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Assessment Handbook 20112012-1213: 5. Marks and Marking5.30Submission of marks and subsequent changes5.315.56 Provisional assessment marks shall be entered into the Student InformationSystem as soon as possible; there is no need to wait for the results of moderation byexternal examiners. This shall normally be within a few days of the end of theexamination period (though provisional in-course assessment marks can be enteredearlier, throughout the academic year). The deadline for uploading marks is specifiedin the ‘Key dates’ section of the Assessment Handbook.5.325.57 SEBs are likely to consider students taking modules from the domains ofother boards, and early entry of marks enables other SEBs to run smoothly bygranting time for the respective chairs to identify any issues and discuss possiblesolutions.5.335.58 Once SEBs have confirmed assessment and module marks, any changes tomarks shall be submitted immediately by staff with ‘supervisor’ access to the SIS.Any certified absences shall also be submitted at this time, using the codes ‘0 NA’(extenuating circumstances accepted), ‘0 NR’ (extenuating circumstances rejected),or ‘0 EH’ (extenuating circumstances awaiting outcome). When using the EH code,be sure to update it as soon as the outcome is known. Further details on extenuatingcircumstances may be found in Section 9 of the Assessment Handbook.5.345.59 Once the confirmed marks and certified absence details from SEBs havebeen entered, Registry shall lock down marks for consideration by DEBs. Schoolsand institutes cannot modify marks after this point. The date of lockdown is specifiedin the ‘Key dates’ section of the Assessment Handbook.5.355.60 Changes to individual marks after a DEB has met shall be approved only withcompleted Chair’s Action memoranda, which shall be sent to the Deputy AssistantAcademic Registrar (Academic RegistryStudent Records), who is authorised toaction these changes. The memoranda shall be copied to the Assistant AcademicRegistrar (Assessment Governance)), to be reported at the next meeting of the DEB.5.35Publication of marks and awards5.365.61 Students are entitled to receive marks for individual elements of assessment,as well as aggregated module marks. This approach was agreed by Senate, andcomplies with the Data Protection Act. The release of these marks provides helpfulfeedback on performance.5.375.62 The term ‘marks’ refers only to numerical marks; not to grades orclassifications.5.385.63 Mark and award details may be disclosed to students at each of the followingstages: provisional, recommended (applies to awards only), and final. It must bemade clear to students that provisional and recommended decisions are subject tofurther ratification, and may change. SEBs may also release marks to studentsbefore DEBs, though again it must be made clear that these are not final marks. Seealso 5.46.5.395.64 Provisional marks for in-course assessments shall be provided with thereturned original work, where practicable. The intention of returning submissions tostudents with marks is to create learning and development opportunities from theassessment.27
Assessment Handbook 20112012-1213: 5. Marks and Marking5.405.65 Students are entitled to know the marks for examinations, but they are notentitled to receive their examination scripts; examiners shall not release these.Examiners may discuss examination results with students on an individual basis, andthis is strongly encouraged where students raise queries after the release of marks(this has a significant impact in reducing numbers of academic appeals).5.415.66 Marks and comments on examination scripts are deemed ‘personal data’under the Data Protection Act. Students may make subject access requests to seethis information, though there is only a right of access for comments and marks – notactual scripts.5.425.67 Module marks shall may be published, but this must be done anonymously.Assessment results are deemed ‘personal data’, and their publication whereindividuals can be identified is potentially in breach of the Data Protection Act.5.435.68 Students are able to view agreed marks for modules and assessments inMySIS (www.mysis.qmul.ac.uk) after the examination boards. Marks for individualelements of assessment become visible in MySIS throughout the year as they areentered, though these are provisional and are clearly marked as such. WebCT TheOLE and QMUL email may also be used to publish marks without a potential breachthe Data Protection Act, but these systems must be used cautiously (ensuring thatthe correct marks are released). Publication of anonymous lists to provide marks isacceptable, but students must be notified of this, and individual students’ data mustbe removed on request.5.445.69 Marks cannot be released to students who are in debt to QMUL. The studentview of marks in MySIS is blocked for debtors. Further information on debtors isprovided in Section 9 10 of the Assessment Handbook.5.455.70 The transcripts issued by Academic Registry are the official publications ofapproved module results and awards. Transcripts are not issued until after DEBshave met.5.465.71 Publication of degree classifications does not need to be anonymous. Anypublication of classifications made before the DEB has met to approve recommendedawards must be clearly marked as provisional. It is recommended that discretion notbe included in such lists, in case it is refused at the DEB.5.475.72 Examination board business is strictly confidential. Members must neverspeak to students about their performances in detail, or provide students with resultsthat have not been agreed by the SEB and supplied through the official channels.This does not preclude the discussion of where students’ performances wereunsatisfactory, or could be improved, in general terms. Further information onconfidentiality is provided in Section 6 of the Assessment Handbook.5.485.73 The examination board as a body agrees the marks awarded to students.Members must never undermine a board’s authority by commenting to students onthe role of particular board members or other individuals in the marking process. Theofficial record of an examination board is provided in its minutes.___28
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