Finance Annual Report 2007-2008 - Gauteng Online

and marketing, events management and communication protocol.The communications unit will be coordinating and facilitating eventsmanagement related functions for all treasury events (includingcommemorative days, exhibitions, road shows, etc.)Communication mechanisms will be enhanced through the developmentof various publications, internal newsletters, regular updating of theTreasury Website (www.treasury.gpg.gov.za) and the development andimplementation of an intranet for internal staff.Information Technology: The IT Unit is currently being establishedand the focus for the next financial year will be on establishing systems,procedures and policies which include the implementation of an IT helpdesk, call-logging system, back-up strategy, development of a disasterrecovery plan and automation of internal processes (e.g. electronic leaveforms and procurement procedures).thereby achieving our objectives.Improved communication and interaction will enable the unit to betterunderstand the business of all clients and improve information sharing.The sub-programme will develop a financial management proceduremanual and a financial database to be accessible by all clients.A better performance management framework will be developed withthe assistance of external expertise to assist with performance reportingand to create a more effective tool for auditing of the Annual PerformancePlans.The IT unit will further be working closely with the Communications Unitin developing and rolling out an intranet solution for the department.Enhancements of electronic communication will also be made throughimplementation of mobile solutions.Financial Management (Office of the Chief Financial Officer)The unit will introduce the following measures to improve on itsfunctioning:• Revise and improve compliance procedures on internal audit andrisk management in collaboration with the GSSC.• Specialised training will be rendered to all units where there isa need for better financial management including supply chainmanagement.• The unit will re-examine its structure in conjunction with theNorms and Standards unit to establish whether more capacity isneeded in the unit.• Budgetary control will be sharpened through completingoperational plans for all units to proactively do demand planningand to have better control over programme performance.Ongoing focus will be placed on developing the required skills in financialmanagement to render a professional support service to the various units,132