FCA Employee Handbook - Financial Conduct Authority

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Hours of Work PolicyContractual Information (start)Unless otherwise stated in your Personal Statement, normal working hours are 35 hours eachweek, Monday to Friday, with one hour each day for lunch. We reserve the right to vary yournormal working hours, if necessary, to fulfil our operational requirements.You may be required to work in excess of your normal working hours. If required, you agree towork in excess of any limit placed on working hours, whether by statute or otherwise (providedin the case of a statutory limit that the requirement is lawful). Any excess hours worked will beunpaid unless you have a specific entitlement to overtime payments, which will be set out inyour Personal Statement.You are required to record your hours of work and notify us of them so that we can complywith our health and safety obligations.If you have to work during your lunchtime, you must take an equivalent break during the day,making arrangements for appropriate cover where necessary. You must take a minimum restperiod of 30 minutes if you have worked continuously for six hours. The law entitles you to adaily rest of 11 consecutive hours and a weekly rest of 24 hours. Except where we maylawfully require you to work during all or part of these rests, you must take them. If as a resultof our work requirements you do not get your full rest entitlements, you will be entitled to anequivalent period of rest.Contractual Information (end)Who is covered by this policy?This policy covers all employees.Ownership, updates and query managementThis is the FCA’s Hours of Work Policy as at April 2009.The policy is owned by the HR Division and has been developed in conjunction with the StaffConsultative Committee.The policy is not contractual and is subject to change at the discretion of the FCA – anychanges will be published on the intranet.Any questions on the application of the policy should be directed to * HR Helpline or extension67070.Contractual status of this policyThis policy does form part of your contract of employment.FCA Employee Handbook 2013 8
2. Absence from WorkCareer Leave PolicyThe FCA operates a career leave scheme, which can be used for any purpose except taking uppaid employment without the permission of the FCA.This policy has been developed as part of our commitment to be a flexible employer and as amethod of helping us to retain valued employees.PrinciplesWhat you can expect from the FCATo accommodate your plans for career leave wherever possible, but subject to theoperational needs of the business area.What the FCA expects of youYou will give your line manager suitable notice of your career leave request.You will follow the process as set out in this policy and within the Unpaid Leave Absencerecord via Employee Self-Service on Chrysalis.The policyOur career leave scheme gives you the opportunity to apply for between 10 and 52 weeksunpaid leave providing you meet the eligibility criteria.If approved, career leave can be used for any purpose, except taking up paid employmentwithout the permission of the FCA.Eligibility criteriaEmployees must meet the following criteria before being eligible to apply forcareer leave.You must have three or more years’ satisfactory continuous service within the FCA.You must not have a current warning under either the Disciplinary or the PerformanceManagement Procedure.Your last two appraisal ratings must have been a two or above.You must have completed three years’ continuous service after returning from anyprevious period of career leave.You must not have taken a period of longer holidays (as defined in the Holiday Policy)within the last 12 months.Please note that entitlement to career leave does not aggregate; for example, if you have hadeight years of service and have not taken career leave within this time, you will still only beentitled to one period of leave.Terms and conditions of the schemeDurationYou can take between 10 and 52 weeks unpaid career leave.FCA Employee Handbook 2013 9
Page 1 and 2: December 2013
Page 3 and 4: Probation Policy ..................
Page 5 and 6: This is the FCA’s Employee Handbo
Page 7: This is the FCA’s Basics about yo
Page 11 and 12: If, during the period of your caree
Page 13 and 14: Holiday PolicyIt is important for y
Page 15 and 16: Holidays of up to 15 working days a
Page 17 and 18: If, in the particular holiday year,
Page 19 and 20: Sickness Absence PolicyThe FCA is k
Page 21 and 22: Whether or not you are actually off
Page 23 and 24: You should ensure that you provide
Page 25 and 26: Your pay immediately beforeyour ret
Page 27 and 28: Breakdown of care arrangements - em
Page 29 and 30: 3. Career DevelopmentCareer Develop
Page 31 and 32: Sponsored Studies PolicyThe FCA pro
Page 33 and 34: Individuals should check first with
Page 35 and 36: We will respond within stated statu
Page 37 and 38: In considering a request for time o
Page 39 and 40: Talent Management PolicyThe FCA app
Page 41 and 42: Technical Specialist PolicyBackgrou
Page 43 and 44: As mentioned above, promotion from
Page 45 and 46: Technical HoDs should not manage pe
Page 47 and 48: Equality of Opportunity PolicyState
Page 49 and 50: Associative discrimination is direc
Page 51 and 52: A single serious incident may amoun
Page 53 and 54: Equality Complaints ProcedureStatem
Page 55 and 56: Options to resolve issues informall
Page 57 and 58: A member of the HR Division will be
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5. Family LeaveAdoption PolicyState
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We will acknowledge receiving your
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end of your leave period (where pos
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If you take career or parental leav
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Leave can start on any day of the w
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This policy covers all employees.Ow
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“Expected week of childbirth (EWC
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depends on your earnings and the am
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spouse/partner’s employer may ask
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Flexible workingIf you wish to vary
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a chosen number of days or weeks af
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confirms the purpose of the APL/ASP
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Failure to return to work means you
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It is not contractual and is subjec
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tenants or boarders living in the f
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for five years after the child is f
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6. Health, Safety & SecurityDriving
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Eye Test PolicyPrinciplesWhat you c
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Read and comply with all relevant r
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Manual handlingWhen handling loads
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If you are attending a visit on you
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Security PolicyThis policy explains
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Where there is commercial photograp
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On leaving the FCA’s employment,
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eferral to a Health Centre for trav
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7. Joining the FCARecruitment Polic
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Transfers to new jobs will normally
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Probation PolicyThe FCA believe it
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Extend the probationary periodGener
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Relocation PolicyThis policy sets o
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The amount payable is reduced propo
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Give us written permission to provi
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You will normally be expected to wo
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Employment ReferencesThe FCA will p
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The policy is owned by the HR Divis
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providing retraining or redeploymen
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The outcome of the appeal will be g
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The policy is not contractual and i
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As part of the consultation process
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9. Pay, Reward & BenefitsTravel & E
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Over-arching this policy, travel co
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cancellation, restricted fares shou
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amounts to be reimbursed. However,
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Where it is cost effective to make
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contractors may attend the event bu
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Give as You Earn PolicyWe are regis
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Pay As You EarnPO Box 1970Liverpool
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You should check that your salary d
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access to highly rated learning and
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If you are an Associate (with Assoc
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10. Performance, Discipline and Gri
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damage to or deliberate misuse of c
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As soon as possible after the concl
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The procedure is not contractual an
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there is no further right of appeal
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As most complaints and grievances c
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Any questions on the application of
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Apply any training, coaching or oth
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StagesTaken byFormalactionDuration
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Action Taken by Appeal to Appeal he
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11. Personal ConductYour obligation
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avoid any discussion of the matter
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1. You are charged with or convicte
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Prospective Parliamentary Candidate
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12. Security of FCA Assets, Informa
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Here is what you should do to help
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ProceduresThe combination to the ke
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Employee Information Security Manua
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You are advised that emails may be
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Classification Description Examples
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Removable media - removable media i
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Posting DocumentsControlledDistribu
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Use of FCA information servicesUse
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any IT equipment, software or elect
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Printers, scanners and photocopiers
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14. WellbeingSmoking PolicyPrincipl
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Managers will:seek to ensure that t
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Be familiar with the Stress and Wel
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Substance Abuse PolicyOur employees
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Employees on a rehabilitation Progr
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What are the potential cost implica
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Flexitime PolicyWe operate a flexit
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Any questions on the application of
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Occasional homeworking - employees
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Employees who choose to work from h
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Part-time Working PolicyFollowing a
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16. WhistleblowingWhistleblowing Po
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Performance Management Procedure;He
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Option Three: Chair of the FCA or C
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provide periodic anonymised reports
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Where can I obtain further informat
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not seek outside legal advice excep
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then decide on the action to be tak
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and supporting materials (as requir
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Any appeal against the issue of a w
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FCA Employee Handbook - Financial Conduct Authority

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