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Assessment Handbook 2011-122012-13: 6. Subject and Degree Examination BoardsCLA4001 module organiser noted that failure rates had improved since last year.’).For more generic points, use ‘The Board…’.iv. Record student details as follows: SURNAME Forename (ID number). Minutesshould not be anonymous.v. Begin each minute with ‘The Board action… Use the following actions:a. The Board noted (information received);b. The Board received (documents received);c. The Board considered (debate);d. The Board approved (decisions taken);e. The Board recommended (recommendations to the DEB where the SEB is notempowered to act, e.g. suspension of regulations requests or awards).Information to be recorded6.103 Boards are not required to minute decisions in respect of every student; it is standardpractice to refer to an attached schedule of marks or pass list (‘as detailed in the SISgeneratedreport’). However, individuals shall be referred to in the followingsituations:i. where a board has considered and/or recommended discretion;ii. where a decision of the board is not in accordance with past precedents.iii. where there is a request for suspension of regulations.iv. where there are extenuating circumstances (if a student requests the review of aboard’s decisions through an academic appeal, it is important to know whetherextenuating circumstances were reported, and if they affected the board’s decision).v. where the board has exercised its discretion (for example, permitting progression onless than the standard number of credits where this is expressly permitted under theregulations).6.104 Extenuating circumstances shall be referred to in the minutes, but detail is notrequired. This ensures that it is clear where circumstances have been consideredand taken into account.6.105 Comments from the external examiners shall be summarised in the minutes, inaddition to the separate, written reports from external examiners.6.106 Minutes shall always be approved by the Chair, with any amendments made, beforebeing released. Once approved by the Chair, a copy shall be sent to each member ofthe board including the external examiners, and to the Assistant Academic Registrar(Assessment Governance). The Secretary shall retain one copy as part of the SEBrecords for the year, and may distribute further copies to new external examinersappointed in the following year.SEB reports to DEBs6.107 The SEB Chair is responsible for the production of the Report to the DEB. Thisdocument is used by ARCS in the production of the DEB reports to ensure that allitems requiring specific discussion or approval at the DEB are flagged.6.108 For programmes other than the LLM, LLB, MBBS and BDS, reports shall besubmitted electronically to the Assistant Academic Registrar (AssessmentGovernance), Assistant Academic Registrar (Student Records), and the DeputyAcademic Registrar (Academic Registry) by the prescribed deadline so that they canbe checked, collated, and circulated to members of the DEB. The deadlines areprovided in the ‘Key dates’ section of the Assessment Handbook.42