FCA Employee Handbook - Financial Conduct Authority

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Travel Health PolicyPrinciplesWhat you can expect from the FCAThe aim of this policy is to minimise risks, as far as is reasonably practicable, to the health ofstaff who undertake business travel, and to minimise the impact of travel-related ill-health.The FCA will ensure that all employees who travel on business are:adequately prepared for their journey;fit to undertake that journey;briefed with journey specific travel health advice and receivenecessary vaccinations.What the FCA expects from youTake the precautions as set out below.The policyFitness to travelPrior to undertaking any short-term overseas business travel, you are encouraged to undergoa health assessment with the Occupational Health Adviser (OHA) to ensure your fitness totravel:The initial assessment will be in the form of a health questionnaire.Should any health issues be disclosed, it may be necessary for you to be assessed furthereither by your GP or a medical advisor appointed by the FCA.Should you be considered unfit to travel, your line manager will be notified in writing bythe OHA. This notification will not disclose the reason you are unfitto travel.Journeys to destinations of high risk (as determined by the TRAVAX database that isaccessible by the OHA) may need to be delayed to ensure you are fully protected byrecommended and/or compulsory vaccines.Pre-travel preparation – role of the OHASpecialist travel health advice is available from the on-site OHA, who can be contacted onextension 63900. The OHA will provide pre-travel advice and details of the necessaryvaccinations.If you undertake business travel, you are encouraged to make an appointment with the OHA(through the HR Helpline) four to six weeks before departure to allow sufficient time to ensureadequate protection.In addition to assessing your fitness to travel, the OHA will provide:advice on the management of any pre-existing health conditions that may be adverselyaffected by international business travel;journey specific and any other necessary travel health education and information using theTRAVAX database;FCA Employee Handbook 2013 106
eferral to a Health Centre for travel vaccinations as appropriate to risk by destination;emergency response traveller’s first-aid kit according to risk by destinationsterile medical equipment pack as required according to risk by destinationadvice on the risks of malaria and its prevention, and malaria tablets for those travellingto malarious areas.Anyone who requests Mefloquine will be required to complete a checklist and be seen by amedical practitioner.At the end of the consultation you will be asked to sign a declaration stating that, to the bestof your knowledge, you have received the appropriate travel health advice, immunisation(s)and/or malaria prevention medication appropriate to the country/countries you are visiting.If you refuse the recommended immunisation, the OHA will inform your line manager and theHealth and Safety Officer, who will consider the health and safety implications. This is toensure that, as an employer, FCA we fulfil our duty of care to you and that, as an employee,you are not in breach of health and safety legislation. This could include a decision that you donot travel on business to the high risk area.Post travel assessmentIf you have concerns about your health following a period of overseas business travel, youshould contact your GP.A post-travel health assessment should be carried out in the following circumstances.If you experience any travel-related medical condition while abroad.If you have a chronic disease or medical condition.If you experience a fever, diarrhoea, vomiting, jaundice, urinary disorders, skin or genitalinfections in the weeks following your return from travel.Following a long stay abroad (i.e. three months or more)If you fall ill following your return to the UK.A medical assessment may include an appointment with the OHA, completion of a post-travelhealth assessment questionnaire, or an appointment with a physician.Staff travelling to low-risk areasIf you are travelling to Western or Central Europe, North America, Australia orNew Zealand, you need only contact the OHA if:you have specific concerns regarding your trip;you intend to hire a car and drive abroad, in which case you should carry afirst-aid kit with you, which is available from the OHA;you fall ill on your return.You should also ensure, through your GP, that your British Vaccination Schedule is up todate.FCA Employee Handbook 2013 107
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December 2013
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Probation Policy ..................
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This is the FCA’s Employee Handbo
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This is the FCA’s Basics about yo
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2. Absence from WorkCareer Leave Po
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If, during the period of your caree
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Holiday PolicyIt is important for y
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Holidays of up to 15 working days a
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If, in the particular holiday year,
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Sickness Absence PolicyThe FCA is k
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Whether or not you are actually off
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You should ensure that you provide
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Your pay immediately beforeyour ret
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Breakdown of care arrangements - em
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3. Career DevelopmentCareer Develop
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Sponsored Studies PolicyThe FCA pro
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Individuals should check first with
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We will respond within stated statu
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In considering a request for time o
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Talent Management PolicyThe FCA app
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Technical Specialist PolicyBackgrou
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As mentioned above, promotion from
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Technical HoDs should not manage pe
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Equality of Opportunity PolicyState
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Associative discrimination is direc
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A single serious incident may amoun
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Equality Complaints ProcedureStatem
Page 55 and 56: Options to resolve issues informall
Page 57 and 58: A member of the HR Division will be
Page 59 and 60: 5. Family LeaveAdoption PolicyState
Page 61 and 62: We will acknowledge receiving your
Page 63 and 64: end of your leave period (where pos
Page 65 and 66: If you take career or parental leav
Page 67 and 68: Leave can start on any day of the w
Page 69 and 70: This policy covers all employees.Ow
Page 71 and 72: “Expected week of childbirth (EWC
Page 73 and 74: depends on your earnings and the am
Page 75 and 76: spouse/partner’s employer may ask
Page 77 and 78: Flexible workingIf you wish to vary
Page 79 and 80: a chosen number of days or weeks af
Page 81 and 82: confirms the purpose of the APL/ASP
Page 83 and 84: Failure to return to work means you
Page 85 and 86: It is not contractual and is subjec
Page 87 and 88: tenants or boarders living in the f
Page 89 and 90: for five years after the child is f
Page 91 and 92: 6. Health, Safety & SecurityDriving
Page 93 and 94: Eye Test PolicyPrinciplesWhat you c
Page 95 and 96: Read and comply with all relevant r
Page 97 and 98: Manual handlingWhen handling loads
Page 99 and 100: If you are attending a visit on you
Page 101 and 102: Security PolicyThis policy explains
Page 103 and 104: Where there is commercial photograp
Page 105: On leaving the FCA’s employment,
Page 109 and 110: 7. Joining the FCARecruitment Polic
Page 111 and 112: Transfers to new jobs will normally
Page 113 and 114: Probation PolicyThe FCA believe it
Page 115 and 116: Extend the probationary periodGener
Page 117 and 118: Relocation PolicyThis policy sets o
Page 119 and 120: The amount payable is reduced propo
Page 121 and 122: Give us written permission to provi
Page 123 and 124: You will normally be expected to wo
Page 125 and 126: Employment ReferencesThe FCA will p
Page 127 and 128: The policy is owned by the HR Divis
Page 129 and 130: providing retraining or redeploymen
Page 131 and 132: The outcome of the appeal will be g
Page 133 and 134: The policy is not contractual and i
Page 135 and 136: As part of the consultation process
Page 137 and 138: 9. Pay, Reward & BenefitsTravel & E
Page 139 and 140: Over-arching this policy, travel co
Page 141 and 142: cancellation, restricted fares shou
Page 143 and 144: amounts to be reimbursed. However,
Page 145 and 146: Where it is cost effective to make
Page 147 and 148: contractors may attend the event bu
Page 149 and 150: Give as You Earn PolicyWe are regis
Page 151 and 152: Pay As You EarnPO Box 1970Liverpool
Page 153 and 154: You should check that your salary d
Page 155 and 156: access to highly rated learning and
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If you are an Associate (with Assoc
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10. Performance, Discipline and Gri
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damage to or deliberate misuse of c
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As soon as possible after the concl
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The procedure is not contractual an
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there is no further right of appeal
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As most complaints and grievances c
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Any questions on the application of
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Apply any training, coaching or oth
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StagesTaken byFormalactionDuration
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Action Taken by Appeal to Appeal he
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11. Personal ConductYour obligation
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avoid any discussion of the matter
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1. You are charged with or convicte
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Prospective Parliamentary Candidate
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12. Security of FCA Assets, Informa
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Here is what you should do to help
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ProceduresThe combination to the ke
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Employee Information Security Manua
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You are advised that emails may be
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Classification Description Examples
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Removable media - removable media i
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Posting DocumentsControlledDistribu
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Use of FCA information servicesUse
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any IT equipment, software or elect
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Printers, scanners and photocopiers
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14. WellbeingSmoking PolicyPrincipl
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Managers will:seek to ensure that t
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Be familiar with the Stress and Wel
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Substance Abuse PolicyOur employees
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Employees on a rehabilitation Progr
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What are the potential cost implica
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Flexitime PolicyWe operate a flexit
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Any questions on the application of
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Occasional homeworking - employees
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Employees who choose to work from h
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Part-time Working PolicyFollowing a
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16. WhistleblowingWhistleblowing Po
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Performance Management Procedure;He
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Option Three: Chair of the FCA or C
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provide periodic anonymised reports
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Where can I obtain further informat
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not seek outside legal advice excep
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then decide on the action to be tak
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and supporting materials (as requir
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Any appeal against the issue of a w
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FCA Employee Handbook - Financial Conduct Authority

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