FCA Employee Handbook - Financial Conduct Authority

You should ensure that you provide an updated fit note within two days of the expiry of theprevious fit note.Line managers will maintain regular contact throughout the period, taking care to bereasonably sensitive to your needs during a period of ill health.Pay and benefits in connection with absencesSick pay falls into two categories – Occupational Sick Pay (OSP) andStatutory Sick Pay (SSP).There is no contractual obligation for the FCA to pay OSP. Employees who fail to follow thereporting and other evidential procedures may forfeit OSP. SSP is paid after three days’absence and continues for 28 weeks (over a three-year period).You will normally receive full pay (comprising a mix of OSP and SSP) for short and extendedabsences of up to 65 days (continuous or aggregated in a 12-month rolling period). Thisapplies to permanent and fixed-term employment contracts, but not to third-party providers ofservice who are not paid through our payroll.Please note that we reserve the right to withdraw OSP in certain circumstances, including butnot limited to the following:Where it has been communicated to you that disciplinary proceedings or performancemanagement has or will commence or where either is ongoing.Where you have not followed the set procedure for reporting absence.Where the absence is the result of elective surgery (excluding IVF).Where you refuse to comply with a request to be examined by the OHA/OHP or medicalconsultant and/or for a report to be prepared.After the giving of notice of termination by you or the FCA.Absences longer than 65 days (continuous or aggregated in a 12-month rolling period) willresult in half normal pay for up to a further 65 days (within a rolling 12-month period).Thereafter eligibility for further pay will be determined following application to thePermanent Health Insurance (PHI) provider if you satisfy the terms of that scheme.The table below outlines payment terms for sickness absence for OSP and SSP depending onthe number of day’s absence you have had within a 12-month rolling period:Length of absenceShort-term:up to sevendaysExtended:eight – 65daysLong-term:66 – 130daysLong-term:more than130 daysPay Full Full Half Nil but mayqualify underPHIHoliday accrual and long-term sickness absence (also noted in the Holiday Policy)Due to a change in legislation, a ‘statutory’ amount of holiday accrues while you are on longtermsickness absence, equivalent to 28 days per annum, including bank holidays. You arepermitted to take all or some of this holiday during the period of long-term sickness absence.FCA Employee Handbook 2013 23