ADMINISTRATOR'S DISTINGUISHED CAREER SERVICE ... - usaid

Descriptions of Incentive AwardsA Mandatory Reference for ADS Chapter 491Partial Revision Date: 09/18/2013Responsible Office: OHR/ELRFile Name: 491maa_091813

Descriptions of Incentive AwardsAdministrator's Distinguished Career Service AwardAdministrator's Implementation AwardAdministrator's Management Improvement AwardAward for HeroismC. Herbert Rees Memorial AwardCertificate of Appreciation (Non-SAC)Corbett M. Flannery AwardEmerging Diverse Partners Use AwardEqual Employment Opportunity AwardEthics AwardForeign Service National (FSN) of the YearGeorge C. Marshall AwardGlobal Development Alliance Excellence AwardGlobal Development Alliance Leader’s AwardGranville-Rahama Staff Care AwardHonor AwardsDistinguishedSuperiorMeritorious (Non-SAC)John L. Withers Memorial AwardLaura W. Bush Award for Excellence in the Advance of Global Women’s EqualityLength of Service Award (Non-SAC)Mary Reynolds Memorial Award for Innovation in Acquisition or AssistanceMichael H.B. Adler AwardMichael K. White Memorial AwardMinority Serving Institutions (MSI) “Extra Mile” AwardMolly Kux AwardOffice of Inspector General Achievement AwardOn-The-Spot (OTS) Award (Non-SAC)Outstanding Career Achievement Award2*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

Outstanding Support Staff AwardScience and Technology AwardSafe Driving AwardSpecial Acts (Non-SAC)Superior Accomplishment AwardTime-Off Award (Non-SAC)USAID Award for Heroism3*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

ADMINISTRATOR’S DISTINGUISHED CAREER SERVICE AWARDPurposeThis is the highest Agency award. It recognizes employees with distinguished careersand is presented only upon departure from the Agency.EligibilityGS, FS, FSN (both direct hires and Personal Services Contractors), SES, and SFSemployees are eligible.Award InformationThe Administrator’s Distinguished Career Service Award and the Outstanding CareerAchievement Award are presented only upon departure from the Agency, at any timethroughout the year. These two awards require an extensive review by the Agency’sSpecial Awards Committee (SAC) and Administrator approval. Once approved, awardcertificates are created and framed by outside vendors.To complete a comprehensive career award, nominators must request access to theemployee’s evaluation file from HR/ELR. This award category requires a minimumof 30 days to process.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. Presentation of certificate at the annual awards ceremony.Other InformationNominations are judged based on the candidate’s ability to demonstrate one or more ofthe following accomplishments:1. Performing with unusual dedication and distinction within the Federal Government.2. Displaying outstanding leadership and unique professional skills.4*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

3. Achieving successful administration of one or more Agency programs or activities.5*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

ADMINISTRATOR'S IMPLEMENTATION AWARDPurposeThis award recognizes an individual employee or group that demonstrates creativity inthe implementation of development assistance. The award is given for extraordinaryaccomplishment in the pre-implementation and implementation phases of activities, asopposed to the design phase. Solutions that can be generalized so that benefits maybe extended beyond the activity at hand are particularly appropriate for recognition.EligibilityGS, FS, FSN (both direct hires and Personal Services Contractors), SES, and SFSemployees are eligible.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC)..4. USAID Special Awards Committee.5. Administrator.Recognition (Individual or Group)1. Framed certificate(s) signed by the Administrator.2. $1,000 cash award (individual) or divided among eligible group members.*3. Presentation of a certificate to an individual recipient, or one member, on behalf of agroup at the annual awards ceremony.[Note: Group/unit awards receive one framed certificate for presentation at the annualawards ceremony. Group members will each receive a personal (unframed) certificatein an awards cover.]Other InformationNominations are judged based on the candidate(s)’ ability to demonstrate one or moreof the following accomplishments or achievements:1. Imaginative use of pre-implementation activities and skillful management ofprocurement in the beginning stages.2. Overcoming implementation obstacles and keeping on schedule.3. Contributing to a significant development impact through proper resourcemanagement.6*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

4. Adjusting designs to improve implementation and increase impact.5. Facilitating implementation by developing productive relationships with host-countryministries or private organizations.6. Showing determined and imaginative concern about implementation issues overtime.7*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

ADMINISTRATOR’S MANAGEMENT IMPROVEMENT AWARDPurposeThis award recognizes individual employees and teams that make significantcontributions to improving the way in which the Agency designs and deliversdevelopment assistance and/or internal operations and management, which contributesto making the Agency work better and cost less.EligibilityGS, FS, FSN (both direct hires and Personal Services Contractors), SES, and SFSemployees are eligible.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition (Individual or Group)1. Framed certificate(s) signed by the Administrator.2. $1,000 cash award (individual) or divided among eligible group members.*3. Presentation of certificate to an individual recipient or one member on behalf of agroup at the annual awards ceremony.[Note: Group/unit awards receive one framed certificate for presentation at the annualawards ceremony. Group members will each receive a personal (unframed) certificatein an awards cover.]Other InformationNominations are judged based on how the employee’s contributions exceed normal jobresponsibilities and lead to a lasting benefit to Agency programs or operations.Nominations must demonstrate one or more of the following accomplishments orachievements:1. Streamlining or improving program/operations that result in tangible savings to theAgency.8*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

2. Improving ways of delivering development assistance to our customers orbeneficiaries in developing countries.3. Creativity and innovative thinking that results in improving Agencypolicies/procedures/operations or development impact.9*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

C. HERBERT REES MEMORIAL AWARDPurposeThis award, named in honor of the late C. Herbert Rees, recognizes one employeewhose performance at mid-career level demonstrates potential for continued growth andability to assume greater responsibility.EligibilityCivil Service employees at the GS-12 and GS-13 levels and Foreign Service employeesat the FS-02, FS-03, and FS-04 levels.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award.*3. Presentation of certificate at the annual awards ceremony.Other InformationNominations will be judged on how fully a candidate has met one or more of thefollowing accomplishments or achievements:1. Accomplishing assigned duties in an outstanding manner, and is clearly exceptionalamong those who have performed similar duties in a superior manner.2. Introducing innovative approaches to problem solving or program development.3. Outstanding leadership and unique accomplishments over a sustained period of timeat levels of responsibility above those normally assigned to other employees of thesame level.10*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

CERTIFICATE OF APPRECIATION (Non-SAC)PurposeThis award recognizes a contribution by an individual or group who performs a specialassignment in an outstanding manner.EligibilityGS, FS, FSN (direct hires and Personal Services Contractors), ADs, SES, SFS,USPSCs, PASA/RSSA hires, TAACS, Fellows, IPAs and institutional contractors.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. HR will process upon receipt of an approved nomination.RecognitionCertificate signed by the Administrator.11*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

CORBETT M. FLANNERY AWARDPurposeThe Office of Security recognizes one USAID employee or group that makes significantcontributions over a sustained period of time to the safety and security of the Agencypersonnel.EligibilityAll GS, FS, FSN employees (both direct hires and Personal Services Contractors), SESand SFS employees. Office of Security employees are excluded.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. Office of Security.5. USAID Special Awards Committee.6. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award (individual) or divided among eligible group members.*3. Presentation of certificate to an individual recipient or one member on behalf of agroup at the annual awards ceremony.Other InformationNominees are judged on the basis of significant contributions over a sustained period oftime to the safety and security of the Agency personnel. Contributions must be jobrelated,described in detail, and supported with examples that document:1. Distinguishing achievements or contributions of exceptional benefit that further themission of the Agency, while maintaining safety and security.2. Significant achievements to improve the process of the Agency security operations.12*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

DISTINGUISHED, SUPERIOR AND MERITORIOUS HONOR AWARDSPurposeSpecific honor awards are granted to individuals and groups in recognition ofcontributions of high importance to the Agency. Individuals or groups may benominated for all categories of honor awards. The scope of influence of theperformance being recognized is a critical factor in determining the appropriate categoryof honor award. The rigor of the review process guarantees that only those nomineeswhose performance is compatible with criteria set forth for a specific level of award willbe recommended for that award. In order to maintain the special significance of Agencyawards, the Special Awards Committee may establish, in conjunction with the DeputyAssistant Administrator, Human Resources (DAA/HR), a limit on the number of honorawards that may be granted in any given year.Honor awards are non-monetary.EligibilityGS, FS, FSN (direct hires and Personal Services Contractors), SES, SFS, ADs,USPSCs, and IPAs appointed to USAID’s roles are eligible.Approval StepsDistinguished and Superior Honor Awards (individual or group)1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Meritorious Honor Award (individual or group)1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC)..4. HR will process an approved nomination upon receipt.RecognitionDistinguished Framed certificate(s) signed by the Administrator. Presentation of the certificate at the annual awards ceremony.13*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

Superior Certificate(s) signed by the Administrator.Meritorious – Individual or Group Certificate(s) signed by the Administrator.HR ResponsibilitiesEnsuring that mandatory Agency clearances are present; requisitioning award materialsfrom the appropriate office; obtaining and framing Distinguished Honor Awards, andguaranteeing that all approved nominations are placed in an employee’s performancefolder or electronic evaluation file. Superior Honor and MeritoriousHonor Awards are not framed or presented at the awards ceremony.Other Information1. Distinguished Honor Award (individual or group).This award is conferred on employees who distinguish themselves over a prolongedperiod of time by exceptionally outstanding service, within or beyond their requiredduties, as demonstrated by achievements of marked national or internationalsignificance.Nominations of individual employees or groups must be based upon one or more of thefollowing:(a) Accomplishing assigned duties in such an outstanding manner as to beclearly exceptional among all those who perform similar duties in a superior manner.(b) Developing or improving methods and procedures that accomplishextraordinary results for the Agency.(c) Outstanding leadership and unique administrative or technicalaccomplishments over a prolonged period involving the exercise of authority orjudgment in the public interest.(d) Exceptional achievements in the administration of one or more Agencyprograms resulting in a highly successful accomplishment of objectives or specificaccomplishments to meet unique or emergency situations.2. Superior Honor Award (individual or group award).This award may be granted for significant acts, services, or achievements thatmaterially aid or affect the successful accomplishment of the Agency’s mission.14*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

Nominations of individual employees or groups must be based upon one or morecontributions or accomplishments of the types and levels indicated below:(a) Outstanding results in increased productivity, increased efficiency, andeconomy of operations that result in a substantial contribution in accomplishing theAgency’s mission.(b) Outstanding leadership and/or professional competence in successfullyattaining significant Agency goals.(c) A superior, creative service or contribution, such as developing a new andhighly effective program or method for accomplishing an objective of the Agency.(d) Accomplishing a particularly difficult or important operation or assignment ina manner that reflects significant credit on the individual and the Agency.(e) Any other aspect of superior performance related to assigned duties anddeemed deserving of recognition greater than can be expressed fully with a MeritoriousHonor Award, or for which recommendation for the Distinguished Honor Award is notappropriate.3. Meritorious Honor Awards (individual or group award).This award may be granted in recognition of accomplishments or contributions of highimportance to the Agency. The award may be given year round.Nominations of individual employees or groups must be based on one or more of thefollowing:(a) Outstanding service in the improvement of the programs or operations of theAgency.(b) Accomplishing assigned responsibilities in an exemplary manner andestablishing a record of achievement.(c) Demonstrating unusual initiative in contributing to efficiency, improvingmanagement, or outstanding executive or technical ability.(d) Unusual devotion to duty under adverse conditions.15*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

EMERGING DIVERSE PARTNERS USE AWARDPurposeThis award recognizes the individual who has significantly improved the Agency’s use ofemerging diverse business and institutions of higher education in the achievement ofinternational development initiatives, including program design, management,evaluation, or support activities either overseas or at headquarters.This is an individual award, not for recognition of group performance.Our partners include the full array of entities covered by the Small Business Act. Theseinclude:Small Business as determined by size standards;Small Disadvantaged Business, as certified by the U.S. Small BusinessAdministration (SBA);Business covered by the SBA’s Business Development Program (minority ownedbusiness – also known as 8(a) program);Veteran and Service Disabled Veteran Owned small business; andHUBZone (Historically Underutilized Business Zone) small business.Emerging diverse partners are also educational institutions with minority enrollment of25 percent or more, as identified by Presidential Executive Orders:Historically Black Colleges and Universities;Hispanic Serving Institutions; andTribal Colleges and Universities.EligibilityLimited to USAID direct-hire employees serving in the capacity of a Program, Contractor Technical Officer, either in Washington or overseas.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.16*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award.*3. Presentation of certificate at the annual awards ceremony.Other InformationNominations will be judged on the extent to which they best meet one or more of thefollowing criteria:1. The nominee makes a breakthrough in the use of emerging diverse partners.Examples must include specific reference to practices, procedures or deliverables neverutilized at USAID, such as the uniqueness of the approach or action taken.2. The nominee significantly increases the utilization of emerging diverse partnersthrough existing mechanisms.3. The nominee brings about a change in the way that emerging diverse partners areconsidered in USAID’s development strategy. Such changes must represent anongoing, significant, positive revision in our utilization of emerging diverse partners inthe current and prospective fiscal years.17*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

EQUAL EMPLOYMENT OPPORTUNITY AWARDPurposeThis award recognizes an individual or group that makes exceptional contributions thatfurther USAID's equal opportunity goals related to diversity, support, and promotion ofthe Federally Assisted/Conducted Program, and/or the use of small, women andminority businesses. These contributions must far exceed the individual’s or group’snormal job responsibilities and the Agency’s existing Equal Employment Opportunity(EEO) rules, regulations, and policies.EligibilityAll GS, FS, FSN employees (including direct hires and Personal Services Contractors),SES, SFS, and IPAs appointed to USAID’s roles.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition (individual or group)1. Framed group certificate and individual certificate(s) signed by the Administrator.2. $1,000 cash award (individual) or divided among eligible group members. *3. Presentation of certificate to an individual recipient or one member on behalf of agroup at the annual awards ceremony.[Note: Group/unit awards receive one framed certificate for presentation at the annualawards ceremony. Group members will each receive a personal (unframed) certificatein an awards cover.]Other InformationNominations of individuals or groups will be judged on the extent to which they meet thefollowing criteria:1. Demonstrates outstanding performance, commitment, and conduct that promotesthe spirit of equal employment opportunity, affirmative employment and diversity, andcontributing to the progress of achieving equal employment opportunity goals andobjectives.18*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

2. Demonstrates positive steps in recruiting, hiring, placing, and advancing women,minorities, and individuals with disabilities in the USAID workforce through trainingdetails and assignments. Efforts must make a measurable impact on the USAIDworkforce.3. Demonstrates supportive leadership to the EEO program by direct involvement,encourages subordinate staff in affirmative action plan development andimplementation, and community outreach efforts.4. Initiates and creatively demonstrates significant improvements in programs,activities, and policies that result in sustainable increases in opportunities, and theparticipation of small, minority, and women owned businesses.5. Demonstrates initiative and creativity in making improvements in guidance andactivity that result in significant achievements for the Federally Assisted/FederallyConducted Program.19*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

ETHICS AWARDPurposeThe Ethics Award recognizes one employee who makes exceptional contributions to thepromotion of ethical standards and conduct in the Agency. These contributions must farexceed the individual’s normal job responsibilities and the Agency’s existing ethicalrules and policies. The award is given either for a single year of extraordinaryaccomplishments, or for a pattern of truly exemplary accomplishments over a period ofseveral years.EligibilityAll GS, FS, FSN (both direct hires and Personal Services Contractors), SES, SFS, andIPAs appointed to USAID’s rolls. GC and RLA employees are excluded.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. GC/EA Review.5. USAID Special Awards Committee.6. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award.*3. Presentation of certificate at the annual awards ceremony.Other InformationNominations will be judged on how fully a candidate has met the following criteria:1. Commitment, dedication, and perseverance. Displays an unwaveringprofessional and personal commitment to ethical standards and integrity which goesabove and beyond simple compliance with applicable ethical rules and policies.2. Program development. Promotes ethical standards and conduct by developingprograms that emphasize the importance of acting in an ethical manner in all areas ofUSAID work.20*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

3. Prevention of unethical conduct. Takes affirmative steps to prevent others fromengaging in unethical conduct.4. Teaching. Shares knowledge and wisdom about ethical standards and integrity byteaching others with less experience or training how to act in an ethical manner.5. Initiative and leadership. Takes risks, breaks molds, and blazes trails in followingand promoting ethical standards and conduct.21*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

FOREIGN SERVICE NATIONAL (FSN) OF THE YEARPurposeThis award recognizes outstanding performance by FSN employees. Two FSNemployees, one professional (FSN-10 and above) and one administrative (FSN-09 andbelow), from each regional area: the Bureau for Africa (AFR), the Bureau for LatinAmerica and the Caribbean (LAC), the Bureau for Europe and Eurasia (E&E), theBureau for Asia (A), the Bureau for the Middle East (ME) and the Office of Afghanistanand Pakistan Affairs (OAPA). Up to 12 awards may be granted on an annual basis bythe geographic Bureaus. In addition, one FSN employee may be nominated from anIndependent Office.EligibilityFSN local employees in a direct-hire position or on a Personal Services Contract at anoverseas post are eligible to compete for this award.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $5000 cash award to the top in the Professional and Administrative series; $2500each to the runner ups.*3. Presentation of certificate at the annual awards ceremony in Washington subject toavailability of funds.Other InformationThe following factors will be considered in selecting award recipients. Outstandingachievement in any one of these areas, or a combination of them, may justify selection.1. Contributes significant supporting the understanding and acceptance of Americanforeign policy by foreign governments or people.2. Outstanding examples of liaison with host country officials and others that facilitatesthe work of American offices or the goals of the Mission.22*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

3. Extraordinary devotion to duty under adverse conditions.4. Performs assigned duties in a manner that is clearly instrumental in the achievementof major Mission goals and objectives. In order to ensure that fairness and equityamong the nominees is considered against this factor, nominations must be for dutiesthat are performed over a five year period.5. Shows special effectiveness in using national differences to smoothly introduceAmerican staff members into professional, cultural, or personal relationships with HostCountry Nationals. This includes contributing to effective representation and personnelmorale.6. Sustains performance of the most important functions of the individual’s position in amanner that substantially exceeds normal job requirements. Additionally, when viewingthe individual’s performance, excellence is considered characteristic of the individual.7. Accomplishes assigned responsibilities in an exemplary manner, and establishes arecord of achievement.23*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

GEORGE C. MARSHALL AWARDPurposeThe George C. Marshall Award recognizes one GS employee who has makessignificant contributions over a sustained period of time to the development, mission, orfunctional operations of the Agency.EligibilityAll active duty direct-hire career GS employees with a minimum of five years of servicewith USAID are eligible. Retirees, re-employed annuitants, Schedule C, AD and othernon-career appointees are excluded.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award.*3. Presentation of certificate at the annual awards ceremony.Other InformationNominees are judged on the basis of significant contributions, over a sustained periodof time, to the development, mission, or functional operations of the Agency.Contributions must be job related, described in detail, and supported with examples thatdocument:1. Distinguishing achievements or contributions of exceptional benefit that further themission of the Agency.2. Significantly improves the Agency’s operations process.24*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

THE GLOBAL DEVELOPMENT ALLIANCE EXCELLENCE AWARDPurposeThis award recognizes an exemplary alliance and its partners, embodying the GlobalDevelopment Alliance (GDA) approach and criteria of: (a) leveraged funding; (b)innovative approaches; and (c) enhanced development impact. The GDA is USAID’snew business model, which recognizes the importance of meeting developmentchallenges through active collaboration with both traditional and non-traditionaldevelopment actors. GDA emphasizes the common goals and objectives ofdevelopment partnerships, focused leveraging of available resources among partners,shared risks and shared rewards. The vehicle for this approach is the “public-privatealliance,” a formal arrangement between USAID and one or more parties created todefine and address a development challenge through collaboration.EligibilityUSAID Bureau/Independent Office or Mission individuals or groups and USAID alliancepartners including Non-Governmental Organizations (NGOs), foundations, corporations,or any variety of private sector partners.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award.*3. Presentation of the certificate to an individual recipient or one member on behalf of agroup at the annual awards ceremony.Other InformationAlliances are judged on their ability to demonstrate some or all of the followingaccomplishments or achievements during the development/management of a publicprivatealliance(s):1. Contributes to a significant development impact.2. Entrepreneurial spirit demonstrated during all phases of activity.25*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

3. Manages and resolves institutional obstacles encountered during thealliance-building process.4. Cultivates and manages relationships with partners.5. Commits to the GDA concept and sets an example for others.26*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

THE GLOBAL DEVELOPMENT ALLIANCE LEADER’S AWARDPurposeThis award recognizes an individual USAID employee or group for leadership in thedevelopment and/or management of a public-private alliance(s). The award is to begiven for extraordinary accomplishment in all phases of activity leading to theformalization and implementation of a public-private alliance(s).EligibilityAgency GS, FS, and FSN employees.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate(s) signed by the Administrator.2. $1,000 cash award (individual) or divided among eligible group members.*3. Presentation of certificate to an individual recipient or one member on behalf of agroup at the annual awards ceremony.[Note: Group/unit awards receive one framed certificate for presentation at the annualawards ceremony. Group members will each receive a personal (unframed) certificatein an awards cover.]Other InformationCriteria for selecting a recipient are based on the candidate(s) ability to demonstratesome or all of the following accomplishments or achievements during thedevelopment/management of a public-private alliance(s):1. Contributes to a significant development impact.2. Entrepreneurial spirit during all phases of activity.3. Manages and resolves institutional obstacles encountered during the alliancebuildingprocess.27*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

4. Cultivates and manages relationships with partners.5. Commits to the GDA concept and sets an example for others.28*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

15. GRANVILLE-RAHAMA STAFF CARE AWARDPurposeThe Agency recognizes one American USAID employee and one non-American USAIDemployee (or group) regardless of hiring type, who makes significant staff carecontributions during the course of their work.These contributions are above and beyond the call of duty and outside the employee’sregular work objectives or position description.These contributions take place over a sustained period of time and relate to staff careendeavors that led to visible morale improvements in an Agency Bureau/IndependentOffice or Mission, or in the Agency as a whole.EligibilityAll GS, FS, USPSC, TCN, FSN employees (both direct hires and Personal ServicesContractors), Institutional Contractor, SES, and SFS employees.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate(s) signed by the Administrator.2. $1,000 (individual) to be applied as cash or a gift. Cash to be divided among eligiblegroup members. Cash or gift may be provided for all hiring types other than USPSCsand TCPSCs and Institutional Contractors, who may only receive a certificate. *1. Presentation of certificate to an individual recipient or one member on behalf of agroup at the annual awards ceremony.[Note: Group/unit awards receive one framed certificate for presentation at the annualawards ceremony. Group members will each receive a personal (unframed) certificatein an awards cover.]29*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

Other InformationNominees will be judged on the basis of significant contributions or initiatives, over asustained period of time. These contributions are made to staff care and the well-beingof Agency personnel.Contributions must be made above and beyond the employee’s current work objectives,be related to Agency work and staff, described in detail, and supported with examplesthat document:1. Distinguishing achievements or contributions of exceptional benefit that further themission of the Agency, while maintaining the staff care and well-being of its personnel;and2. Significantly improves Agency staff care.30*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

JOHN L. WITHERS MEMORIAL AWARDPurposeThis award recognizes an individual’s extraordinary act of professional and personalcommitment to the promotion universal human rights by reducing human suffering andsaving lives.EligibilityThe award is open to all USAID and U.S. Department of State employees, permanentCS and FS; as well as, FSN direct hires and PSCs, FSLs and IPA, regardless of payplan or rank.Nomination RequirementContinuation pages must not exceed three type-written pages.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.6. External Awards Panel.Recognition1. Framed certificate.2. $10,000 cash award (individual) or divided among recipients. *3. Presentation of certificate at an annual awards ceremony.Other InformationThis award is presented to an individual who either, through sustained effort and/or aspecial act, promotes human rights through actions which include, but are not limited to,the following:An unwavering professional or personal commitment to universal human rights,even when faced with easier or more career enhancing choices;A pursuit of policies and objectives related to the protection of minorities;31*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

An individual act of courage or extraordinary effort in difficult, demanding,dangerous, or hardship situations;Integrity, intellectual and moral courage, and commitment; andTakes risks, breaks molds, and blazes trails in following and promoting ethicalstandards and conduct.Additional criteria are considered, including:Leadership characterizing foresight, decisiveness, persistence andpersuasiveness;Optimism and determination while pursuing goals despite obstacles andsetbacks; andTakes courageous action, and risking personal safety.External Awards PanelAdministrator-approved nomination(s) must be reviewed by an external awards panelfor a final decision. The panel is chaired by the Counselor to the Agency.Panel members include: three USAID Senior Officials selected by the Counselor, U.S.Ambassador John L. Withers (son), the Director of the U.S. Holocaust MemorialMuseum, and the President of Africare.HR/ELR is responsible for convening the external panel review in coordination with theCounselor to the Agency.32*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

LAURA W. BUSH AWARD FOR EXCELLENCE IN THEADVANCEMENT OF GLOBAL WOMEN’S EQUALITYPurposeThis award recognizes an individual’s outstanding performance in the area of women’sequality and empowerment.EligibilityAll FS, CS and FSNs in a direct-hire position or a Personal Service Contract.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition2.Framed certificate signed by the Administrator.3.$1000 cash award.*4.Attendance at the awards ceremony in Washington is subject to the availability offunds.Other InformationThe following factors are considered in selecting award recipients.Outstanding achievement in any one of these areas, or a combination ofthem, may justify selection.1. Significantly contributes to the support, understanding, and acceptance of women’sequality and empowerment by foreign governments or people.2. Outstanding examples of liaison with host country officials and others that facilitatethe work of American offices or the goals of the U.S. foreign policy relating to women’sequality and empowerment.33*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

LENGTH OF SERVICE AWARD (LOS)PurposeThis award recognizes creditable service with the U.S. Government upon completing10, 20, 25, 30, 35, 40, and 50 years of service. All periods of service, whether civilian ormilitary, which are creditable for leave and retirement purposes are used in computingservice for this award. LOS certificates for intervening years will not be processed.EligibilityDirect-hire employees only.Administrative ResponsibilitiesHR/ELR prepares all LOS certificates. Pins are no longer purchased or supplied byHR.Employees who reach 35, 40, 45 or 50 years of service and are assigned to USAID/Ware invited to attend an Administrator’s Senior Staff Meeting, where they are presentedtheir LOS certificate by the Administrator or designee.Employees who reach 10, 20, 25, or 30 years of service and are assigned to USAID/Ware invited, along with their Bureau/Independent Office Senior Staff, to attend LOSCeremonies where the employee is presented their LOS certificate by the Director ofHuman Resources or designee.Other InformationSee State 3 FAM 4840 for a full description of the LOS program for Foreign ServiceNationals.34*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

MARY A. REYNOLDS MEMORIAL AWARD FOR INNOVATION INACQUISITION OR ASSISTANCEPurposeThis award recognizes an individual or group demonstrating the highest degree ofinnovation with the greatest Agency impact. Innovations can deal with any aspect ofacquisition or assistance, (i.e. changes in policy spearheaded by an individual ororganization); changes in procedures; new or creative use of an Information Technologytool.EligibilityAll FS, CS and FSNs (direct-hire or a Personal Service Contract), PSCs, Fellows andRSSAs, PASAs, Fellows and TAACS.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate(s) signed by the Administrator.2. $1,000 cash award.*3. Presentation of the certificate during the annual awards ceremony.[Note: Group/unit awards receive one framed certificate for presentation at the annualawards ceremony. Group members will each receive a personal (unframed) certificatein an awards cover.[Other InformationThis award is designed to recognize unique, cross-cutting, high-impact innovations inacquisitions or assistance. This award makes reform more visible, accelerates the paceof reform, and expands involvement.Nominations should address how the innovation made acquisition or assistance: (1)faster; (2) easier, and (3) better for USAID staff and/or partner staff.All nominations are reviewed so that the innovation furthers the development goals ofthe Agency, without sacrificing any necessary accountability.35*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

MICHAEL H.B. ADLER AWARDPurposeThis award recognizes one junior or mid-level career Foreign Service member whoseperformance demonstrates excellence and potential for continued growth anddevelopment.EligibilityEligibility is limited to employees FS-3, FS-4, FS-5 and FS-6 in the field of administrativemanagement (general services, supply management, personnel, contracts, andexecutive officer).Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award *3. Presentation of the certificate during the annual awards ceremony.Other InformationNominations are judged based on the design, development, and/or implementation ofactivities that significantly improve administrative management, procedures, andpractices.The following factors are considered: increasing productivity; rendering moreexpeditious and timely service; and/or reducing costs and improving efficiency for anoperating program or support function, including identification and/or elimination of nonessentialactivities, improvement of existing procedures, use of labor-saving equipmentand methods, and reduction of procurement costs.36*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

MICHAEL K. WHITE MEMORIAL AWARDPurposeThis award, which is privately endowed, recognizes one employee whose creativity,courage, and persistence results in improving the lives of women and children.EligibilityAll GS, FS, FSN employees (both direct hires and Personal Services Contractors); andIPAs appointed to USAID’s roles who are working directly on Agency programs oractivities that impacts the quality of life for women and/or children.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award *3. Presentation of the certificate during the annual awards ceremony.Other InformationNominations are judged on how fully a candidate meets the following criteria:1. Uses innovative programming, cutting-edge research, or development or moreappropriate technologies to design or implement programs that have a significantimpact on the health or welfare of women and children.2. Establishes a consensus or reconciliation of differences between individuals andorganizations with competing interests.3. Demonstrates extraordinary imagination, cultural sensitivity, compassion, and/oroutstanding professional skills to achieve results.37*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

MINORITY SERVING INSTITUTIONS (MSI) “EXTRA MILE” AWARDPurposeThe Minority Serving Institutions Award recognizes one individual or group that makesexceptional contributions to increase the participation of MSIs in USAID’s programs andactivities that are far beyond normal duties and responsibilities.EligibilityAll GS, FS, FSN (both direct hires and Personal Services Contractors), SES, SFS, andIPAs appointed to USAID’s roles.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition (Individual or Group)1. Framed certificate(s) signed by the Administrator.2. $1,000 cash award (individual) or divided among eligible group members.*3. Presentation of a certificate at the annual awards ceremony (individual) or to onemember on behalf of a group at the annual awards ceremony.[Note: Group/unit awards receive one framed certificate for presentation at the annualawards ceremony. Group members will each receive a personal (unframed) certificatein an awards cover.]Other InformationNominations are judged on the extent to which they meet the following criteria:1. Initiative. Individual or group takes demonstrable positive steps to increase MSIparticipation in the Mission, or Bureau/Independent Office.2. Innovation. Individual or group recommends policies, procedures, or programs thatare adopted by the Mission, or Bureau/Independent Office and that results in increasedMSI participation.3. Sustainability. Individual’s or group’s contributions to increasing MSI participation,that are documented over several years and are such that recognition is warranted.38*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

4. Magnitude. Individual’s or group’s contributions to increase MSI participation thatresults in either substantial increases in dollar amounts awarded to MSIs by the Agencyand/or by the group or increases the number of MSIs being utilized.5. Diversity. Individual’s or group’s contributions to increase MSI participation, thatresults in increasing the diversity of U.S. institutions of higher education in the U.S.39*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

MOLLY KUX AWARDPurposeThis award recognizes one employee who makes exceptional and outstandingcontributions to the recognition and promotion of environmentally sound developmentwithin the Agency’s development assistance programs.EligibilityGS, FS, FSN employees (direct hires and Personal Services Contractors), and IPAsappointed to USAID’s roles.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award.*3. Presentation of certificate at the annual awards ceremony.Other InformationNominations are judged on how fully a candidate meets the following criteria:1. Develops and implements new effective, sustainable, and environmentally soundapproaches to development. Pursues win-win, results-oriented approaches whereenvironmental soundness and economic development are both advanced, rather thansacrificing one for the other.2. Takes risks, breaks molds, and blazes trails in advancing environmental integrationinto USAID programs.3. Shows commitment, dedication, and perseverance. Displays unwaveringprofessional and personal commitment to fundamental environmental values,, evenwhen other less environmentally sound alternatives are easier to pursue, or more careerenhancing.40*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

OFFICE OF INSPECTOR GENERAL ACHIEVEMENT AWARDPurposeThe Office of Inspector General Achievement Award recognizes one employee forleadership and outstanding commitment to the Agency’s accountability for programsand operations.EligibilityAll GS, FS, FSN employees (both direct hires and Personal Services Contractors), SESand SFS employees. OIG employees are excluded.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. Office of Inspector General.5. Special Awards Committee (SAC).6. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 funded and processed by the OIG.*3. Presentation of certificate at the annual awards ceremony.Other InformationNominations are judged on the extent to which they meet outstanding commitment andleadership to the Agency that produces exceptional results in:1. Incorporating accountability into the management of Agency programs andoperations.2. Supporting USAID’s efforts to meet legislative requirements consistent with theGovernment Performance and Results Act, the Chief Financial Officers Act, andother such legislation or executive orders.3. Developing improved management information and/or financial reporting systems.41*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

ON-THE-SPOT (OTS) AWARDPurposeThis is a cash award that recognizes a special non-recurring, outstanding effort on aparticular assignment.Individuals or groups may receive an OTS award. The term “group” is intended toconnote a work unit, task force, team, working group, or other collective activity.EligibilityGS and FS employees are eligible for OTS awards. Cooperating Country Nationals(CCNs) and TCNs, both direct hire and Personal Services Contractors, who are paid inaccordance with the local compensation plan, regardless of funding source, are eligibleunder a separate OTS program with Mission funding. SES, SFS, Schedule C and ADemployees are not eligible. Program-funded USPSCs are eligible to receive OTSawards; however, the award is funded out of their contract.Nomination ProcedureUse form AID 456-1 found on USAID’s intranet under Agency Forms. Incompletenominations, or those that do not come from AMS offices, will be returned by HR to thenominator by e-mail with a copy to the AMS Office. HR longer accepts hard copies.Scan and send completed OTS forms to ohrelrawards@usaid.govThe nominating official, who is usually the immediate Supervisor, completes AID Form456-1 for an On-the-Spot Award, which is available on USAID’s intranet under AgencyForms. Recommendations for OTS awards may originate from other individualsbesides the immediate Supervisor, including peers and customers. However, in suchcases, nominations made by individuals in other organizations must be coordinated andcleared with the employee’s immediate Supervisor. Unless otherwise negotiated, theOTS award will be charged to the “nominating office'’ designated funding for OTSawards.The nominating official ensures the appropriateness of the justification, obtains thenecessary clearances, and forwards the nomination to the AdministrativeOfficer/Executive Officer for appropriate processing.The Administrative Management Staff/Executive Office notifies the nominating officialthat the award is approved and that the employee can receive the award. HR will thenprocess the award and make sure that prompt payment of the cash component occurs.In most cases, the award is included in the employee’s paycheck within two pay periodsof the effective date.42*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

Approval StepsOTS awards must be approved at a management level higher than that of the individualwho recommends the reward. OTS awards may be recommended at any level, butmust be approved at no lower than the Division Chief level. The approving official isresponsible for compliance with laws, regulations, and USAID policy directives andrequired procedures.The approving official assures the appropriateness of the justification and then forwardsthe nomination to his or her AMS (Washington) or Executive Officer (overseas).Executive Officers must forward nominations to their Bureau/Independent Office AMSfor verification of funding. AMS’s scan and send completed forms (with signatures)directly to e-mail box: ohrnmr@usaid.gov for HR to process.All OTS nominations must be processed by the Bureau/Independent Office AMSAwards Coordinator.RecognitionOTS awards may be paid out in any amount between $100 and $500.*Bureaus/Independent Offices may set cash award limitations within the establisheddollar range. An employee may receive one or more OTS awards, not to exceed a totalof $500 per annum, from his or her employing Bureau/Independent Office in any fiscalyear. An employee is eligible to receive additional OTS awards up to $500 from USAIDorganizations outside the employee’s employing Bureau/Independent Office. This capmay be readjusted in any fiscal year based on funding considerations.For U.S. direct-hire employees, funding for these awards is covered centrally from theUSDH salary budget. These awards are subject to available funding each fiscal year. Iffunding is available, HR will announce the OTS program by General Notice after theAgency has received its appropriation. Funding for the OTS Awards Program isdetermined by the Bureau for Management, Management Policy, Budget andPerformance, Budget Division (M/MPBP/BUD) each fiscal year forBureaus/Independent Offices based on each organization’s direct-hire, on-board, endof-yearceiling.For FSN employees, these awards are funded by the Mission’s budget. Missions mayestablish their own cash award limitations. These awards must be paid in theequivalent local currency at the exchange rate in effect at the time of presentation,unless the post local compensation plan authorizes payment in U.S. dollar currency.Additional Information43*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

OTS awards are designed to provide immediate recognition for a job well done.Therefore, every effort should be made to request and approve the award immediatelyafter the conclusion of the effort being recognized.The determination of which specific efforts qualify for an OTS award is left to thediscretion of the individual manager. Generally, performance or service that exemplifies“taking the extra step” in accomplishing assigned responsibilities or performing workover and above official responsibilities is deserving of this award.44*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

OUTSTANDING CAREER ACHIEVEMENT AWARDPurposeThis award recognizes outstanding service performed throughout a FederalGovernment career. It is presented only upon departure from the Agency.EligibilityGS, FS, FSN (both direct hires and Personal Services Contractors), SES, and SFSemployees are eligible.Award InformationThe Outstanding Career Achievement Award and the Administrator’s DistinguishedCareer Service Award are presented at any time during the year, only when anemployee departs from the Agency. These two awards require an extensive review bythe Agency’s Special Awards Committee (SAC) and approval of the Administrator.Once approved, award certificates are created and framed by outside vendors.To complete a comprehensive career award, nominators must request access to theemployee’s evaluation file from HR/ELR. This award category requires a minimumof 30 days to process.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. Presentation of certificate at the annual awards ceremony.Other InformationNominations are judged based on the candidate’s ability to demonstrate one or more ofthe following accomplishments or achievements:1. Performs in a consistently outstanding manner during his or her career in theFederal Government.45*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

2. Displays leadership and excellent professional skills.3. Administers one or more programs or activities that results in the successfulaccomplishment of Agency objectives.46*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

OUTSTANDING SUPPORT STAFF AWARDPurposeThis award recognizes GS and FS employees who occupy secretarial, clerical, andassistant positions and demonstrate outstanding performance, dedication, flexibility, andprofessional skill.EligibilityAll GS and FS employees in secretarial, clerical, and assistant positions. Up to twoawards may be granted annually.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award.*3. Presentation of certificate at the annual awards ceremony.Other InformationNominees are judged on the extent to which they meet one or more of the followingcriteria:1. An exceptionally high degree of initiative in attaining professional skills and usessuch skills to the maximum extent in support of work activities of the individual’sassigned office.2. Rare initiative or skill in developing new or improved work methods and proceduresthat result in increased efficiency and effectiveness of the individual’s assigned office.3. Rare dedication to duty, especially under conditions of hazardous and arduousservice.47*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

SCIENCE AND TECHNOLOGY AWARDPurposeThe Science and Technology Award recognizes one employee whose contributionsadvance science and technology in development.EligibilityGS, FS, FSN employees (including direct hires and Personal Services Contractors), andIPAs appointed to USAID’s roles.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award.*3. Presentation of certificate at the annual awards ceremony.Other InformationNominees are judged based on how their contributions advance science and technologyin foreign development. Some examples of such contributions are presented below.1. A highly significant, innovative science and technology activity, in a specific sector,that an individual or group conceptualizes, designs, or manages.2. A major technological breakthrough effort, activity, or program that an individual orgroup manages, or a research effort that an individual or group monitors, whichproduces results of broad significance to development.3. A significant sectoral or sub-sectoral study that an individual or group conducts, or astudy that an individual or group commissions which suggests new policies or overturnslong-standing approaches to policy in the sector.48*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

SPECIAL ACT AWARDThis award recognizes superior accomplishments for a one-time special act or serviceand for beneficial suggestions. Award recognition is $501 -$2000.*1. Achievement or ServiceThis award recognizes a one-time contribution that is beyond or outside typical jobresponsibilities, as covered by the employee’s job description, and/or as set forth in theemployee’s annual evaluation plan and performance standards. For example, aparticular task or assignment that involves overcoming unusual difficulties orperformance of assigned duties with special effort. Other recognized contributionsinclude innovations that result in significant economies, or other highly desirablebenefits, that make important contributions to science or research, or the exemplary orcourageous handling of an emergency situation relating to official employment.2. SuggestionsSuggestions falling within the scope of the USAID Awards Program include those thatsave workforce hours, materials, supplies, equipment, money, and ideas, therebyimproving services to the public. Individual employees or a group may submitsuggestion proposals for consideration. To be eligible for consideration for an award, asuggestion must be outside the employee’s assigned job responsibilities and adopted inwhole or in part. If the suggestion is within job responsibilities, its benefits must be sosuperior that it warrants special recognition.Ideas relating to employee benefits or services to employees such as workingconditions, maintenance of buildings and facilities, routine safety practices orcompliance with existing rules are ineligible for consideration and are to be handledthrough regular administrative channels.Employee suggestions must have tangible dollar benefits of at least $250, or intangiblebenefits of comparable value, or a combination of both to qualify for a cash award.There are instances where an employee’s idea is placed in effect without beingsubmitted as a suggestion. If a suggestion is implemented before it is formallysubmitted, a statement by the implementing offices must accompany the suggestionverifying benefits resulting from the employee’s suggestion.HR refers suggestion proposals for evaluation to the appropriate management officialwho has responsibility for the function or operation to which the suggestion pertains. Ifthe suggestion cannot be evaluated within 90 days, the evaluating official informs theemployee(s) as to when the evaluation will be completed.49*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

Each suggestion proposal must be documented with factual information to make surethe evaluation is meaningful. If the suggestion is not recommended for adoption, theevaluation must state specific reasons why implementation is not feasible.There is no appeal of the decision to decline a suggestion; however, if the employeeprovides new or additional information, the employee may request a reevaluation of thesuggestion.Suggestions are retained for two years from the date of the action. If during this period,the idea is adopted and proof of present use or definite future use is submitted, the caseis then reopened for award consideration.If the suggestion is recommended for adoption, the evaluation report includes theestimated monetary savings and other benefits that will be realized after implementingthe suggestion. For purposes of award payment, a suggestion is considered adoptedwhen it is implemented or when a firm commitment is made by the appropriatemanagement official.In estimating benefits, the cost of implementation of the suggestion is deducted fromestimated savings or benefits.EligibilityGS, FS, FSN (direct hires and PSCs), SES, and SFS. For FSNs, these awards arenormally administered locally.Nomination ProceduresFor cash recommendations ranging from $501 up to $2,000.*Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. Office of HR.RecognitionCash awards are not to exceed $2,000, and payments are subject to fund availability.An award to a group for a suggestion is divided among the group, with payment made inequal shares to each individual. The acceptance of a cash award for a suggestionconstitutes an agreement that its use by the Government will not form the basis of afurther claim of any nature against the Government by the employee or the employee’sheirs.50*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

The amount is based on a percent of tangible or intangible benefits in proportion to thebenefits realized by the Government. Tangible benefits are objectively measured. Forexample, a savings of 15 minutes in a particular operation or the elimination of 10,000pieces of paper is converted into dollars to obtain the estimated tangible benefits.51*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

SUPERIOR ACCOMPLISHMENT AWARDThis award recognizes superior accomplishments for a one-time special act or serviceand for beneficial suggestions. Award recognition is $2,500 to $25,000.*1. Achievement or ServiceThis award recognizes a one-time contribution that goes beyond typical jobresponsibilities, as covered by the employee’s job description and/or as set forth in theemployee’s annual evaluation plan and performance standards. For example, aparticular task or assignment which involves overcoming unusual difficulties,performance of assigned duties with special effort, or innovations that result insignificant economies. This includes any other highly desirable benefits that madeimportant contributions to science or research. Exemplary or courageous handling ofan emergency situation relating to official employment is another qualifying contribution.2. SuggestionsSuggestions falling within the scope of the USAID Awards Program include those thatsave workforce hours, materials, supplies, equipment, money, and ideas which improveservices to the public. Individual employees or a group may submit suggestionproposals for consideration. To be eligible for consideration for an award, a suggestionmust be outside the employee’s assigned job responsibilities and adopted in whole or inpart. If the suggestion is within job responsibilities, its benefits must be so superior thatit warrants special recognition.Ideas relating to employee benefits or services to employees such as workingconditions, maintenance of buildings and facilities, routine safety practices orcompliance with existing rules, are not eligible for consideration as suggestions and arehandled through normal administrative channels.Employee suggestions must have tangible dollar benefits of at least $250 or intangiblebenefits of comparable value, or a combination of both to qualify for a cash award.There are instances where an employee’s idea is placed in effect without beingsubmitted as a suggestion. If a suggestion is implemented before it is formallysubmitted, a statement by the implementing offices must accompany the suggestionverifying benefits resulting from the employee’s suggestion.HR will refer suggestion proposals for evaluation to the appropriate management officialwho has the responsibility for the function or operation to which the suggestion pertains.If the suggestion cannot be evaluated within 90 days, the evaluating official informs theemployee(s) as to when the evaluation will be completed.52*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

Each suggestion proposal processed must be documented with factual information tomake sure the evaluation is meaningful. If the suggestion is not recommended foradoption, the evaluation must state specific reasons why implementation is not feasible.There is no appeal of the decision to decline a suggestion; however, if the employeeprovides new or additional information, the employee may request a reevaluation of thesuggestion.Suggestions are retained for two years from the date of the action. If during this period,the idea is adopted and proof of present use or definite future use is submitted, the caseis then reopened for award consideration.If the suggestion is recommended for adoption, the evaluation report includes theestimated monetary savings and other benefits that is realized after implementing thesuggestion. For purposes of award payment, a suggestion is considered adopted whenit is implemented or when a firm commitment is made by the appropriate managementofficial.In estimating benefits, the cost of implementation of the suggestion is deducted fromestimated savings or benefits.EligibilityGS, FS, FSN (direct hires and PSCs), SES, and SFS. For FSNs, these awards arenormally administered locally.Nomination ProceduresFor cash recommendations ranging from $2,500 up to $25,000.*Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.The Director, U.S. Office of Personnel Management (OPM), has authority to approverecommendations made by the Administrator for awards in excess of $10,000 up to andincluding $25,000.* When a proposed award would grant more than $25,000 to anindividual employee, OPM must review the recommendation and submit it to thePresident for final approval.53*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

Recognition*An award to a group for a suggestion is divided among the group, with payment made inequal shares to individuals. The acceptance of a cash award for a suggestionconstitutes an agreement that its use by the Government must not form the basis of afurther claim of any nature against the Government, by the employee, or the employee’sheirs.The amount is based on a percent of tangible or intangible benefits in proportion to thebenefits realized by the Government. Tangible benefits are objectively measured. Forexample, a savings of 15 minutes in a particular operation or the elimination of 10,000pieces of paper is then converted into dollars to arrive at the estimated tangible benefits.The amount of a cash award will normally be based on the estimated tangible benefitsfor the first full year of operation, in accordance with the following scale:BenefitUp to $10,000Award10 percent of the benefits.$10,001 to $100,000 $1,000 for the first $10,000 in benefits, plus 3 percent ofbenefits over $10,000.$100,001 or more $3,700 for the first $100,000 in benefits plus 0.5 percent ofbenefits over $100,000.A cash award may also be made when an employee contribution does not lend itself toappraisal on the basis of tangible benefits. The amount of such a cash award isdetermined on the basis of its value to the Agency's operations and importance to theprogram affected. Scale of Recommended Award Amounts Based on IntangibleBenefits applies to cash awards for suggestions based on intangible benefits and canbe found in ADS 491mab.54*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

31. TIME-OFF AWARDPurposeThe Time-Off Award may be used to encourage and reward superior accomplishmentsthat contribute to the quality, efficiency, or economy of USAID operations. Time off fromduty is granted without loss of pay or charge to leave.Individuals or groups may receive a Time-Off Award. The term “group” is intended toconnote a work unit, task force, team, working group, or other collective activity. Time-Off Awards are especially appropriate for certain employees, (those employees whohave recently joined the Agency and do not have large leave balances).A Time-Off Award is granted to recognize a superior achievement and is not intended tobe a substitute for compensatory time off.EligibilityGS and FS, CCN and TCN direct hires are eligible. SES and SFS employees areexcluded.CCN and TCN Personal Services Contractors may be granted time off in accordancewith USAID Acquisition Regulation (AIDAR), Appendix J. For FSNs, these awards areapproved and administered locally. Missions may supplement these procedures, asappropriate.USPSCs may be granted time off in accordance with AIDAR, Appendix D. Approvalrequirements and conditions are the same as for direct-hire employees. Follow normalprocedures under the contract to schedule the time off.Nomination ProceduresThe nominating official, who is typically the immediate Supervisor, prepares Form AID400-11, Time-off Award Form, which is available on the USAID intranet under AgencyForms. However, recommendations for Time-Off Awards may originate from individualsother than the employee’s immediate Supervisor, which includes co-workers andcustomers. These nominations must be coordinated with the employee’s immediateSupervisor and approved by management in the intended recipient’sBureau/Independent Office/Mission.Each Time-Off Award must be documented in writing with an appropriate justificationsupporting the award. Upon completion, the form is sent to the nominee’s immediateSupervisor or the next line Supervisor for approval. If approved, the form is signed bythe Approving Official and the form is submitted to the AMS office.55*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

The AMS Office reviews the form for completion; inserts the last four digits of theemployee’s Social Security Number (SSN) and then signs. All AMS-approved formsmust be submitted electronically to OHRERLAWARDS@usaid.gov. Forms that bypassAMS will not be accepted by HR/ELR. HR/ELR will return these nominations to thenominator with a copy to the AMS office.Approval Proceduresa. Bureaus/Independent Offices/Missions may institute internal procedures foradministering the Time-Off Award in their organizations within the generalparameters discussed in this section.b. First line Supervisors may approve awards of up to one workday (eight or ninehours) without further review. Division Chiefs or other second level Supervisors mayapprove awards of up to three workdays.RecognitionA full-time employee may be granted up to three workdays of time off in a leave year.Depending upon the contribution being recognized, a single Time-Off Award may begiven consisting of three workdays, or separate awards may be granted in smallerincrements. The minimum Time-Off Award is half of a workday (normally four hours).For part-time employees, the amount of time off is proportional based on the number ofhours in their work schedule. For example, an employee with a part-time work scheduleof 20 hours may be granted one and a half workdays of time off in a leave year.In determining the amount of time-off hours to grant, the nominating official shouldconsider the benefits realized to the Agency from the contribution. The following areexamples of employee contributions that could merit a Time-Off Award:Making a high-quality contribution involving a difficult or important assignment;Ensuring that the office’s mission is accomplished during a difficult period bysuccessfully completing additional work, while maintaining the employee’s ownworkload; andShowing initiative and creativity by suggesting or making improvements to aproduct, activity, program, or service.c. The following scale is provided for use in determining how much time off to grant fora particular contributionA contribution that is of sufficient value to meritrecognition. A beneficial change or modification topolicies/procedures. A contribution that benefitsimmediate unit or staff.1 - 9 hours (1 day)56*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

An important contribution to the value of an activity,program, or service. A significant change topolicies/procedures. A contribution that benefitsseveral units or an entire Bureau/IndependentOffice/Mission.A highly significant contribution to the value of anactivity, program, or service. A complete revision ofpolicy directives/required procedures withconsiderable impact. A contribution that benefits anentire Bureau/Independent Office/Mission or is of across-cutting nature, impacting several organizationswithin the Agency.10 - 18 hours (2days)19 - 27 hours (3days)Scheduling Time Offa. The immediate Supervisor is the Approving Official in the actual scheduling of thetime off. To reinforce the connection between the accomplishment being recognizedand the Time-Off Award, the employee and immediate Supervisor are to schedule thedate(s) of the time off as soon as possible after the approval of the award. Theemployee and Supervisor are advised to schedule the time off, taking into account theemployee’s annual leave balance, so as not to adversely affect an employee who hasannual leave subject to forfeiture at the end of the leave year.b. The effective date of the award is the date the approving authority signs and datesthe Time-Off Award Form (AID Form 400-11). The recipient may use the time off atany time within 12 months after the effective date of the award. In cases where the timeoff is not used within twelve months after the date of approval, the time off is forfeited.Although time-off awards do not involve additional cash disbursement by the Agency,they have a cost to the organization in terms of productivity lost. In granting time off,Supervisors are advised to consider how the employee’s absence from duty will impactthe organization’s ability to carry out its functions.c. In scheduling the time off, the employee and immediate Supervisor are required tocomplete a Request for Leave in the webTA system. In completing the Leave Request,the employee should select the Leave Type: “Time Off/Incentive Award” and indicatethe dates and number of hours of time off on the calendar provided on the webTALeave Request.d. After the time off has been requested, and the employee's Supervisor hasapproved the Request, webTA will post the hours on the appropriate time card. Pleasenote that the hours should be charged to the Transaction Code “Time off Award Used”and not to “excused absence (administrative leave)”, or "XE", as was the case under theAETA system. Charging the hours to “Time-Off Award Used” will decrement the award57*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

hours balance in webTA and on NFC's records, and eliminate the need to keep recordsof these balances.e. An employee who becomes physically incapacitated while using time off may begranted sick leave for the period of incapacitation. The employee is responsible fornotifying the Supervisor immediately to report the illness during the period of excusedabsence.Limitationsa. Pursuant to 5 CFR 451.104(f), Time-Off awards cannot be converted to cash underany circumstances.b. Employees who are reassigned within the Agency may use any remaining balanceof time-off hours in their new Bureau/Independent Office/Mission of assignment, butmust coordinate the scheduling of any remaining hours with their new Supervisor.c. A Time-Off Award cannot be transferred to an approved leave recipient under theVoluntary Leave Transfer Program (see ADS 482).d. Unlike other forms of pay for time not worked (e.g., annual and sick leave),employees are not entitled to a Time-Off Award. If an employee transfers from oneAgency to another, the gaining Agency is not obligated to "honor" the Time-Off Award.Therefore, any unused Time-Off Awards are non-transferable, unless a specialarrangement is made with the receiving Agency to honor the Time-Off Award granted bythe employee's former Agency. Also, the losing Agency may not convert the time off tocash (5 CFR 451.106(f)) and give that cash to the employee.58*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

32. SAFE DRIVING AWARDPurposeThis award is given annually to full-time drivers for outstanding driving ability basedupon consecutive years of safe driving.EligibilityFull-time driversApproval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Certificate signed by the Administrator.2. Cash award based upon number of years of safe driving.*Additional InformationEmployees who drive one or more years without a preventable accident and whoseperformance is otherwise highly satisfactory are eligible for consideration. (See 3 FAM4854.4.)59*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

33. USAID AWARD FOR HEROISMPurposeThe USAID Award for Heroism recognizes one employee for acts of valor and courageor outstanding performance under unusually difficult or dangerous circumstances.EligibilityAll GS, FS, FSN (direct hires and Personal Services Contractors), SES, SFS, and IPAsappointed to USAID’s roles are eligible.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC).4. USAID Special Awards Committee.5. Administrator.Recognition1. Framed certificate signed by the Administrator.2. $1,000 cash award.*3. Presentation of certificate at the annual awards ceremony.Other InformationNominations will be judged on the extent to which they demonstrate:1. Sustained superior performance while under threat of physical attack,2. An individual act of courage or exceptional effort at the risk of personal safety.60*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

EXCELLENCE IN ADVANCING WOMEN, PEACE AND SECURITYAWARDPurposeThis award recognizes individual employees’ or groups’ exceptional and innovative workto empower women as equal partners in preventing conflict and building peace incountries affected by crisis or conflict, or undergoing a significant political transition – bethis work in support of the U.S National Action Plan or the local country’s activitiesrelated to women, peace, and security.EligibilityGS, FS, FSN (both direct hires and Personal Services Contractors), USPSC, Fellows,RSSA, PASA and TAACS individual or working groups, teams, etc., are eligible.Approval Steps1. Supervisor (unless nominated by the employee’s Supervisor).2. Bureau/Independent Office Heads, Mission Directors.3. Bureau/Independent Office Awards Committee (BAC) (with “1325 SME” input).4. USAID Special Awards Committee.5. Administrator.Recognition1. Award Trophy2. $1,000 cash award (individual) or divided among eligible group members.*Other InformationThe goal of the award is to acknowledge the achievements of individuals or teamsresponsible for exceptional contributions to USAID’s implementation of the NationalAction Plan on Women, Peace, and Security. The award will equally honor efforts toengage men and boys in supporting the action plan’s ideals such as reducing genderbasedviolence. Outstanding achievement in advancing any one of the National ActionPlan’s five pillars, or a combination of them, may justify selection of this award:1. National Integration and Institutionalization: Helping to ensure that women, peace,and security priorities are an integral part of strategy, programs, learning, coordination,or operations in crisis and conflict-affected settings.61*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.

2. Participation in Peace Processes and Decision-making: Promoting andstrengthening women’s rights, effective leadership, and substantive participation inpeace processes and important decision-making institutions.3. Protection from Violence: Protecting women and girls, and men and boys fromharm, exploitation, discrimination, and abuse, including gender-based violence andtrafficking in persons; engaging men and boys as allies in the fight against genderbasedviolence.4. Conflict Prevention: Promoting women’s roles in conflict prevention, conflict andcrisis early warning and response, and disaster risk reduction.5. Access to Relief and Recovery: Ensuring that relief, recovery, and reintegrationefforts respond to the distinct needs and capacities of women and girls.USAID activities in support of the local country’s National Action Plan or local country’sinitiatives in support of the ideals of UN Security Council Resolution 1325.491maa_09181362*OMB Memorandum 13-05 directs the suspension of discretionary monetary awards while sequestrationis in place. Beginning March 8, 2013 USAID will not issue monetary awards until otherwise directed.