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Assessment Handbook 2011-122012-13: 6. Subject and Degree Examination Boards6.109 Although this is a tight deadline, SEBs must ensure the accuracy of the informationprovided in order to avoid delays in the decision making processes for awards.6.110 There may be queries on the content of the Report to the DEB, and SEB chairs andsecretaries shall aim to be available for the period of time before the DEB meeting.SEB chairs shall notify the DEB Secretary and Chair of any difficult cases in advanceof the meeting.6.111 The SEB shall provide the following items for the DEB.i. report to the DEB;ii. minutes of the SEB;iii. extenuating circumstances monitoring form;iv. signed retake/first take forms (if any).6.112 The most recent approved templates for these documents must be used. Thesetemplates are shown in the appendices of the Assessment Handbook, and online:www.arcs.qmul.ac.uk/examinations/examination_boardsDegree Examination Boards6.113 Degree Examination Boards consider and may approve the recommendations madeby SEBs for awards, suspension of regulations, and retakes/first takes, and ensure(as far as possible) that academic standards are comparable across all disciplines.DEBs pay special attention to these roles in regard to joint degrees and condonedpass degrees.6.114 The terms of reference of Degree Examination Boards are:i. to consider and approve recommendations from SEBs on awards and classifications,and fields of study where necessary (pre-2008/09 cohorts only);ii. to consider and approve recommendations from Subject Examination Boards to setaside results affected by accepted extenuating circumstances;iii. to consider and approve recommendations from Subject Examination Boards for thetermination of registration and enrolment of students due to academic failure;iv. to exercise discretion - where appropriate, and within the permitted scope of any QMpolicy - in order to agree results, progression and award;v. to pay particular regard to matters of consistency across programmes leading to thesame awards;vi. to resolve differences between and within SEBs, where these occur;vii. to consider recommendations for the suspension of regulations, and to makerecommendations where appropriate;viii. to consider recommendations for retakes and first takes, and to approve these whereappropriate;ix. to ensure the consistent application of the Academic Regulations;x. to monitor the performance of Subject Examination Boards;xi. to consider other matters referred by Senate.6.115 Where there are reservations concerning any degree recommendation, the DEB shallrefer the matter back to the SEB to ensure that comparability between students ismaintained. Where the issue concerns a single student, the chairs of the two boardsshall normally settle the matter, consulting with an external examiner if necessary.Where a group or whole cohort of students is affected, the SEB shall be reconvened.43
Assessment Handbook 2011-122012-13: 6. Subject and Degree Examination Boards6.116 Issues that cannot be resolved at the DEB shall be handled by Chair’s action,through the Assistant Academic Registrar (Assessment Governance).Academic Regulations6.117 The Academic Regulations set out a common set of rules for the management ofacademic standards, and form the basis of QM’s contract with its students.6.118 In publishing the Academic Regulations Queen Mary makes a clear statement on theways in which it assesses achievement of academic standards and the basis for theconferment of awards. It is therefore paramount that the Academic Regulations arefollowed.6.119 It is not permissible for boards to create and impose alternative regulations where anexaminer (internal or external) disagrees with an element of the AcademicRegulations. Such actions shall be overturned by the DEB in almost all cases.6.120 Students may request the review of an examination board decision, through anacademic appeal, on the basis that the examinations or the board meetings were notheld in accordance with the relevant regulations. This includes both the application ofthe wrong regulations, and the incorrect application of the proper regulations.6.121 Advice on the application and interpretation of the Academic Regulations mustalways be sought from the Assistant Academic Registrar (Assessment Governance)or the Assessment Governance Administrator.Quick reference guide to examination board authorities6.122 The table below is a quick reference guide showing where authority in decisionmaking lies for examination board processes:Action SEB DEBMarks Approve (implicitly endorsed)Failure of assessments/modules Approve (implicitly endorsed)Failure of programmeRecommend ApproveResits Approve (implicitly endorsed)Progression Approve (implicitly endorsed)Award and classificationRecommend ApproveDiscretion in classificationRecommend ApproveExtenuating circumstances claims Approve (implicitly endorsed)Extenuating circumstances outcomes Approve (implicitly endorsed)(excluding first takes)Discounting modules affected by extenuating Recommend Approvecircumstances (regulation 3.87ii)Deferring classification pending first sits Recommend Approve(regulation 3.87i)First takes/retakesRecommend ApproveSuspension of regulationsRecommend Endorse (for VP T&L)___44
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