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Assessment Handbook 20112012-1213: 4. Conduct of Invigilated ExaminationsSenior invigilator shall also note any queries in their report See also (AcademicRegulations, 3.17-1918).4.204.15 Separate invigilation arrangements may apply for examinations in the Schoolof Medicine and Dentistry.Problems with examinations4.224.16 SEB Chairs and examiners shall be notified of problems with examinationsthrough invigilators’ reports (Academic Regulations, 3.19); more details are providedbelow.Emergency evacuations4.254.17 In the event of an emergency evacuation, the intention is always to resumethe examination. Students shall be kept under examination conditions (silence, andno consultation of unauthorised materials) by the invigilators and Registry staff, andquestion papers and answer scripts shall be locked in the room by the seniorinvigilator. Where disruptions last longer than 15 minutes, or where 25 percent orless of the examination duration remains, examinations shall be abandoned. TheChief Invigilator shall rule on whether examinations should be abandoned orresumed (Academic Regulations, 3.49-3.50).4.264.18 When examinations are abandoned, this shall affect only those studentswhose venue was abandoned. If a cohort is split between two venues and only one isaffected, the scripts of the students in the unaffected room will stand. The SEB mustmake allowance for the fact that not all students in a cohort took the sameexamination in these instances.Suspected examination offences4.284.19 Details of alleged examination offences shall be included in invigilators’reports. These shall be provided to SEBs for information only, as the resultinginvestigations shall be conducted by the Academic Secretariat (ACCCE Unit).4.294.20 Where examiners suspect that offences have been committed but notdetected during the examination, they shall inform their SEB Chair. The SEB Chairshall return the script, with a report, to the Academic Secretariat (ACCCE Unit) forfurther investigation.Invigilator and student reports4.314.21 Senior invigilators shall be instructed to make reports on each examination.These reports shall be sent to the relevant SEB chair as soon as possible after theexamination. The reports note any problems that arose in the conduct of theexamination and with the question paper. Students shall have the opportunity to raiseany concerns through a report to the examiner on a standard form (AcademicRegulations, 3.19), available from the invigilator. Once completed, such forms shallbe included with the relevant student’s answer script.; these forms are included withthe students’ answer scripts.Consideration of reports by Subject Examination Boards4.334.22 Each SEB shall receive invigilators’ reports for its examinations. Thesereports shall note where issues arose in examinations and the nature of those issues,and also where examinations ran smoothly. SEBs shall note the reports and agreeactions where required (Academic Regulations, 1.28ii). SEBs shall also note anyindividual student reports, and agree any actions to be taken by examiners inresponse.17
Assessment Handbook 20112012-1213: 4. Conduct of Invigilated Examinations4.344.23 The appropriate actions for SEBs to take in response to invigilator andstudent reports will vary depending on the situation; these may include discountingone or more questions where these are deemed invalid. It is paramount that SEBsensure that all students are treated equitably, and that all marks awarded are truereflections of achievement. Marks cannot be awarded in compensation for problemswith examination questions, though such issues can be taken into account whencalculating marks; all such actions must be included in the SEB’s report to the DEB.Archiving examination scripts4.364.24 Answer scripts, absence forms, attendance sheets, and a final set of marksfor each module shall be stored in labelled boxes, arranged by module and then byStudent Identity Number. Schools and institutes shall retain scripts for around fourweeks after results have been released by Registry to allow for any administrativechecks, and to provide feedback; this may be requested by students, or by theAcademic Secretariat as part of an academic appeal case. After this time, schoolsand institutes must make arrangements for boxes of scripts to be delivered toRegistry. These boxes shall be archived and kept for one calendar year from the dateof the examination.___18
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