Society and submit by Tuesday the 9 thSeptember <strong>2008</strong> a note.

Minutes <strong>of</strong> the Board’s Meeting held on Thursday 11.09.<strong>2008</strong> inSociety’s Office <strong>of</strong> Supreme Court Bar Association Multi StateCooperative Group Housing Society Ltd. (Regd) at 4.30 P.M.The following Directors attended the <strong>meeting</strong>.1. Mr. E.C.Agrawala, Chairman2. Mr. Praveen Kumar Singh - Vice Chairman3. Mr.Chava Badri Nath Babu - Hony. Secretary4. Mr. Ajay Garg Director5. Mr. P.I.Jose ”6. Mr. Jasbir Singh Malik ”7. Mr. J.N.S.Tyagi ”8. Mr. Ranjan Kumar Pandey - ”9. Ms. Alka Aggarwal ”10. Mr. Subraamonium Prasad ”11. Ms. Hema Sahu ”12. Ms. <strong>Asha</strong> Jain Madan ”13. Mr. Saba Rahman ”Agenda Item No. 1The <strong>minutes</strong> <strong>of</strong> <strong>meeting</strong> held on 05.09.<strong>2008</strong> are confirmedsubject to following corrections.Mr. Ajay Jain Director raised an objection regarding Chandigarhissue supported by Mr. Jasbir Singh Malik Director. It isunanimously agreed that whole <strong>of</strong> the <strong>minutes</strong> <strong>date</strong> 26.08.25008regarding Chandigarh issue may be read as follows: -“Reg Chandigarh issue - Mr. Jasbir Singh Malik Directorand Mr. Ajay Jain Director have dissented from themajority views and added that having taken the largeamount from such members there is no question <strong>of</strong>debarring them now. Moreover Chandigarh being capitalcity <strong>of</strong> Punjab & Haryana, there is no justificationdisentitling them from Housing Society.”Subject to the above the <strong>minutes</strong> <strong>of</strong> the Board Meeting isconfirmed.Agenda Item No. 2It is unanimously resolved that <strong>till</strong> the C.E.O. Noida Authorityindicates the <strong>date</strong>, it is not possible to fix the <strong>date</strong> for <strong>meeting</strong>him. However reply to objections dt. 03.09.<strong>2008</strong> be preparedand shall be submitted to Noida Authority latest by 16.09.08.Agenda Item No. 3

It is unanimously agreed in conformity with earlier resolution<strong>date</strong>d 15 th Feb. <strong>2008</strong>, any representation which is received bythe society <strong>of</strong>fice in 16 copies should handed over to theDirectors at the next <strong>meeting</strong> and acknowledgement obtained.In any other Item (with permission <strong>of</strong> the Chair.) The issue <strong>of</strong>disparity in emoluments <strong>of</strong> C.E.O. in comparison with Accounts<strong>of</strong>ficer will be discussed in Next Meeting, which is fixed for Fridaythe 19 th September <strong>2008</strong>.Meeting ended with a vote <strong>of</strong> thanks to the Chairman.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Friday 19.09.<strong>2008</strong> inSociety’s Office <strong>of</strong> Supreme Court Bar Association Multi StateCooperative Group Housing Society Ltd. (Regd) at 4.30 P.M.Chairman Mr. E.C. Agrawala Presided.The following Directors attended the <strong>meeting</strong>.1. Mr. E.C.Agrawala, Chairman2. Mr. Praveen Kumar Singh - Vice Chairman3. Mr.Chava Badri Nath Babu - Hony. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. P.I.Jose ”7. Mr. Jasbir Singh Malik ”8. Mr. J.N.S.Tyagi ”9. Mr. Ranjan Kumar Pandey - ”10. Ms. Alka Aggarwal ”11. Mr. Subraamonium Prasad ”12. Ms. <strong>Asha</strong> Jain Madan ”13. Mr. Saba Rahman ”14. Mr. Rajeev Sharmar ”Agenda Item No. 1:The Board unanimously confirmed the <strong>minutes</strong> <strong>of</strong>the <strong>meeting</strong> held on 11.09.<strong>2008</strong>.Agenda Item No. 2:Reply to objections <strong>date</strong>d 03.09.<strong>2008</strong> has beensubmitted by the Society before the Noida Authorities on 19.09.<strong>2008</strong>.It is also decided that the Chairman alongwith Mr. Praveen KumarSingh, Vice Chairman, Mr. Ajay Garg, Director Mr. J.N.S.Tyagi,Director and Mr. Ranjan Kumar Pandey, Director may visit Lucknow ifnecessary to persuade the Governmental Authorities to pass/sanctionthe plans for building flats with 200 FAR instead <strong>of</strong> 150 FAR which theNoida Authorities have indicated at the <strong>meeting</strong> with the Vice-Chairman and some <strong>of</strong> the Directors.Agenda Item No. 3: The issue was discussed and it was resolvedthat there is no disparity between the salary <strong>of</strong> the CEO and theAccounts Officer. The salary <strong>of</strong> the Accounts Officer is lesser than theCEO. The Accounts Officer, however, is being paid some amount forthe additional work allocated to him.Agenda Item No. 4:This item is deferred for next <strong>meeting</strong>.The <strong>meeting</strong> concluded with a vote <strong>of</strong> thanks to the Chairman.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Friday 17.10.<strong>2008</strong> inLibrary No. 4 <strong>of</strong> Supreme Court Bar Association Multi StateCooperative Group Housing Society Ltd. (Regd) at 4.30 P.M.Chairman Mr. E.C.Agrawala presided, the following members werepresent in the <strong>meeting</strong>.1. Mr. E.C.Agrawala, Chairman2. Mr. Praveen Kumar Singh - Vice Chairman3. Mr.Chava Badri Nath Babu - Hony. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. Jasbir Singh Malik ”7. Mr. J.N.S.Tyagi ”8. Mr. Ranjan Kumar Pandey - ”9. Ms. Hema Sahu ”10. Ms. <strong>Asha</strong> Jain Madan ”11. Mr. Saba Rahman ”At the outset the Board unanimously confirmed the <strong>minutes</strong> <strong>of</strong> the<strong>meeting</strong> held on 19.09.<strong>2008</strong>.Agenda Item No. 1On agenda no. 1 it was resolved that a letter be placed on the NoticeBoard for the information <strong>of</strong> the members, that the Board is expectingthat the plans submitted by the society to the Noida Authorities maybe sanctioned with in 6-8 weeks.Agenda Item No. 2The recommendations <strong>of</strong> the committee regarding appointment <strong>of</strong>Chartered Accountant (for reconciliation, Audit and other accountrelated pending work) was discussed. The committee is <strong>of</strong> the opinionthat M/s. Bhupender Wadhwa & Company is equally good on meritsamong other Chartered Accountants, and they have quoted the lowestfee, and further shown more interest in society’s accounting work. Thisdecision is dissented by Ms. Hema Sahu & Ms. <strong>Asha</strong> Jain Madan. Sinceaudit <strong>of</strong> Accounts have not been finalized properly for several years, itwas resolved that the society’s audit for the assessment year 2007-08and other accounts related pending work for the year 2005-07 shouldbe got finalized immediately. However a formal decision was deferred.The <strong>meeting</strong> concluded with vote <strong>of</strong> thanks to the Chairman.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Friday 31.10.<strong>2008</strong> <strong>of</strong>Supreme Court Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) at 4. P.M.Chairman presided the meting.The following members are present.1. Mr. E.C.Agrawala, Chairman2. Mr.Chava Badri Nath Babu - Hony. Secretary3. Mr. Ajay Garg Director4. Mr. Ajay Jain ”5. Mr. P.I. Jose ”6. Mr. Jasbir Singh Malik ”7. Mr. J.N.S.Tyagi ”8. Mr. Ranjan Kumar Pandey ”9. Ms. Alka Aggarwal ”10. Mr. Subramonium Prasad ”11. Ms. <strong>Asha</strong> Jain Madan ”12. Mr. Saba Rahman ”13. Mr. Rajeev Sharma ”Agenda Item No. 1Minutes <strong>of</strong> the <strong>meeting</strong> held on 17.10.<strong>2008</strong> are confirmed. “It isfurther directed that a letter for information <strong>of</strong> all members be put upon all the Notice Boards that Board is expecting that the plans assubmitted by the Society to the Noida Authorities may be sanctionedin 8 weeks.It is resolved by majority decision that M/S. Bhupinder Wadhwa & Co.Chartered Accountant be appointed forthwith on an overall fee <strong>of</strong> Rs.40,000/- for all the year upto 2006-07 and Rs. 15,000/- per year fromthe year 2007-08 in the earlier <strong>meeting</strong> <strong>date</strong>d 17.10.<strong>2008</strong>, Ms. HemaSahu and Ms. <strong>Asha</strong> Jain Madan Directors have given their dissent. Mr.Ajay Jain Director has also dissented today on the ground that thesociety has received a letter today i.e. 31.10.<strong>2008</strong> at 4.30 P.M. thatM/S. Deepak Singhal & Co. Chartered Accountant, are ready to do thejob for Rs. 50,000/- plus applicable Service Tax.However, before the committee <strong>of</strong> Directors he had given quotation <strong>of</strong>Rs. 2 to 4 Lacs and Rs. 50,000/- for every year and Rs. 3,000/- pervisit by Chartered Accountant and Rs. 1,000/- for his Assistants andconveyance charges per day.Note by the Chairman: - The Chairman after looking at thecomparative statement prepared by the committee <strong>of</strong> Directors andupon information gathered from them, has noted that M/S. BhupinderWadhwa & Co. has been recommended not only on the ground that itis the lowest but also has long experience <strong>of</strong> 14 years as against 5

years <strong>of</strong> M/S. Deepak Singhal & Co. Besides, this letter received todaydoes not spell clearly that Rs. 50,000/- fee is for this year or allprevious years.Agenda Item No. 2Item is deferred, and letters with enclosures is being circulatedamongst the Directors.Agenda Item No. 3The Board unanimously resolved that seniority <strong>of</strong> Mr. S.K. Mahale inthe list should be restored at the appropriate place. So far his prayerin W.P. that his name be included “after looking into eligibility criteria,”is concerned, it is relevant to note his contentions in paragraph 13 <strong>of</strong>the W.P. In this regard the Board <strong>of</strong> Directors had passed aresolution on 02.08.<strong>2008</strong> by majority, which reads as under: -“The majority <strong>of</strong> the Directors were <strong>of</strong> the opinion that the decision <strong>of</strong>the Court Administrator was contrary to the letter-<strong>date</strong>d 08.11.2005issued by Board and circulated to all the members. Further it was alsocontrary to the decision taken in the <strong>meeting</strong> <strong>of</strong> members <strong>of</strong> NoidaProject <strong>date</strong>d 08.09.2006. Unfortunately the Court Administratorfurther also took decisions contrary to the order-<strong>date</strong>d 06.10.2006passed by the Hon’ble High Court <strong>of</strong> Delhi.”“It was also resolved that those members who are not originalallottees <strong>of</strong> the Society’s flats or plots in the SCBA Cooperative Societyand or any other Advocate Cooperative Society would be eligible for aflat in this society, because they were never beneficiaries <strong>of</strong> suchmembership in the society.”“It was also resolved that members who are not resident <strong>of</strong> Delhi/UP/Haryana are not entitled to be benefited <strong>of</strong> the scheme. Mr. AjayJain expressed his dissent on the issue <strong>of</strong> residents <strong>of</strong> Chandigarh, ashe is <strong>of</strong> the opinion that Chandigarh is Captial <strong>of</strong> Haryana so it is partand parcel <strong>of</strong> State <strong>of</strong> Haryana.”“Members who are not resident <strong>of</strong> Delhi/ UP/ Haryana must be issuednotices to give pro<strong>of</strong> <strong>of</strong> residence as suggested by Mr. J.N.S Tyagi.This suggestion was accepted.”“In view <strong>of</strong> the above resolution the Board is <strong>of</strong> the opinion that theGrievance Committee must look into each and every file, so that a finalseniority list can be re-casted. Accordingly this Board approved thatthe Grievance Committee to examine each file and place the reportbefore the Board enabling it to finalize the seniority list. “

This fact may be included in the affidavit. However no notice has beenissued to Chandigarh members and members <strong>of</strong> other states enquiringfrom them whether they are residents <strong>of</strong> Delhi, U.P. or Haryana.Note by Mr. P.I. Jose Director: - The above mentioned resolutionwas passed on 02.08.<strong>2008</strong> but no further steps are taken to issuenotices to Chandigarh members who are made members contrary tothe rules.Agenda Item No 4Partly this item is covered by Item No.1, no <strong>date</strong> can be fixed until theChartered Accountant appointed by the society finalizes the accounts.Agenda Item No. 5 It is reported by Mr. J.N.S. Tyagi Director thatfinally he has been able to resolve the issue <strong>of</strong> misappropriation <strong>of</strong> thesociety’s funds by one <strong>of</strong> the ex-employee <strong>of</strong> this society in connivancewith his friends during the tenure <strong>of</strong> Court Administrator Justice Ms.Usha Mehra (Retd.). Mr. Tyagi has reported that the entire amount <strong>of</strong>Rs. 14,95,000/- has been received back with nominal interest.Regarding the 2 nd misappropriated Cheque <strong>of</strong> Rs. 4,26,000/- alreadyRs. 3,31,000/- has been received from the parents <strong>of</strong> the accused &Rs. 5,000/- has been transferred from Bank <strong>of</strong> Baroda. The balanceamount <strong>of</strong> Rs. 1,07,000/- with interest is to be received shortly whichis under persuasion.It is unanimously resolved that upon after receipt <strong>of</strong> balance amount,In the interest <strong>of</strong> justice, as the delinquent employee and his friendshave already served more than 10 months in jail, and also have notcontested the case and have cooperated with the society in getting thewhole amount recovered, as per resolution dt. 12.08.<strong>2008</strong>, the board<strong>of</strong> Directors may agree before the Hon’ble Court, that they have noobjection in compounding <strong>of</strong> the theft case. The board unanimouslyresolved and thanked Mr. J.N.S. Tyagi for extra ordinary efforts madeby him in getting the entire money back.Agenda Item No. 6position in the agenda.Deferred for next <strong>meeting</strong> to be put at high upAgenda Item No. 7 (Any other item)Requisition from 178 persons has been received in society’s <strong>of</strong>fice forspecial General Body Meeting. Office is requested to verify thesignatures <strong>of</strong> members <strong>of</strong> the society, and put up in next <strong>meeting</strong> <strong>of</strong>the Board.S.C.BhatnagarC.E.O.

Supreme Court Bar AssociationMulti-State Cooperative Group Housing Society ltd. (Regd.)Office: M.C.Setalvad New Lawyer’s Chambers, Arbitration RoomNo.17, 1, Bhagwan Dass RoadNew Delhi-110 001 (India)Tel: 32496268 /23383351Mr. E.C.AgrawalaChairmanMr. Praveen KumarSinghVice ChairmanMr. Chava BadriNath BabuHony. SecretaryBoard <strong>of</strong> Directors:Mr. Ajay GargMr. Ajay JainMr. P.I.JoseMr. Jasbir Singh MalikMr. J.N.S.TyagiMr. Ranjan KumarPandeyMs. Alka AggarwalMr.SubramoniumPrasadMs. Hema SahuMs. <strong>Asha</strong> Jain MadanMr. Saba RahmanMr. Rajeev Sharma04.11.<strong>2008</strong>RESOLUTIN OF THE BOARD OF DIRECTOSIN THE MEETING DT. 31.10.<strong>2008</strong>Agenda Item No. 5It is reported by Mr. J.N.S. Tyagi Director that finallyhe has been able to resolve the issue <strong>of</strong> misappropriation <strong>of</strong>the society’s funds by one <strong>of</strong> the ex-employee <strong>of</strong> this societyin connivance with his friends during the tenure <strong>of</strong> CourtAdministrator Justice Ms. Usha Mehra (Retd.). Mr. Tyagi hasreported that the entire amount <strong>of</strong> Rs. 14,95,000/- has beenreceived back with nominal interest. Regarding the 2 ndmisappropriated Cheque <strong>of</strong> Rs. 4,26,000/- already Rs.3,31,000/- has been received from the parents <strong>of</strong> theaccused & Rs. 5,000/- has been transferred from Bank <strong>of</strong>Baroda. The balance amount <strong>of</strong> Rs. 1,07,000/- with interestis to be received shortly which is under persuasion.It is unanimously resolved that upon after receipt <strong>of</strong>balance amount, In the interest <strong>of</strong> justice, as the delinquentemployee and his friends have already served more than 10months in jail, and also have not contested the case andhave cooperated with the society in getting the wholeamount recovered, as per resolution dt. 12.08.<strong>2008</strong>, theboard <strong>of</strong> Directors may agree before the Hon’ble Court, thatthey have no objection in compounding <strong>of</strong> the theft case.The board unanimously resolved and thanked Mr. J.N.S.Tyagi for extra ordinary efforts made by him in getting theentire money back.S.C.BhatnagarC.E.O.

MINUTES OF THE MEETING DT.21-11-<strong>2008</strong>Minutes <strong>of</strong> the Board’s Meeting held on Friday 21.11.<strong>2008</strong> <strong>of</strong>Supreme Court Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) at 4. P.M.Chairman presided the meting.The following members are present.1. Mr. E.C.Agrawala, Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr.Chava Badri Nath Babu - Hony. Secretary4. Mr. P.I. Jose Director5. Mr. Jasbir Singh Malik ”6. Mr. J.N.S.Tyagi ”7. Mr. Ranjan Kumar Pandey ”8. Ms. Hema Sahu8. Ms. <strong>Asha</strong> Jain Madan ”9. Mr. Saba Rahman ”10. Mr. Rajeev Sharma ”ITEM NO1: Agenda item no 3 <strong>of</strong> the <strong>minutes</strong> <strong>date</strong>d 31-10-<strong>2008</strong>is confirmed subject to addition in the note by Mr. P.IJose, Director “ The same may be done immediately.”ITEM NO.2 : Letter to the Architect may be sent that under theagreement for obtaining the clearances from variousauthorities including Pollution Control Board is included inhis fees excepting the statutory charges if any arerequired to be paid by the Society. Therefore any feerequired to be paid to any person appointed by him shouldbe paid by Architect. However necessary documents toPollution Control Authority have already been signed bythe Chairman and has been handed over to the Architect.ITEM NO 3: “ALL THE MEMBERS WERE OF THE OPINION THATTHE QUESTION OF PAYMENT OF BONUS WILL ARISE ONLYAFTER THE CONSTRUCTION WORK STARTS.SO FAR THE MINIMUM WAGES IS CONCERNED THE EXACTAMOUNT OF PAYMENT REQUIRED TO BE MADE/PAID Ms. <strong>Asha</strong>Madan Jain is requested to look into the matter and apprise theBoard.”

ANY OTHER ITEM: The Board was apprised <strong>of</strong> the fact that M/sBhupender Wadhwa, Auditor appointed to do the work hasrefused to complete the work as according to his observationmost <strong>of</strong> the details are not available. On this Mr. P.I Jose –Director <strong>of</strong>fered that if he is authorised to appoint an Auditor tocomplete the work, he may be in a position to complete thework . He required the approval for completing the work in 2months time subject to the condition that the members will notinterfere in his day to day handling <strong>of</strong> the audit work.Tentatively all the members agreed but Mr. R.K.Pandey –Director who was unwell and could not participate indeliberations and later had raised serious objection that thisissue should be discussed properly as any Auditor appointedwill also face the same difficulty. This issue was thereforedesired to be discussed in an emergent <strong>meeting</strong> fixed on 25 thNovember, <strong>2008</strong> at 4P.M.Item regarding filing <strong>of</strong> TDS return also to be taken in the<strong>meeting</strong>.Meeting ended with vote <strong>of</strong> thanks to the chair.S.C.BHATNAGARC E O

MINUTES OF THE MEETING DT.25-11-<strong>2008</strong>Minutes <strong>of</strong> the Board’s Meeting held on Friday 25.11.<strong>2008</strong> <strong>of</strong>Supreme Court Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) at 4. P.M.Chairman presided the meting.The following members are present.1. Mr. E.C.Agrawala, Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Ajay Garg Director4. Mr. Ajay Jain ”5. Mr. Jasbir Singh Malik ”6. Mr. J.N.S.Tyagi ”7. Mr. Ranjan Kumar Pandey ”8. Ms. Alka Aggarwal ”9. Mr. Saba Rahman ”10. Mr. Rajeev Sharma ”Agenda Item No: - 1 Minutes <strong>of</strong> <strong>meeting</strong> dt. 21.11.<strong>2008</strong> confirmed.Agenda Item No: - 2 After the Board’s Meeting was over on21.11.<strong>2008</strong>, the Chairman talked to the Asstt. General Manager,UCO Bank, S.C. Branch, New Delhi on 24.11.<strong>2008</strong>, regardingauditing the accounts <strong>of</strong> the society. The Bank Managersuggested that for auditing the Accounts <strong>of</strong> S.C.B.A the Bank hasappointed Mr. N.C. Gupta Chartered Accountant <strong>of</strong> M/S. PraveshJain & Co. to tally the entire accounts <strong>of</strong> S.C.B.A. with the Bankfor the past almost 5 years. The Completion <strong>of</strong> whole work hastaken more than two months time by employing about a dozenmen to complete the work early.There upon the Chairman requested the AGM, UCO Bank tospeak to Mr. N.C. Gupta Chartered Accountant for completingthe society’s work also on priority basis. The C.A. has given aquotation. The Board unanimously passed a resolution thatChairman, Vice- Chairman, Mr. Ajay Jain Director and Mr. J.N.S.Tyagi Director may negotiate the terms <strong>of</strong> payment with the C.A.and get the accounts <strong>of</strong> the society also audited by them tocomplete the work expeditiously.Agenda Item No. 3: - (I) & (II) deferred for the next <strong>meeting</strong>.The next <strong>meeting</strong> may be held on Monday the 8 th Dec. <strong>2008</strong>.The <strong>meeting</strong> ended with a vote <strong>of</strong> thanks to the Chairman.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Monday 15.12.<strong>2008</strong> <strong>of</strong>Supreme Court Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) at 4. P.M.Chairman presided the meting.The following members are present.1. Mr. E.C. Agrawala, Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Chava Badri Nath Babu Hon. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. P.I.Jose ”7. Mr. Jasbir Singh Malik ”8. Mr. J.N.S.Tyagi ”9. Mr. Ranjan Kumar Pandey ”10. Mr. Subramonium Prasad ”11. Ms. <strong>Asha</strong> Jain Madan ”12. Mr. Saba Rahman ”13. Mr. Rajeev Sharma ”Agenda Item No. 1 It is unanimously resolved that the Minutes dt.25.11.<strong>2008</strong> are Confirmed.Agenda Item No. 2 Matter deferred as the reply to ourrepresentation from Noida Authority is awaitedAgenda Item No. 3 The Board has been appraised by the Chairmanthat M/S. Pravesh Jain & Co. C.A. has been requested tocomplete the reconciliation work from 1998 to upto <strong>date</strong>. Thesame firm is doing reconciliation work <strong>of</strong> S.C.B.A with assistancefrom UCO Bank. The Board has apprised the C.A. that he shallnot be paid more that Rs. 75,000/- for reconciliation <strong>of</strong> A/c.Since 1998 <strong>till</strong> <strong>2008</strong> and audit <strong>of</strong> the accounts <strong>of</strong> the society.Agenda Item No. 4 Matter deferred.Agenda Item No. 5 Item deferred, the <strong>of</strong>fice is directed to submitcomplete report before the next <strong>meeting</strong>.Agenda Item No. 6 Matter deferred.Agenda Item No. 7 Matter deferred.Agenda Item No. 8 Any other item- It is resolved that C.E.O. / Addl.C.E.O. should contact secretary for <strong>meeting</strong>s and preparation <strong>of</strong>agenda in future Next <strong>date</strong> <strong>of</strong> <strong>meeting</strong> is fixed for 19.12.<strong>2008</strong>. at4. P.M. All the Directors should be informed Telephonically

esides mail at least one day before the E.C. Meeting. C.E.O. /Addl. C.E.O. should ensure the compliance.Meeting ended with vote <strong>of</strong> thanks to the Chair.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Tuesday 06.01.2009 <strong>of</strong>Supreme Court Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) at 4. P.M.Chairman presided the meting.The following members are present.1. Mr. E.C. Agrawala, Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Chava Badri Nath Babu Hon. Secretary4. Mr. Ajay Garg Director5. Mr. P.I.Jose ”6. Mr. J.N.S.Tyagi ”7. Mr. Ranjan Kumar Pandey ”8. Ms. Alka Aggarwal ”9. Mr. Subramonium Prasad ”10. Ms. <strong>Asha</strong> Jain Madan ”11. Mr. Saba Rahman ”Agenda Item No. 1 It is unanimously resolved that the <strong>minutes</strong> <strong>of</strong>the <strong>meeting</strong> dt. 15.12.<strong>2008</strong> are confirmed.Agenda Item No. 2 The letter dt. 24.12.<strong>2008</strong> issued by the NoidaAuthority was discussed by the Board and unanimously resolvedto issue a letter to the 648 members <strong>of</strong> the Noida Projectinforming about the requirement <strong>of</strong> purchasable FAR from theNoida Authority and seeking their option.Agenda Item No. 3 Deferred Agenda <strong>of</strong> Item No. 4, 5, 6 and 7<strong>of</strong><strong>meeting</strong> dt. 15.12.<strong>2008</strong> Deferred <strong>till</strong> next <strong>meeting</strong>. Office tocirculate reply received from Chandigarh members and alsobounced cheque details to all Directors.Agenda Item No. 4 Deferred <strong>till</strong> Next Meeting.Agenda Item No. 5 Ms. <strong>Asha</strong> Jain Madan apprised about the latestnotification <strong>of</strong> Govt. <strong>of</strong> Delhi regarding payment <strong>of</strong> minimumwages payable to the employees <strong>of</strong> the society. The Boarddiscussed and unanimously resolved that the staff should be paidat least the minimum wages in terms <strong>of</strong> the Minimum Wages Act1948. Accordingly Mr. Varun Kumar be paid Rs. 4,500/-, Mr.Dinesh Kumar Pal be paid Rs. 4,200/- and Mr. Yogesh Bhardwajbe paid Rs. 4,100/- per month w.e.f. 01.08.<strong>2008</strong> on aconsoli<strong>date</strong>d basis.Agenda Item No. 6 Matter Deferred <strong>till</strong> next <strong>meeting</strong>.

Agenda Item No. 7 Matter Deferred <strong>till</strong> next <strong>meeting</strong>.Agenda Item No. 8 Any other Item with the permission <strong>of</strong> the Chair.Mr. Jasbir Singh Malik Leave granted on his request.The <strong>meeting</strong> ended with a vote <strong>of</strong> thanks to the Chairman.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Tuesday 27.01.2009 <strong>of</strong>Supreme Court Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) at 4. P.M.Chairman presided the meting.The following members are present.1. Mr. E.C. Agrawala, Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Chava Badri Nath Babu Hon. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. P.I.Jose ”7. Mr. Jasbir Singh Malik ”8. Mr. J.N.S.Tyagi ”9. Mr. Ranjan Kumar Pandey ”10. Ms. Alka Aggarwal ”11. Ms. Hema Sahu ”12. Ms. <strong>Asha</strong> Jain Madan ”13. Mr. Saba Rahman ”14. Mr. Rajeev Sharma ”Agenda Item No. 1 It is unanimously resolved that the <strong>minutes</strong> <strong>of</strong>the <strong>meeting</strong> dt. 06.01.2009 are confirmed.Agenda Item No. 2 Item 2 <strong>of</strong> the agenda deferred <strong>till</strong> Monday, as theC.A. is to submit his report regarding reconciliation work done s<strong>of</strong>ar.Agenda Item No. 3 & 4 Annual General Body Meeting be held on 6March 2009 at Supreme Court Lawns from 3 P.M followed byHigh Tea.Agenda Item No. 5 Deferred Items – Item 5 <strong>of</strong> Boards <strong>meeting</strong> dt.06.01.2009 regarding payment <strong>of</strong> minimum wages payable tostaff <strong>of</strong> the society. The staff is to be paid, as per the note givenby Director Ms. <strong>Asha</strong> Jain Madan in Boards <strong>meeting</strong> on <strong>date</strong>, Mr.Varun Kumar Rs. 4,500/- Mr. Dinesh Kumar Pal be paid Rs.4,200/- and Mr. Yogesh Bhardwaj to be paid Rs. 4,100/-. Theyshould be paid the enhanced salary w.e.f. 01.08.<strong>2008</strong>.Agenda Item No. 6 Rest <strong>of</strong> the items were deferred for next <strong>meeting</strong>including the case <strong>of</strong> one Mr. Abdul Mashkoor Khan Serial No.(487) who wanted to deposit money towards land cost etc.without claming any interest at one time.It was decided that the next <strong>meeting</strong> <strong>of</strong> Board will be held on03..02.2009. Members be informed telephonically / Notice to besent by E-Mail also.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Tuesday 03.02.2009 <strong>of</strong>Supreme Court Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) at 4. P.M.Chairman presided the meting.The following members are present.1. Mr. E.C. Agrawala, Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Chava Badri Nath Babu Hon. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. P.I.Jose ”7. Mr. Jasbir Singh Malik ”8. Mr. J.N.S.Tyagi ”9. Mr. Ranjan Kumar Pandey ”10. Ms. Alka Aggarwal ”11. Mr. Subramonium Prasad ”12. Ms. Hema Sahu ”13. Ms. <strong>Asha</strong> Jain Madan ”14. Mr. Saba Rahman ”15. Mr. Rajeev Sharma ”Agenda Item No.1:- Not finalized as C.A. is yet to submit thereconciliation report.Agenda Item No. 2:- Regarding purchasable FAR only 13 membershave responded in writing, that they are not interested to opt forpurchasable FAR to society’s letter dt. 06.01.2009.Agenda Item No. 3:- The matter is being taken up with the StateGovt. Authorities regarding FAR issue.Agenda Item No. 4:- The request from few members by joint letterfor calling urgent GBM is deferred as the Board is already seized<strong>of</strong> the matter. The GBM has been deferred for a short period <strong>of</strong> 3weeks due to the fact that the accounts have not been reconciledand letters are being issued to few members for clarifications <strong>of</strong>accounts.Agenda Item No. 5:- Payment <strong>of</strong> Minimum wages to the staff <strong>of</strong> thesociety approved.Agenda Item No. 6:- Regarding deposit <strong>of</strong> money at one time by Mr.Abdul Mashkoor Khan Sr. No. 487, the opinion <strong>of</strong> the C.A. to betaken.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Tuesday 24.02.2009 <strong>of</strong>Supreme Court Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) at 4. P.M.Chairman presided the meting.The following members are present.1. Mr. E.C. Agrawala, Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Chava Badri Nath Babu Hon. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. P.I.Jose ”7. Mr. Jasbir Singh Malik ”8. Mr. J.N.S.Tyagi ”9. Mr. Ranjan Kumar Pandey ”10. Ms. Alka Aggarwal ”11. Ms. <strong>Asha</strong> Jain Madan ”12. Mr. Saba Rahman ”13. Mr. Rajeev Sharma ”Agenda Item No. 1. Minutes <strong>of</strong> the <strong>meeting</strong> dt. 03.02.2009confirmed except item 4 and 6.Agenda Item No. 2 Pursuant to visit <strong>of</strong> the delegation <strong>of</strong> Directors toLucknow, the U.P. Govt. has issued a notification grantingadditional purchasable FAR.Agenda Item No. 3. It is resolved to call for instalment money <strong>of</strong> Rs.85,000/- from members to be deposited with Noida Authorityfrom members, who had paid Rs. 10,21,000/- <strong>till</strong> <strong>date</strong>. Thismoney is to be received in society’s <strong>of</strong>fice upto 25 th March 2009.Agenda Item No. 4. Discussion on letter dt. 02.02.2009 <strong>of</strong> Shri AjayJain Director. The said letter was discussed in detail by theDirectors. Mr. Jain stood by his letter. However, he failed toproduce any material or data in support <strong>of</strong> his views expressedin the said letter. Therefore, the Directors present, except Mr.Ajay Jain (Who walked out during discussion) & Ms. <strong>Asha</strong> JainMadan, were pleased to pass the following resolutioncondemning the said letter;“The letter <strong>date</strong>d 2.2.2009 as circulated by Mr. Ajay Jain,Advocate, and Director, is totally baseless, misleading andmischievous for the following reasons:1. It is absolutely misleading to state that the Society has enoughfunds and it can pay the 50% <strong>of</strong> the installment <strong>of</strong> Rs. 85,000/-which is payable in March, 2009. It may be appreciated thatnow the total number <strong>of</strong> flats to be constructed are 648members therefore, the entire amount towards the land cost,

stamp duty, lease money is to be borne by the said 648members. If so divided, the total cost <strong>of</strong> the land as referredabove among 648 members, then each member should havepaid Rs. 10,58,669/- by now, although the amount deposited s<strong>of</strong>ar is 10,21,000/- Therefore, it is clear that the Society has nosurplus funds as far as the 648 members are concerned andwhatever funds the society is having the same is either the sharemoney <strong>of</strong> the members and/or the amount to be refunded backto the members beyond 648. It is also pertinent to mention thatwhatever demands have been made by the Society from itsmembers, the same is deposited with the Noida Authority andtherefore, there is no question <strong>of</strong> the Society having any surplusfunds for paying any amount.2. So far as the recession and financial crisis is concerned, thissituation affects all the members. Further, the society worksthrough the contribution <strong>of</strong> its members and the Society doesnot have any independent corpus <strong>of</strong> its own.3. It is clarified that whatever amount has been paid to thearchitect towards his fees so far, is as per the plan/structure <strong>of</strong>the payment <strong>of</strong> fees to the architect as given in the contract asentered with him by the Society and Mr. Ajay Jain is also thesignatory to the resolution <strong>of</strong> the Board for making payments tothe architect.4. As far as the allegation relating to “resentment among themembers <strong>of</strong> the Society regarding the slow progress <strong>of</strong> theSociety” is concerned, it is stated that the Board has beenmaking its best efforts to give bigger and cheaper flats to itsmembers and therefore, the Board made representation to theNoida Authority to increase the FAR which has now beenapproved by the U.P. Government vide Notification <strong>date</strong>d19.2.2009. It is due to the efforts <strong>of</strong> the Board, the NoidaAuthority had expedited the FAR issue and approved the schemefor purchasable additional FAR on the representation <strong>of</strong> thesociety. It is a known fact that the procedure in the Governmentis cumbersome and time consuming, nevertheless the Directorshave not left any stone unturned by getting the whole processexpedited. Some <strong>of</strong> the Directors had to personally visit theNoida Authorities and its CEO several times and also visited theU.P. Government at Lucknow and the result <strong>of</strong> the same is thatthe said scheme for purchasing the additional FAR has beenapproved by the U.P. Government.5. It is amazing that Mr. Ajay Jain has circulated this letter not onlyin the Supreme Court, but also in High Court and District Courtseven before presenting the same before the Board, which showsthat it has been written with ulterior motives with sole intentionto gain political mileage. Furthermore, the present letter has

een written without doing any home work and without knowingor realizing the actual facts and circumstances which is apparentfrom the very perusal <strong>of</strong> the said letter. It may also be pertinentto mention here that Mr. Ajay Jain has never aired the saidgrievances before the Board at any point <strong>of</strong> time and had neverinitiated or contributed in the progress/activities <strong>of</strong> the Board.Keeping in view <strong>of</strong> the aforesaid facts and circumstances, theletter <strong>date</strong>d 2.2.2009 as written by Mr. Ajay Jain deserves to becondemned as he has misled the members <strong>of</strong> the Society andworked against the interest <strong>of</strong> the society’s members. Therefore,Mr. Ajay Jain is warned that he should not repeat this kind <strong>of</strong>irresponsible and misleading conduct or else the Society will beconstrained to take appropriate action against him.”Ms. <strong>Asha</strong> Jain Madan expressed her reservation above saidresolution stating that, he is also a member <strong>of</strong> the society andhas a right to express his views like any other member <strong>of</strong> thesociety. His request to consider a reduced instalment appears tobe bonafide and should be discussed only after verification <strong>of</strong>complete accounts <strong>of</strong> the society.It was also decided to circulate the extract <strong>of</strong> the relevantportion <strong>of</strong> the resolution to the members along with the demandletter <strong>of</strong> Rs. 85,000/-, so that the confusion created could beremoved.Agenda Item No. 5. Progress on reconciliation- deferred for want <strong>of</strong>response from some members in reply to society letter Dt.04.02.2009. S<strong>till</strong> reply from few members is awaited thoughsome members replied. It is resolved that one more opportunitybe given to members by way <strong>of</strong> sending a reminder letter so thatthey could clarify their accounts in response to society’s letter, inthe interest <strong>of</strong> completing accounts <strong>of</strong> society.The <strong>meeting</strong> ended with a vote <strong>of</strong> thanksS.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Friday 06.03.2009 <strong>of</strong>the Supreme Court Bar Association Multi State CooperativeGroup Housing Society Ltd. (Regd) at 4. P.M. in society’s <strong>of</strong>fice.Chairman presided over the meting.The following members are present.1. Mr. E.C. Agrawala, Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Chava Badri Nath Babu Hon. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. P.I.Jose ”7. Mr. Jasbir Singh Malik ”8. Mr. J.N.S.Tyagi ”9. Mr. Ranjan Kumar Pandey ”10. Ms. Alka Aggarwal ”11. Mr. Subramonium Prasad ”12. Ms. Hema Sahu ”13. Ms. <strong>Asha</strong> Jain Madan ”14. Mr. Rajeev Sharma ”Agenda Item No. 1. Minutes <strong>of</strong> Board’s Meeting <strong>date</strong>d 24.02.2009 isconfirmed excepting Agenda item No. 4 relating to letter <strong>date</strong>d02.02.2009 <strong>of</strong> Shri Ajay Jain a Director <strong>of</strong> Supreme Court BarAssociation Multi State Co-operative Group Housing Society Ltd.(Regd), However Ms. <strong>Asha</strong> Jain Madan has expressed herdissent. Regarding Agenda item No. 4 in view <strong>of</strong> Mr. Ajay Jain’sstatement that he never meant to hurt the sentiments <strong>of</strong> theBoard and to maintain unanimity in the Board, the Boardunanimously recall its Resolution <strong>date</strong>d 24.02.2009 as Mr. AjayJain withdraws his letter <strong>date</strong>d 02.02.2009. It was furtherresolved that in case Mr. Ajay Jain has any grievance includingaccounts etc., the same can be raised and discussed in anyBoard <strong>meeting</strong>.Remaining agenda is deferred for 17.03.2009.Meeting ended with a vote <strong>of</strong> thanks.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting held on Tuesday 17.03.2009 <strong>of</strong>the Supreme Court Bar Association Multi State CooperativeGroup Housing Society Ltd. (Regd) at 4. P.M. in society’s <strong>of</strong>fice.Chairman Mr. E.C. Agrawala presided over the meting.The following members are present.1. Mr. E.C. Agrawala Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Chava Badri Nath Babu Hon. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. P.I.Jose ”7. Mr. J.N.S.Tyagi ”8. Mr. Ranjan Kumar Pandey ”9. Ms. Alka Aggarwal ”10. Mr. Subramonium Prasad ”11. Ms. <strong>Asha</strong> Jain Madan ”12. Mr. Rajeev Sharma ”Agenda Item No. 1 Minutes <strong>of</strong> the <strong>meeting</strong> dt. 06.03.2009confirmed.Agenda Item No. 2 Formal demand for purchase <strong>of</strong> FAR has yet notbeen received from Noida Authority. In the agenda item No. 2 itwill be appropriate to add a word “the expected” before the worddemand.Agenda Item No. 3 Invitation for Pre-Qualification <strong>of</strong> constructioncompanies, advertisement for appointment <strong>of</strong> contractor: -Reputed experienced and financially sound constructioncompanies, are invited to submit their Pre-Qualificationdocuments for constructions <strong>of</strong> 19 storied Group Housing Flatsfor Supreme Court Bar Association Multi State Co-operativeGroup Housing Society Ltd. (Regd.) at Noida for construction <strong>of</strong>648 flats covering about 1600 Sq. feet each super area. Applywithin 10 days with full particulars to Box No._________.Hindustan Times / Times <strong>of</strong> India- New Delhi-110001.Rest <strong>of</strong> Item Nos. 4,5,6,& 7 deferred for next <strong>meeting</strong> <strong>of</strong> theBoard.Meeting ended with a vote <strong>of</strong> thanks.S.C.BhatnagarC.E.O.

Minutes <strong>of</strong> the Board’s Meeting <strong>of</strong> the Supreme Court BarAssociation Multi State Cooperative Group Housing Society Ltd.(Regd) held on Tuesday 23.04.2009 at 4. P.M. in society’s<strong>of</strong>fice.Chairman Mr. E.C. Agrawala presided over the meting.The following members are present.1. Mr. E.C. Agrawala Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Chava Badri Nath Babu Hon. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. P.I.Jose ”7. Mr. Jasbir Singh Malik ”8. Mr. J.N.S.Tyagi ”9. Mr. Ranjan Kumar Pandey ”10. Ms. Alka Aggarwal ”11. Ms. <strong>Asha</strong> Jain Madan ”12. Mr. Saba Rehman ”13. Mr. Rajeev Sharma ”Agenda Item No. 1 Discussed and unanimously confirmed the<strong>minutes</strong> <strong>of</strong> the Board Meeting dt. 17.03.2009.Agenda Item No. 2 Since no demand letter is received <strong>till</strong> <strong>date</strong> fromthe Noida Authority fixing / prescribing the cost <strong>of</strong> additionalFAR, & also considering the forthcoming summer vacation <strong>of</strong> theSupreme Court, the Board is <strong>of</strong> the opinion that, demand letterindicating the tentative cost <strong>of</strong> Rs. 1.67 Lacs be issued to themembers by fixing cut <strong>of</strong>f <strong>date</strong> by 20.05.2009 with a graceperiod <strong>of</strong> 7 days more, so that, the process <strong>of</strong> sanctioning <strong>of</strong> theplan can proceed, without further delay. Accordingly, it isresolved by the board that in order to avoid delay in sanctioning<strong>of</strong> plan, a letter be written to the members <strong>of</strong> the Noida Projectdemanding money towards additional FAR for Rs. 1.67 Lacs by20.05.2009.The said step is being taken to avoid the delay in sanctioning <strong>of</strong>the plans and the said letter is being issued in advance in theinterest <strong>of</strong> the housing project. At the same time it is madeclear, that in the meanwhile, if the demand letter is receivedfrom Noida Authority, members will be informed accordingly.Agenda Item No. 3 Pre Qualification documents as received wereopened in the Board Meeting and it is resolved that all 26 Pr<strong>of</strong>iles(27 Packets) be kept in the <strong>of</strong>fice in the original. The Architectwho is present in the <strong>meeting</strong> is requested to prepare a brief

pr<strong>of</strong>ile <strong>of</strong> the said Pre-qualification document containing basicinformation in tabular form. Immediately on receipt <strong>of</strong> the saidNote from the Architect, a photocopy <strong>of</strong> each pr<strong>of</strong>ile be given tothe Architect for preparing comparative merits <strong>of</strong> each pr<strong>of</strong>ile.The original documents will be kept in the <strong>of</strong>fice and photocopybe handed over to the Architect Design ‘A’ for preparing thecomparative merits <strong>of</strong> each pr<strong>of</strong>ile after submission <strong>of</strong> Note.Agenda Item No. 4Chair.Any other item with the permission <strong>of</strong> the4(a) It is also resolved that a letter be written to Mr. Ajay Jain Asstt.Secretary / Secretary SCBA for some space forS.C.B.A.M.S.C.G.H.S. Ltd Regd. for its safer and smooth running<strong>of</strong> the <strong>of</strong>fice.(b) It is further resolved that the Agenda Item No. 4,5,6 & 7 <strong>of</strong>Board Meeting dt. 17.03.2009,* are to be included in the nextBoard Meeting.The Meeting ended with a vote <strong>of</strong> thanks to the Chairman.S.C.BhatnagarC.E.O.* 4. Reconciliation <strong>of</strong> Accounts.5. Fix the <strong>date</strong> <strong>of</strong> AGM.6. Letter dt. 19.01.2009 requisition from 180 members <strong>of</strong> SupremeCourt Bar Association Multi State Co-operative Group HousingSociety .Ltd. (Regd.).7. Discussion on letter dt. 06.03.2009 from Ms. Hema Sahu / <strong>Asha</strong>Jain Madan

Minutes <strong>of</strong> the Board’s Meeting <strong>of</strong> the Supreme Court BarAssociation Multi State Cooperative Group Housing Society Ltd.(Regd) held on Wednesday 13.05.2009 at 4. P.M. in society’s<strong>of</strong>fice.Chairman Mr. E.C. Agrawala presided over the meting.The following members are present.1. Mr. E.C. Agrawala Chairman2. Mr. Praveen Kr. Singh Vice Chairman3. Mr. Chava Badri Nath Babu Hon. Secretary4. Mr. Ajay Garg Director5. Mr. P.I.Jose ”6. Mr. Jasbir Singh Malik ”7. Mr. J.N.S.Tyagi ”8. Mr. Ranjan Kumar Pandey ”9. Ms. Alka Aggarwal ”10. Mr. Subramonium Prasad ”11. Ms. Hema Sahu ”12. Ms. <strong>Asha</strong> Jain Madan ”13. Mr. Saba Rehman ”14. Mr. Rajeev Sharma ”Agenda Item No. 1 Minutes <strong>of</strong> <strong>meeting</strong> dt. 23.04.2009 wereconfirmed.Agenda Item No. 2 Pr<strong>of</strong>ile <strong>of</strong> Contractors as submitted by theArchitect were discussed. It was unanimously resolved afterconsidering all the Pre-qualification documents submitted by theinterested companies that the contractor should have undertakenconstruction <strong>of</strong> approx 10 storey Building & with a turnover <strong>of</strong>minimum Rs. 40 Crores and should have worked in N.C.R. andthereafter, preliminary short listing was done. Due to inadequateinformation in some <strong>of</strong> the Pr<strong>of</strong>iles, the Architect who was present inthe <strong>meeting</strong> was requested to gather required information and furnishit to the Board.It was also resolved by the board to visit the sites on 16 th & 17 th May2009, and to have further scrutiny on 19 th May 2009.Agenda Item No. 3 AGM fixed for Sunday the 19 th11A.M. at site place i.e. Sector-99, GH-4 & 5, Noida.July 2009 atAgenda Item No. 4 Only three more entries from the bank are to bereconciled. The Accountant was asked to coordinate with bank andcomplete the work.Agenda Item No. 5 Letters <strong>of</strong> Ms. Hema Sahu & Ms. <strong>Asha</strong> Jain Madanwere deferred.

Agenda Item No. 6 Next <strong>meeting</strong> <strong>of</strong> the Board is fixed for Tuesdaythe 19 th May 2009 at 11 A.M. No notice is required to be issued as allmembers are informed in the <strong>meeting</strong>.S.C.BhatnagarC.E.O.