FCA Employee Handbook - Financial Conduct Authority

Occasional homeworking – employees work from home on an occasional basis e.g. one ortwo days a month.Regular homeworking - employees work from home on a regular basis e.g. one day perweek.Full-time homeworking - employees have a contractual agreement with the FCA to workfrom home (Full-time homeworking contracts only apply to a small number of FCAemployees and are determined by the nature of the role).Working hoursEmployees’ normal working hours will apply regardless of any homeworking arrangement.It is expected that anyone working at home will work their normal daily pattern unless agreedwith their line manager in advance.ExpensesExpenses incurred as a result of Occasional and Regular Homeworking outside the FCA’s Travel& Expenses Policy will have to be met by employees.Full-time homeworkers should refer to their Personal Statement of Terms & Conditions ofEmployment (and any subsequent variations) for details relating to Motor Insurance andMileage expenses.Health & SafetyThe FCA has a responsibility to ensure as far as it is reasonably practicable the health, safetyand welfare of employees, wherever they work. Employees working at home have the sameduties under the Health and Safety at Work Act 1974 as all other employees. They must takecare of their own health and safety and that of anyone else who might be affected by theiractions and must co-operate with the FCA on all health and safety matters.The FCA is required to undertake a risk assessment of employees’ activities and workingenvironment when working on a full-time or regular basis at home. This will normally beundertaken via self-assessment through completion of the Homeworking application eform.Employees must inform the FCA immediately of any changes or hazards to their workingenvironment or equipment used. Full-time and regular homeworkers will need to be completethe self-assessment process on a yearly basis.Sickness AbsenceAll employees working at home must comply with the FCA’s Sickness Policy and ensure thatthey make personal contact with their line manager, or deputy, within 30 minutes of theirnormal start time if they are sick or unable to work.It will not be appropriate for people to work at home as an alternative to taking sick leave if ill.It is important that people only work at home if they are genuinely fit for work.Security and confidentiality of data and equipmentEmployees are responsible for ensuring the security of FCA property and information,documents and files within their possession and are required to comply with FCA policies andprocedures, including those relating to records management, clear desk and the security ofinformation when working at home.Insurance & related mattersFCA Employee Handbook 2013 225