General Practice BILLING GUIDE - British Columbia Medical ...

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APPENDIX ii OTHER TOOLS TO SUPPORT FAMILY PRACTICE IN BC The BC Ministry of Health launched the Toolkit in 2004 in response to BC physician requests for an IT solution for efficient organization and retrieval of their chronic care patient information. This web-based patient registry system is free to BC physicians and provides a number of functions to support optimal chronic care management. It is especially useful to practices not equipped with an EMR. Currently there are more than 1000 Toolkit users in BC. The provinces of Saskatchewan and Manitoba and the Yukon Territory have also adopted the Toolkit in their own jurisdictions. Use of the Toolkit allows general practitioners and their MOAs to: • electronically complete patient flow sheets based on the BC Clinical Guidelines (developed through the MSP/BCMA Guidelines and Protocols Advisory Committee) • securely share the flow sheets with members of their practice and other health care providers for better continuity of patient care • automatically generate clinical and administrative reports based on the patient flow sheet data: o personalized patient flow sheets that compile a patient’s chronic care information into a single record that can be printed out and maintained in the patient’s chart o practice profiles that provide numeric and graphic age/sex summaries of the practice’s population of patients with particular chronic diseases recall reports that list the practice’s patients who are due for their next office visit, along with the tests or procedures that are due, according to the clinical guideline recommendations o run charts that graph changes in the practice’s clinical processes and patient health outcomes over a period of time, and allow the physician to compare his/her practice to larger groups (e.g., to all Toolkit users in BC) o patient education reports that give patients valuable information on their particular chronic disease, along with graphs of their progress over time on a number of relevant clinical measures (e.g., A1C levels, blood pressure) o data extremes reports that enable the physician to easily identify patients who fall below the practice average on a number of disease relevant clinical process and health outcome measures o key measures reports indicating patients at risk (not at target) for key combinations of clinical indicators for particular conditions GENERAL PRACTICE BILLING GUIDE E/19
APPENDIX ii OTHER TOOLS TO SUPPORT FAMILY PRACTICE IN BC • export data from your EMR to the Toolkit to allow EMR users to enter data only once in their own system, but still take advantage of Toolkit reports There is a one-time incentive payment of $500 available to all physicians who begin to use the CDM Toolkit for 50 or more CDM patients. This incentive is designed to cover the cost of initial register development: chart reviews, flow sheet creation, and data entry. Copies of the invoice and payment criteria are at the end of this section. CDM Toolkit – Patient Registry Development Incentive – Payment Criteria The general practitioner must: • be licensed in British Columbia • have 50 qualified patients entered into the CDM Toolkit (see below) • have at least three clinical baseline observations entered for each patient • have not received payment of the BCMA CDM Toolkit Incentive In order for a patient to be included in the count of 50, they must meet at least one of the following criteria: • be a new patient entered since November 1, 2004 • have a new flow sheet attached to an existing patient since November 1, 2004, and baseline data entered for observation types on this new flow sheet, in addition to those pre-populated by any existing flow sheets • have observations entered since November 1, 2004, for an existing patient with existing flow sheet(s) for at least three observation types not used before November 1, 2004 Patients meeting more than one of these criteria will be counted once only. F. CLINIPEARLS SOFTWARE SYSTEM The Division of Continuing Professional Development and Knowledge Translation (UBC CPD-KT) has developed a software tool to facilitate the delivery of approved, condensed Clinical Practice Guidelines via PDAs and web interface. To date, modules have been developed for nine chronic diseases and two cancer management manuals. The resulting product complements existing paper and web-based guidelines and provides a new format specifically addressing health practitioners’ point-of-care needs. The Ministry of Health (MoH), BC Guidelines and Protocols Advisory Committee (GPAC), BC Medical Association (BCMA), and BC Cancer Agency (BCCA) are committed to encouraging and facilitating the use of existing clinical practice guidelines and protocols to improve patient care and health outcomes. To aid in E/20 GENERAL PRACTICE BILLING GUIDE
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