FCA Employee Handbook - Financial Conduct Authority

We do not prevent your relatives or other individuals with whom you have a close relationshipfrom being employed by the FCA. It is your responsibility as an employee to ensure that theFCA is informed of any relationship at the time of making the application. The FCA will makeevery effort to ensure that no conflict of interest arises. We do not normally permit employeeswho have a close relationship to work together in the same team or report to the same linemanager.Completion of weekly timecardsIn order to measure corporate, divisional and departmental performance, all employees whomeet the ‘Headcount’ definition (i.e. all employees, secondees, contractors and long-termagency temps) are required to complete weekly timecards on a timely and accurate basis.Data recorded should reflect actual hours worked by activity performed and be submitted asper the agreed deadline.If any employee is exempted from completing timecards, local management will adviseaccordingly.Personal mailPersonal mail should not be sent to the FCA’s addresses. We will not be responsible for its safedelivery and it may be opened for security purposes. You may not use the FCA’s stationary orpostage for personal correspondence, but may send personal mail from the office provided thatyou pay for postage by affixing the appropriate stamp(s).Ordering goods and servicesAll orders for goods and services must be made with a purchase order. Suppliers should beasked to quote the purchase order number on invoices and submit them directly to accountspayable. They should be created for the total value, including VAT, of the goods and services.Where the total value is over £25,000 they should be created with the Procurement Division.Purchase orders can be created by authorised individuals using iProcurement.Who is covered by this policy?This policy covers all employees.Ownership, updates and query managementThis is the FCA’s Personal Conduct Policy as at January 2012.The policy is owned by the HR Division and has been developed in conjunction with the StaffConsultative Committee.The policy is not contractual and is subject to change at the discretion of the FCA – anychanges will be published on the intranet.Any questions on the application of the policy should be directed to * HR Helpline or extension67070.Contractual status of this policyContractual information in this policy forms part of your contract of employment.FCA Employee Handbook 2013 184