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Assessment Handbook 2011-122012-13: 6. Subject and Degree Examination Boardsrecorded in the minutes, though it should also be noted that externals submit writtenreports that go into more detail.Authority for the Chair to act on behalf of the board6.88 The board should then agree to confer authority upon its Chair, to act on its behalfuntil the next SEB meeting. This conferral of authority should be recorded in theminutes. A log of Chair’s actions taken after the meeting should also be maintainedthroughout the year; it is convenient to maintain this at the end of the minutes, so thatthey can be noted at the board’s next meeting.Arrangements for the next meeting6.89 The board should discuss the details of the next meeting. It is not necessary to set anexact date (though this can be helpful, where possible), but the published windows oftime in which SEBs must take place should be noted and adhered to.Prizes6.90 The allocation of prizes, where used, may be discussed either at the end of theconsideration of student results or, separately, at the end of the meeting. Prizes aremanaged by the Bursaries, Grants and Scholarships Office in ARCS.6.91 Schools and institutes shall inform the Bursaries, Grants and Scholarships Office ofall prize details (both nominations and awards). These shall be communicated at theearliest possible opportunity, in a separate list from the SEB minutes. Thecommunication must include the following details:i. Student name and Identity Number;ii. Title of the prize;iii. Whether it is a nomination for, or an award of the prize;iv. Amount of prize money to be awardedv. Whether the prize is funded by the school or institute, QM, or an external body.6.92 The Bursaries, Grants and Scholarships Office confirms awards with schools andinstitutes, and informs students of awards (though not nominations). The Office shallalso arrange payments and the production of certificates. Students may collect prizesfrom the Office, or have them posted to their registered addresses.6.93 Schools and institutes are encouraged to inform students of awards and nominationsthemselves, rather than awaiting confirmation at the degree ceremonies. Where astudent has been nominated but the actual prize has not yet been allocated, this factshall be made clear in correspondence.After the SEB meeting6.94 Immediately after the SEB meeting there are a number of tasks that must becompleted within a short timeframe in order to meet the deadlines for the associatedDEB. These include:i. Entry to the SIS of any mark changes agreed at the SEB, and recalculation ofmodule marks for affected modules;ii. completion of the SEB minutes (guidance is given below), EC monitoring form andfirst take/retake forms by the Secretary;iii. completion of the report to the DEB by the Chair;iv. submission of all of the above to the Assistant Academic Registrar (AssessmentGovernance), Assistant Academic Registrar (Student Records), and DeputyAcademic Registrar (Academic Registry).40