FCA Employee Handbook - Financial Conduct Authority

Relocation PolicyThis policy sets out the FCA’s provisions for financial assistance for relocation. At the discretionof the Divisional Director, this assistance may be given to newly appointed employees atAssociate level and above whom, as a direct result of accepting a position with the FCA incursexpenses in relocating their home nearer to the FCA location. This assistance may also begiven to current employees who are moving to/from the Edinburgh and London offices.This policy is for employees who relocate on a permanent basis or a fixed-term of a period thatthe FCA considers sufficiently substantial on a case by case basis (usually 2 years or more).Secondees are not covered by this policy as separate expenses arrangements are in placethrough the Secondment Team.Relocation assistance will be judged on a case-by-case basis by considering the employee’sindividual situation and the business needs of the FCA. The FCA therefore retains discretion toallow or not allow relocation assistance, or to tailor the extent of any relocation assistance tosuit the particular circumstances of each case. However, the FCA will always act fairly and in anon-discriminatory manner.PrinciplesWhat you can expect from the FCAWhen we offer you a role, we will agree any financial assistance that might apply inrespect of your relocation. This will be confirmed in writing.The Divisional Director, in conjunction with the relevant Recruitment contact, will considerthe facts of the case before communicating their decision in respect of any relocationassistance.Reasonable relocation assistance will only be provided to newly appointed employees, oremployees transferring between the FCA’s London and Edinburgh offices, following writtenagreement by the Divisional Director.Payment will be made through the Staff Expenses Process, supported by receipts andauthorised by the appropriate level of manager as set out in the Expenses Policy.Any agreed relocation assistance is a contribution to the cost of relocation only and is notintended to meet fully all costs associated with relocation, although it may do so in somecircumstances.What the FCA expects from youYou will not pay for or commit to any relocation expenses until the FCA’s relocationassistance has been confirmed in writing.You will provide the FCA with original receipts and invoices from all relocation expenses, inline with HM Revenue & Customs (HMRC) guidance (see below).You will only spend the relocation assistance on items authorised by HRMC guidance.The policyEligibilityAt the discretion of the FCA, financial assistance for relocation may be made available toemployees at Associate level and above and will be restricted to roles that are considered to becritical roles and/or requiring key skills at that time.FCA Employee Handbook 2013 117