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Assessment Handbook 20112012-1213: 4. Conduct of Invigilated Examinations4. Conduct of Invigilated Examinations4.1 The regulations on invigilated examinations may be found in the AcademicRegulations (3.8-3.59).Official examination periods4.34.2 QM’s hours of operation stipulate the institution’s teaching periods, holidays, andexamination periods. These dates are approved by Senate, and may be found online:www.arcs.qmul.ac.uk. Students are required to be available during those periods,and commit to this as part of enrolment when they confirm acceptance of theAcademic Regulations.4.44.3 QMUL’s official examination periods are: the main April-June period, the late summerresit period in August, and the specific MBBS and BDS examination dates (seeAssessment Handbook, Section 1). There is also a one week examination period atthe start of semester two, but this is reserved for single semester programmes; itoccurs during the teaching period of other programmes.4.3Special examination arrangements4.64.4 Students with physical or learning difficulties may apply to sit examinations underspecial arrangements (Academic Regulations, 3.20). Applications shall beconsidered by the Disability and Dyslexia Service, which will agree the arrangementsand notify the student, the school or institute, and Academic Registry or the SMDStudent Office. Applications for special arrangements must be submitted by thespecified date.4.74.5 Special arrangements are intended for students with existing or long-standingcircumstances, and as a result may also apply outside of the examination periods.Emergency and ad hoc requests just before the examination period will beconsidered, but no guarantee can be given that students can be accommodated. Forexample, should a student break their writing arm just before the examinations andrequest an amanuensis (scribe), it may not be possible to grant this. Where this is notpossible, the student should not attempt the examination and instead should Thestudent should then submit an extenuating circumstances claim form; if the SEBaccepts the claim, the student may be so that they may be consideredgranted a forfirst sits at the next available opportunity.4.84.6 Further advice on special examination arrangements and support for students withdisabilities or learning difficulties may be sought from the Disability and DyslexiaService: www.dds.qmul.ac.uk. Guidance on the use of amanuenses is provided inthe Assessment Handbook, Appendix E.Religious holidays4.94.7 Students may inform QM, using a standard form, of any religious holidays that fallduring the official examination periods that will prevent them from attending. Thisform must be submitted by the deadline specified in the Academic Calendar. Effortsshall be made to accommodate these requests so far as is practicable, but thiscannot be guaranteed. This procedure applies only to specific dates in the year, notto normal religious practice.4.104.8 Students are expected to participate in teaching, learning and assessmentactivities during QM’s approved term and semester dates and hours of operation15
Assessment Handbook 20112012-1213: 4. Conduct of Invigilated Examinations(Academic Regulations, 2.59-63). If the occurrence of a religious festival or holidaywill result in absence, students may make formal requests to their Heads of School orInstitute to permit the absence. If students miss any assessments as a result ofapproved absences then a best effort approach should be taken to permit latesubmission, or to rearrange tests or laboratory sessions. Further guidance may besought from the Assistant Academic Registrar (Assessment Governance).4.8Examination timetables4.124.9 Students shall receive personal examination timetables at least three weeksbefore an official examination period is scheduled to begin (Academic Regulations,3.12). These shall be provided electronically through MySIS, and students mustconfirm that they have read the ‘Notes for Examination Candidates’ document beforeaccessing the timetables. Students not in attendance shall receive their timetables bypost. It is the responsibility of students to ensure that address details are correct.4.134.10 Students are responsible for informing themselves of examination dates,times and venues. This includes responsibility for routinely checking for timetableamendments and making enquiries if they think there are any errors or omissions (forexample, incorrect module registration) (Academic Regulations, 3.13).4.144.11 Forgery of an examination timetable is an assessment offence (AcademicRegulations, 3.14).Clashes4.164.12 QM completes a detailed examination scheduling process using data fromindividual records in the SIS; examination clashes are therefore rare. However,where clashes are unavoidable, affected students shall sit both examinations on thesame day and be quarantined during the interim period (Academic Regulations,3.15). Quarantine arrangements are the responsibility of the academic school orinstitute.Invigilation arrangements4.184.13 All examinations are monitored by invigilators. Invigilators are paid membersof staff who are hired for the role and given professional training. Staff and studentsfrom academic schools and institutes may not act as invigilators. The prescribed ratiois one invigilator to 50 students, including one senior invigilator for each venue(Academic Regulations, 3.16). The senior invigilator is ultimately in control of theconduct of the examination. QM’s Chief Invigilator is the Deputy Academic Registrar(Academic Registry).4.194.14 An internal examiner must normally be present for the first 30 minutes of aneach invigilated examination to provide any clarifications needed through the seniorinvigilator. Where no internal examiner is present (including after the first 30minutes), students must log queries on Student Report Forms, which shall beattached to their answer scripts. Senior invigilators shall also note any queries in theirreports. The clarification of examination questions shall be limited to the correction ofmisprints or typographical errors, and shall be announced to all students. In theevent of a query from a student, the internal examiner may provide clarificationthrough the senior invigilator. Clarification of questions is limited to the correction ofmisprints or typographical errors, which should be announced to all students. Underno circumstances should examiners or invigilators seek to elucidate questions. If aninternal examiner is not present in the examination venue, students must log anyqueries on Student Report Forms, which shall be attached to their answer scripts.16
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